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September 4, 2014 MINUTES WEST MEMPHIS CITY COUNCIL September 4th, 2014 A regular meeting of the West Memphis City Council was held on Thursday, September 4, 2014 at 1:30 p.m. in the City Council Chambers at City Hall, 205 S. Redding, West Memphis, Arkansas. Invocation was given by Ministerial Alliance. Mayor Johnson called the meeting to order at 1:35p.m. Phillip Para, City Clerk, called the roll. Those present were: Mayor William H. Johnson, City Attorney David Peeples, City Treasurer Frank Martin and Councilors, Melanie Hutchinson, Lorraine Robinson, Tracy Catt, James Pulliaum, Herman Coleman, Ramona Taylor, Marco McClendon, Willis Mondy, James Holt and Taz Tyrone. Quorum being present, Mayor Johnson proceeded with the meeting. MINUTES Councilor Catt moved, seconded by Councilor Pulliaum to dispense with the reading of the minutes of August 21, 2014 City Council meeting and approve them as submitted. Upon voice vote, the voting was unanimous to approve. NEW BUSINESS Councilor Pulliaum made a motion, seconded by Councilor Taylor to suspend the rules and read R-1 and 0-1 by title only. Upon voice vote, the voting was unanimous. R-1 A RESOLUTION TO CREATE WITHIN THE WEST MEMPHIS FIRE DEPARTMENT THE POSITION OF EMS BILLING CLERK AND FOR OTHER PURPOSES. City Attorney Peeples read the Resolution. Councilor Catt made a motion, seconded by Councilor Mondy to approve the Resolution. Upon voice vote, voting was unanimous to approve. The Resolution was adopted and assigned number 2060. 0-1 AN ORDINANCE APRROVING AND AUTHORIZING THE MAYOR AND CITY CLERK TO ENTER INTO THE POWER SUPPLY AGREEMENT WITH NRG POWER MARKETING, LLC. IN ORDER TO ALLOW SAID COMPANY TO SUPPLY POWER FOR THE CITY OF WEST MEMPHIS, DECLARING AN EMERGENCY, AND FOR OTHER PURPOSES City Attorney Peeples read the Ordinance for the FIRST time. John Rimmer reported the bids were open at 1pm and they recommend The City sign the contract with NRG for 2 years and 5 months. The bid price is only valid for 24 hours. Councilor Pulliaum made motion, seconded by Councilor Taylor to suspend the rules and place on the second reading. Upon voice vote, voting was unanimous. City Attorney Peeples read the Ordinance for the SECOND time. Councilor Robinson made motion, seconded by Councilor Tyrone to further suspend the rules and place on the final reading. Upon voice vote, voting was unanimous. City Attorney Peeples read the Ordinance for the THIRD and FINAL time. Councilor Pulliaum moved, seconded by Councilor Taylor to approve the Ordinance. Upon voice vote, voting was unanimous to approve. Councilor Pulliaum made a motion, seconded by Councilor Taylor to approve Section 3 Emergency Clause. Upon voice vote, voting was unanimous. The Ordinance and Section 3 Emergency Clause was approved and assigned number 2352. PERMISSION REQUEST Councilor Call made a motion, seconded by Councilor Pulliaum to table permission request for Mayor Johnson to sign an agreement for Deed of Easements, Covenants& Restrictions. Upon voice vote, voting was unanimous to table to next City Council Meeting. Councilor Pulliaum made a motion, seconded by Councilor Taylor to approve Planning Commission recommendation (see attached). Upon voice vote, voting was unanimous. COMMITTEE REPORTS PUBLIC WORKS: Councilor Taylor reported there was continued discussion on the street parking on South 8th Street. After several different options were discussed it was decided by committee to allow parking on west side of South 8th and to eliminate parking on the east side from Broadway to South End of building on the east side. On the Martin Luther King Drive update-after meeting with MPO and District Engineer at the Highway Department, the state has asked for this section of roadway to be programmed for complete reconstruction due to the detours and heavy truck traffic. The parking lot adjacent to the Boys/Girls Club on South 25th due to an expired contract the lot was not being maintained. The Street and Sanitation department will maintain the lot in question until new contracts are created and approved. Traffic study on Avalon at Tyler, neither the traffic count nor the crash data warranted a signal at this location. Recycling report for August totaled 12,100 pounds. Southland Drive Phase II completion date and road opening is set for September 12, 2014. Southland Drive Phase III proposals have been reviewed and the committee recommended Brawley Consulting. Tilden Rodgers Walking Trail is complete and waiting on the state inspection to file for cost reimbursement of 80%. INSURANCE: Councilor Coleman reported that there was about$1000.00 of Wellness money left over. It was a good claim year. Next meeting they will start discussing bids for the next year's insurance. CITIZEN REQUEST Mr. Barrett, 301 N 13th Street, has a major concern with the south and east sides of town. The dumping of trash and tires are out of hand. He request No Dumping signs. The Council advised that if it is witnessed to get tag numbers for the police department and maybe to revise Ordinance to have harsher penalty. Having no further business to come before the City Council, Councilor Pulliaum moved, second by Councilor Taylor to adjourn. Upon voice vote, the voting was unanimous. The meeting adjourned at 2:05 p.m. PASSED and APPROVED this_18th_day of September 2014. WILLIAM H. J NSON, MA OR ATTEST: PH • -A, CITY CLERK Minutes prepared by: Tracy Camper,Jr.Deputy City Clerk �9t H5 h.• CITY OF WEST MEMPHIS West Memphis, Arkansas 72301 Planning and Development Ph.#(870)732-7520 MEMO TO: Mayor William H. Johnson and City Council Members FROM: Christine Byrd,Planning Commission Coordinator DATE: August 29, 2014 RE: Recommendations from the regular scheduled Planning Commission meeting held on Wednesday,August 27, 2014,to the Mayor and City Council, on Thursday, September 4, 2014. I. SUBDIVISIONS: A. Next Generation Subdivision Plat,Lot 1,Application Case#SD-05-14 —This case was presented by the property owners and represented by Mr. Dennis Sorrell, Sorrell Consulting Engineers. This property is located at approximately 1501 Port Road. This site contains approximately 17 acres and is Zoned 1-2, Industrial. Approval is subject to the following criteria: 1. Proper execution of all Certificates; 2. Installation of grading and drainage improvements as required by the Department of Public Works; 3. Approval of the improvement plans by the West Memphis Utility Department, as to easements; 4. Installation of improvements, as required by the City Engineer.