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August 7, 2014 MINUTES WEST MEMPHIS CITY COUNCIL August 7, 2014 A regular meeting of the West Memphis City Council was held on Thursday, August 7, 2014 at 1:30 p.m. in the City Council Chambers at City Hall, 205 S. Redding, West Memphis, Arkansas. Invocation was given by Alderman Herman Coleman. Mayor Johnson called the meeting to order at 1:35p.m. Phillip Para, City Clerk, called the roll. Those present were: Mayor William H. Johnson, City Attorney David Peeples, City Treasurer Frank Martin and Councilors, James Holt, Taz Tyrone, Tracy Catt, James Pulliaum, Herman Coleman, and Ramona Taylor. Those absent were: Melanie Hutchinson, Lorraine Robinson, Marco McClendon, and Willis Mondy. Quorum being present, Mayor Johnson proceeded with the meeting. MINUTES Councilman Pulliaum moved, seconded by Councilwoman Taylor to dispense with the reading of the minutes of July 17th, 2014 City Council meeting and approve. Upon voice vote, the voting was unanimous to approve. OLD BUSINESS 3rd Reading AN ORDINANCE GRANTING A SPECIAL USE PERMIT FOR THE PROPERTY LOCATED AT 500 WEST BROADWAY, ALLOWING A CLIMATE CONTROLLED STORAGE FACILITY IN A C-1, COMMERICAL DISTRICT. Councilman Pulliaum made a motion, seconded by Councilwoman Taylor to table the ordinance indefinitely. Mayor Johnson explained pictures were taken today and there are several items still not completed that are required to receive this permit. Upon voice vote, voting was unanimous. 2°d Reading AN ORDINANCE TO AMEND SECTION 14.52.120 OF THE WEST MEMPHIS MUNICPAL CODE REGARDING THE FREQUENCY OF EVALUATIONS FOR ACCIDENTAL DISCHARGE/SLUG DISCHARGE CONTROL PLANS,AND FOR OTHER PUPOSES. City Attorney Peeples read the Ordinance for the SECOND time. The Ordinance will be on the third reading at the next City Council meeting. 2nd Reading TO ESTABLISH THE MINIMUM MONTHLY RATE FOR EIGHT INCH WATER METERS IN THE CITY OF WEST MEMPHIS,AND FOR OTHER PURPOSES. City Attorney Peeples read the Ordinance for the SECOND time. The Ordinance will be on the third reading at the next City Council meeting. NEW BUSINESS Councilman Pulliaum made a motion, seconded by Councilwoman Taylor to add Ordinance(0-1)to the agenda. Upon voice vote, the voting was unanimous to approve. Councilman Pulliaum made a motion, seconded by Councilwoman Taylor to read the title only of 0-1. Upon voice vote, the voting was unanimous to approve. 0-1 AN ORDINANCE TO AMEND SECTION 14.08.012 OF THE WEST MEMPHIS MUNICIPAL CODE TO ESTABLISH THE TAP FEE FOR EIGHT INCH WATER LINE CONNECTIONS AND FOR OTHER PURPOSES City Attorney Peeples read the Ordinance for the FIRST time. The Ordinance will be on the second reading at the next City Council meeting. COMMITTEE REPORTS Public Works Committee—Councilwoman Taylor reported they heard a request from Eighth Street Mission to take down No Parking signs on the west side of S. 8th Street. The matter was tabled until the next meeting for research. Recycling in July was 12,440 pounds. That is up 3,000 pounds from last month. Southland Drive Phase II paving is 70% complete. Estimated date of completion is September 9th. Phase III estimated date to start design work is September 30th. Actual construction time frame will take place in 2015-2016. Westwood Acres Detention Basin construction has started and material is being hauled to build new roadway for Cargill. Tilden Rodgers Park Walking Trail is complete. The Committee also discussed the Street Overlay Project. PERMISSION REQUEST Councilman Pulliaum made a motion, seconded by Councilwoman Taylor to approve the Planning Commission recommendations. Upon voice vote, the voting was unanimous. (See attached) wow ANNOUNCEMENTS Councilman Coleman said his ward has a problem with people illegal dumping on vacant lots. This matter was referred to the next Public Works Committee Meeting. They will meet the first Tuesday in September at noon. People with concerns are welcome to attend. Councilman Pulliaum made a motion, seconded by Councilwoman Taylor to allow Micky Littlejohn, Treasurer of the VFW to speak. Upon voice vote, the voting was unanimous. Mr. Littlejohn said the VFW is having a hard time paying their bills at their facilities on S. Avalon. They have had the building on the real-estate market for some time, but it has not sold. They said their membership is down and therefore funds are down. He said if they didn't have such a big utility bill to pay, they could make ends meet until they are able to sell and relocate. They asked for any assistance the city could give them. Mayor Johnson said the city is not legally allowed to give free utilities to anyone, not even the city. Mayor Johnson said he is aware of all the good things the VFW does for the community, and wishes them well. David Denton, Pastor of Calvary Baptist Church was present to give the prayer so he gave a dismissal prayer instead of an opening prayer. Having no further business to come before the City Council, Councilman Pulliaum moved, second by Councilwoman Taylor to adjourn. Upon voice vote, the voting was unanimous. The meeting adjourned at 1:55 p.m. PASSED and APPROVED this 218t day of August 2014. Mayor William H. Jns /E.A.-4,----1- ATTEST: .1 Phi , ity Clerk Minutes prepared by Cindy Greenwood, Sr. Deputy City Clerk RECEIVED City Clerk's Offte Dater%ime _� �z. y CITY OF WEST MEMPHIS West Memphis, Arkansas 72301 Planning and Development Ph.#(870)732-7520 MEMO TO: Mayor William H. Johnson and City Council Members FROM: Christine Byrd, Planning Commission Coordinator DATE: July 31, 2014 RE: Recommendations from the regular scheduled Planning Commission meeting held on Wednesday, July 30, 2014, to the Mayor and City Council, on Thursday, August 7, 2014. I. SUBDIVISIONS: A. Southland Drive R/W Acquisition Plat,Application Case#SD-02-14— This Rights—of- Way Acquisition Plat is being presented by the property owners, at the request of the City of West Memphis, represented by Mr. Dennis Sorrell, Sorrell Consulting Engineers. This property is located along Southland Drive and a portion of Bill Grill Road. This will give the city rights-of-way and easements needed for the extension of Southland Drive to 7th Street and to accommodate existing utilities. Approval is subject to the following criteria: 1. Proper execution of all Certificates; 2. Approval of the improvement plans by the City Engineer, as to rights-of-way; 3. Approval of the improvement plans by the West Memphis Utility Department, as to easements. B. Southland Drive R/W Acquisition Plat,Application Case#SD-03-14 - This Rights—of- Way Acquisition Plat is being presented by the property owners, at the request of the City of West Memphis, represented by Mr. Dennis Sorrell, Sorrell Consulting Engineers. This property is located along Southland Drive up to State Highway 191 (7th Street). This will give the city rights-of-way and easements needed for the extension of Southland Drive to 7th Street and to accommodate existing utilities. Planning Commission Recommendation July 31, 2014 Page Two Approval is subject to the following criteria: 1. Proper execution of all Certificates; 2. Approval of the improvement plans by the City Engineer, as to rights-of-way; 3. Approval of the improvement plans by the West Memphis Utility Department, as to easements. C. Lakes of Richland Replat,Application Case#SD-04-14 - This case is presented by the property owner, represented by Mr. Dennis Sorrell, Sorrell Consulting engineers. The property owner is replating Lot 18, Block 3,The Lakes of Richland Subdivision, decreasing the lot width from 60 feet to 48 feet. This property is Zoned PUD, Planned Unit Development. Approval of the replat is subject to the following criteria: 1. Change the Subdivision Tabulation Chart to reflect the changes; 2. Proper execution of all Certificates; 3. Installation of grading and drainage improvements as required by the Department of Public Works; 4. Approval of the improvement plans by the West Memphis Utility Department, as to easements; 5. Installation of improvements, as required by the City Engineer.