October 3, 1985 -250-
MINUTES
WEST MEMPHIS CITY COUNCIL
OCTOBER 3 , 1985
The regular meeting of the West Memphis City Council was
held on Thursday, October 3 , 1985 at 1 : 30 p .m . in the Council
Chambers at the West Memphis City Hall , 205 S . Redding with
Mayor Leo Chitman presiding .
Mayor Chitman called the meeting to order at 1 : 30 p .m.
Prayer was offered by the Minister of the First Presbyterian
Church, C . H . Hurst .
The following persons were present :
Mayor Leo Chitman
City Attorney Robert Smith
City Clerk Dan Craft
Aldermen :
Doug Morris
Larry Shelton
Roger Sumpter
Joe Brasfield
William Burnett
James Cooper
Curtis Dalton
Clarence Guin
Pritchard Horton
Roberta Jackson
The first item on the agenda was bid openings . The bids for
the West Memphis Utility Department were opened by David Goacher
and read by City Attorney Robert Smith .
1 , 000 ft . of 8" TIton Ductile Pine with 1/ 16" Cement Lined
Bowles & Edens Company $6 . 03 ft .
North Little Rock, AR
Municipal Pipe & Supply $6 . 03 ft .
Little Rock, AR
Arkansas Meter & Supply $6 . 03 ft .
Cabot , AR
Meter Service & Supply $6 . 46 ft .
Memphis , TN
G & C Waterworks , Inc . $6 . 69 ft . .
Atwood, TN .
Alderman Dalton made a motion, seconded by Alderman Guin to
accept the bids and refer them to the West Memphis Utility Commission
for review and disposition . Upon roll call vote the voting was as
follows :
AYES : ALDERMEN : Morris , Shelton, Sumpter , Brasfield , Burnett ,
Cooper , Dalton, Guin, Horton , & Jackson
NAYS : ALDERMEN : None
The motion PASSED .
Next , bids for the West Memphis Utility Department were opened
by Dennis Sorrell and read by City Attorney Robert Smith :
WATER LINE BORE FOR CLUB ROAD PETRO TRUCK STOP
20" Incasement 12" Incasement
G & M $7 , 975 . 00 $4 , 950 . 00
Memphis , TN
Robert ' s Contracting Co .
Palestine , AR $7 , 249 . 00 $5 , 643 . 00
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Alderman Dalton made a motion, seconded by Alderman Morris
to accept the bids and refer them to the West Memphis Utility
Commission for review and disposition . Upon roll call vote the
voting was as follows :
AYES : ALDERMEN : Morris , Shelton, Sumpter , Brasfield , Burnett ,
Cooper , Dalton, Guin, Horton, & Jackson
NAYS : ALDERMEN : NONE
The Motion PASSED .
CITIZENS REQUESTS
None .
The next item of business was the correction or approval
of the minutes of the September 19 , 1985 City Council Meeting .
Alderman Shelton made a motion, seconded by Alderman Jackson to
approve the minutes as presented . Upon voice vote of the Council ,
the voting was unanimous . The motion PASSED .
Next , Mayor Chitman announced there were two ( 2 ) items to be
added to the agenda under New Business . The first would be Ordinance
(0-3) to amend Ordinance No . 1033 by adding to the table of contents
an "0-1 Quiet Office District" and for other purposes on the first
reading and also a letter of opinion from City Attorney Robert Smith
to the Mayor and City Council .
NEW BUSINESS
The first item under New Business was an Ordinance to rezone
lots 1 , 2 , 3 , 4 , &5 , Block 2 , Section 3 , Holiday Gardens Subdivision , in
the City of West Memphis , Arkansas . Discussion .
Dennis Sorrell , Bond Consulting Engineers , stated the rezoning
would be from RS7 . 5 to RS-6 and the only difference would be
the square footage of the lots would change from 7 , 500 sq . ft . to
6 , 000 sq . ft . with the front and side set backs remaining 5 feet .
Discussion . Dennis Sorrell to have a representative from Clement
Lumber and Real Estate Co . to attend the next City Council meeting .
Alderman Morris made a motion, seconded by Alderman Burnett to
approve the Ordinance on its first reading . After roll call vote , the
voting was as follows :
AYES : ALDERMEN : Morris , Shelton, Sumpter, Brasfield , Burnett ,
Cooper , Dalton, Guin, Horton, Jackson
NAYS : ALDERMEN : NONE .
The Ordinance PASSED On its First Reading.
Next item discussed was an Ordinance to amend Ordinance No . 987 ,
an Ordiance to levy an annual Privilege License , adding a new
classification, declaring an emergency and for other purposes .
Alderman Dalton made a motion, seconded by Alderman Cooper
the Ordinance and the amendment be considered . Discussion .
Alderman Shelton made a motion, seconded by Alderman Morris
to table the Ordiance until the next Council meeting . Discussion .
Alderman Shelton withdrew his motion to table the Ordinance
until the next Council meeting . Alderman Morris withdrew his second .
After lengthy discussion, Alderman Horton made a motion, seconded
by Alderman Cooper to amend the Ordinance adding $500 . 00 to the amount
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of the Privilege License fee and delete the Emergency Clause .
Upon voice vote of the council , the voting was unanimous .
The motion PASSED .
Alderman Horton made a motion, seconded by Alderman Jackson
to approve the amended Ordinance setting the fee to $500 . 00 and
deleting the emergency clause . After roll call vote , the voting
was as follows :
AYES : ALDERMEN : Morris , Shelton, Sumpter , Brasfield , Cooper ,
Dalton, Guin , Horton, Jackson
NAYS : ALDERMEN : Burnett
The Ordinance PASSED ON THE First Reading .
City Attorney read an Ordinance to amend Ordinance No . 1033 ,
by adding to the table of contents , an "0-1 Quiet Office District"
and for other purposes for the first reading . Mayor Chitman advised
the Council this Ordiance was recommended by the Planning Commission .
Discussion . Alderman Burnett made a motion, seconded by Alderman
Cooper to approve the Ordinance on its first reading . After roll
call vote the voting was as follows :
AYES : ALDERMEN : Morris , Shelton, Sumpter , Brasfield , Burnett ,
Cooper , Dalton, Guin, Horton, Jackson .
NAYS : ALDERMEN : None .
The Ordinance PASSED on its First Reading .
Next item on the agenda was the Confirmation of Compliance
presented by Charlie George , Code Enforcement Officer . Mr . George
stated he would like the Council ' s approval of a variance on the
insulation requirements for Reflexion Industries . Pal Rainey,
attorney for Reflexion Industries was present . Mr . George advised
that he and Ms . Rash had inspected the building and found that the
manufacturing generates so much heat that there would be no need
for the insulation requirement in this case . City Attorney Smith
stated that Ordiance No . 1084 Section 107-0 requires the City
establish an Appeal Board , but the City Council could act as the
Appeal Board . Alderman Guin made a motiom, seconded by Alderman
Morris that due to the absense of an Appeal Board that the City
Council act as the Appeal Board and waive the regulations of
the insulation requirement as required in Ordinance No . 1084 . After
roll call vote , the voting was as follows :
AYES : ALDERMEN : Morris , Shelton, Sumpter , Brasfield , Burnett ,
Cooper , Dalton , Guin, Horton, Jackson
NAYS : ALDERMEN : None
The Motion PASSED .
Next Charlie George presented the Council with a list of
Condemned House for review . Discussion . City Counicl recommended
Mr . George and the City Attorney review the Ordinance concerning
the guidelines of condemning houses and have a list of ten ( 10)
and the required Resolution to present to the Council at the next
meeting .
Mayor Chitman recognized Dennis Sorrell , Bond Consulting
Engineers . Mr . Sorrell presented the Council with a Preliminary
and Final Plat recommended by the Planning Commission for the
Council ' s approval of Holiday Industrial Subdivision . Mr .
Sorrell stated there is no water or sewer available at this location
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and the intended use of this property would be for Mini-Warehouses .
Alderman Burnett made a motion, seconded by Alderman Dalton to
approve the recommendation from the Planning Commission for the
Preliminary and Final Plat of Holiday Industrial Subdivision .
After roll call vote , the voting was as follows :
AYES : ALDERMEN : Morris , Shelton, Sumpter , Brasfield , Burnett ,
Cooper , Dalton, Guin, Horton, Jackson
NAYS : ALDERMEN : None
The motion PASSED .
Next , as a matter of record , Mayor Chitman presented the
Council with a letter from City Attorney Robert Smith stating
his opinion as requested at the last City Council meeting .
( letter attached) Alderman Shelton was excused from the meeting .
Mayor Chitman gave a report at this time on his trip
to Emmitsburg , Maryland at the National Emergency Training Center
of the Emergency Management Institute - "The Roll of Government
Preparedness in Emergency Management Operations Workshop"on
September 16-19 , 1985 .
PERMISSION REQUESTS
Alderman Sumpter made a motion, seconded by Alderman Guin to
authorize Mayor Chitman to pay a partial payment of the Sewer
Treatment Plant improvements- Phase I to Allision Construction
Co . in the amount of $42 , 631 . 00 . After voice vote , the voting was
unanimous . The motion PASSED .
COMMITTEE REPORTS
Alderman Morris requested a ten ( 10) minute recess for a
Budget Committee meeting .
Alderman Jackson asked to be excused from the meeting at
this time .
The meeting recessed at 3 : 10 p .m. and resumed at 3 : 24 p .m.
Alderman Morris stated the Budget Committee had met and
requested the following budget changes :
CODE ENFORCEMENT
Automotive Equipment AC#115-904-00 Increase $10 , 200 . 00
Regular Salaries AC#115-401-00 Decrease $10 , 200 . 00
Alderman Morris made a motion, seconded by Alderman Cooper to
approve the budget change in the Code Enforcement Department .
Upon voice vote , the voting was unanimous . The motion PASSED .
UTILITY OFFICE
Worker ' s Comp . Insurance AC#416-408-10 Increase $ 1 , 150 . 00
Maint . -Bldg . & ImprovementAC#416-503-00 Decrease $ 1 , 475 . 00
Bldg . & Product Liability AC#416-533-00 Increase
Insurance $ 1 , 225 . 00
Office Equipment AC#416-903-00 Increase $ 1 , 475 . 00
Alderman Morris made a motion, seconded by Alderman Guin to approve
the budget change in the Utility Office . Upon voice vote the voting
was unanimous . The motion PASSED .
UTILITY ADMINISTRATION
Worker ' s Comp . Insurance AC#411-408-10 Increase $ 150 . 00
Advertising AC#411-506-00 Increase $ 175 . 00
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Freight & Storage AC#411-514-00 Increase $ 125 . 00
Legal Fees AC#411-545-00 Increase $41 , 750 . 00
Alderman Morris made a motion , seconded by Alderman Burnett to
approve the budget change in the Utility Administration . After
a voice vote , the voting was unanimous . The motion PASSED .
LIBRARY
Office Equipment AC#512-903 Decrease $ 1 , 800 . 00
Book Purchase AC#512-911 Increase $ 1 , 800 . 00
Alderman Morris made a motion, seconded by Alderman Burnett to
approve the budget change in the Library . After voice vote , the
voting was unanimous . The motion PASSED .
LIBRARY
Travel AC#512-502 Decrease $ 350 . 00
Book Purchase AC#512-911 Increase $ 350 . 00
Alderman Morris made a motion , seconded by Alderman Burnett to
approve the budget change in the Library . After voice vote , the
voting was unanimous . The motion PASSED .
Alderman stated that the Leasing Committee had met with Mr .
Holbrook and the Board of Directors of the Wonder City Boys Club .
He reported the Board had made the City an offer to purchase the
building they are now leasing for $15 , 000 . 00 with a ground lease
of $1 . 00 per year for 25 years . Discussion .
Alderman Cooper made a motion, seconded by Alderman Horton for
the City Council to consider the offer from the Board of Directors
of the Wonder City Boys Club to purchase the building for $15 , 000 .
Discussion .
Mayor Chitman advised as a matter of record that Mr . Holbrook
was present and could come forward to make any comments if he so
desired .
Alderman Cooper withdrew his motion to consider the offer
of purchasing the building for $15 , 000 . 00 . Alderman Horton withdrew
his second . Discussion .
Alderman Cooper made a motion , seconded by Alderman Horton
to make the Board of Directors of the Wonder City Boys Club an
offer of purchasing the building for $25 , 000 with a ground lease
of $1 . 00 per year for 25 years and give them an option of accepting
or rejecting the offer . After roll call vote the voting was as follows :
AYES : ALDERMEN : Morris , Sumpter , Brasfield , Burnett , Cooper , Dalton,
Guin, Horton
NAYS : ALDERMEN : None
ABSENT : Shelton, Jackson
Mr . Holbrook to submit the offer to the Board for authorization to
accept or reject the offer of purchasing the building .
Next Alderman Brasfield reported that the Inspector of the
Fire Department did not have a City vehicle to use and needed
some type of relief for using his own personal vehicle .
Alderman made a suggestion the City Council recognize Senior
Citizens by Proclamation . Discussion .
Alderman Dalton made a motion, seconded by Alderman Morris to
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set aside a day or a week for "Senior Citizens " and get the
merchants to back it . Discussion . Upon voice vote the
voting was unanimous . The motion PASSED .
Committee appointed to discuss"Senior Citizens Day" with
Alderman Brasfield acting as Chairman and the committee members
being : Alderman Cooper , Dalton, Horton, and Morris , City Attorney
Smith , two members from the nursing homes , and one member of the
Chamber of Commerce .
At this time Alderman Guin asked to be excused from the
meeting .
Alderman Horton reported he would like the Council to strongly
consider the annexation of the Port . After lengthy discussion it was
recommended the Annexation Committee meet with City Attorney Smith
to discuss and for the matter to be put on the agenda of the next
City Council meeting .
Being no further business to come before the City Council at
this time , Alderman Morris made a motion, seconded by Alderman Horton
to adjourn . Upon voice vote , the voting was unanimous . The motion
PASSED . The meeting adjourned at 4 : 21 p .m.
PASSED and APPROVED this // day o � , 1985 .
4004,
altairP
L- o C itman
Mayo.
ATTEST :
Dan C ft
City Clerk