February 20, 1986 -19-
MINUTES
WEST MEMPHIS CITY COUNCIL
FEBRUARY 20, 1986
Mayor Leo Chitman called the Meeting to Order at 1 :30 P.M. , Thursday,
February 20, 1986 in the City Council Chambers at the West Memphis City Hall ,
205 South Redding, West Memphis, Arkansas with the first item on the agenda
to adjourn the meeting of February 6, 1986.
Alderman Doug Morris made a motion and seconded by Alderman James Cooper
that the meeting of February 6, 1986 be adjourned. Upon voice vote of the
members present, the voting was unanimous.
The Regular Meeting of the West Memphis City Council was held Thursday,
February 20, 1986 at 1 :30 P.M. , in the City Council Chambers at the West
Memphis City Hall , 205 South Redding, West Memphis , Arkansas with Mayor Leo
Chitman, presiding.
The following persons were present:
Mayor Leo Chitman
City Attorney Robert Smith
City Clerk Dan Craft
Aldermen:
Roberta Jackson
IOW Doug Morris
Larry Shelton
Roger Sumpter
Joe Brasfield
Bill Burnett
James Cooper
Curtis R. Dalton
Clarence Guin
Pritchard Horton
Prayer was offered by Reverend S. J. Parker of the First Baptist Church on
South 12th Street, West Memphis , Arkansas.
First item on the agenda was Bid Opening. Bids for the Utility Commission
were opened by Mr. David Goacher and read by City Attorney Robert Smith on
300 watthour meters as follows:
Stuart C. Irby Co.
Little Rock, Arkansas
$28.75
(3 to 4 weeks delivery)
Arkansas Elect. Coop. Inc
Little Rock, Arkansas
$28.89 each
(15 weeks delivery)
TVESCO
Memphis, Tennessee
$30. 50 ea.
(In-Stock)
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Meter Service & Supply Co.
Memphis, Tennessee
$31 .65 each
(4% Arkansas Preference)
Diversified Electric
North Little Rock, AR.
$30.59 ea.
(5% Arkansas Preference)
Alderman Cooper made a motion and seconded by Alderman Horton to turn
the bids over to the Utility for review and disposition of the bids. Upon
voice vote of the bids, the voting was unanimous.
The second bid opening !was for the West Memphis Utilities with bids being
opened by Mr. David Goacher and read by City Attorney Robert Smith for a Compact
Station Wagon which reads as follows:
Tom Gibson Ford, Inc.
West Memphis, Arkansas
$ 7,020.87
Alderman Guin made a motion and seconded by Alderman Horton to accept
the bids and refer them to the West Memphis Utilities Commission for review
and disposition. Upon voice vote, the voting was unanimous.
The final bid opening was Computer Bids which was opened by Mr. Bryant
Witherspoon and read by City Attorney Robert Smith which reads as follows:
owl
Burroughs Corporation
965 Ridgelake Blvd.
Memphis, Tennessee
$95,790 include
tax $3,832
Total $ 99,622
Computer Marketing Corporation Computer Provisions
5227 North 7th 30700 Carter Street
Phoenix, Arizona Solon, Ohio
$61 ,800 include $59,850 include
tax $ 2,472 freight and tax
Total $ 64,272 Total $ 59,850
DSI
1440 South Lipan
Denver, Colorado
$56,680
tax included and
$385.00 freight
$57,065
ECONOCOM-USA Macro Computer Products
845 Crossover Lane 11160 Downs Road
Memphis, Tennessee Pineville, N. C.
$78,500 $53,680 include freight
tax 3,140 and freight and tax 1 ,610.40 adj. $536.80
$2,500 and total Total $55,827.20
$84,140
Universal Financial
Products
375 West 1st Street
Elmhurst, Illinois
$82,900 include freight
Adj. $3,316,00 . Total $86,216.00
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Virtual Technology
1400 Combermere
Troy, Michigan
$91 ,900
include freight and no tax
Adj. $3,676 - $95,576.00
Bids were completed at 1 :47 P.M. and Alderman Guin made a motion and seconded
ii. by Alderman Doug Morris to refer the bids to The Finance Director, Mr. Wyman
Morgan, Mr. Bryant Witherspoon, and Mayor Leo Chitman for review and disposition.
Upon voice vote, the voting was unanimous.
The next item of business was a Presentation by City Attorney Robert Smith
on filing requirements for Municipal Officials in the 1986 Election. During
this presentation Mr. Robert Smith expressed an opportunity for the Council to
pass an Ordinance to file a petition by May 27th concerning the 1986 Elections .
Mr. Smith stated that it was the opinion of the Council not to do so and that
his office will prepare petitions within the next week.
Mayor Chitman stated that the City was in compliance with the new rule
and that nominating petitions will be ready at the next City Council Meeting
for all interested parties to pick up.
CITIZEN REQUEST:
ill, Mr. Steve Lackey - 809 East Barton, West Memphis, expressed opposition
to the Ordinance requiring paved parkings on all commercial parking lots.
During a lengthy discussion on this request, Alderman Dalton made a
motion and seconded by Alderman Brasfield to allow Mr. Lackey permission to
go ahead with business but appear before the Planning Commission at their
next regular meeting and make this request.
Next item on the Agenda was the Correction or Approval of the minutes
of February 6, 1985. Alderman Cooper made a motion and seconded by Alderperson
Jackson to approve the minutes as presented in the packets. Upon voice vote,
the voting was unanimous.
OLD BUSINESS
ii, Mayor Chitman read the Committee Appointments with the first names called
being Chairman unless the rules provide otherwise.
During his committee appointments an amendment was made to the Police
Commission and Fire Commission. Alderperson Roberta Jackson was removed from
the Police Commission and Alderman Joe Brasfield was added and on the Fire
Commission Alderman James Cooper's name was removed and Alderman Joe Brasfield
name was added. (A copy of the Committee/Commission is attached).
-22-
On the Committee/Commission list the Personnel Committee is incomplete
but will consist of two city Council persons and the Mayor plus a representative
from each department. (The Committee/Commission list is incomplete at this time).
Alderman Dalton made a motion and seconded by Alderman Morris to take a
five (5) minute recess.
NEW BUSINESS
City Attorney Smith read a Resolution authorizing a Memorandum of Intent
by and between the City of West Memphis, Arkansas and Automated Conveyor Systems ,
Inc. pertaining to the Issuance of Industrial Development Revenue Bonds for
Financing the Cost of Acquiring Constructing and Equipping Industrial Facilities
and prescribing other matters relating thereto.
Alderman Doug Morris gave a briefing on the Resolution. There was discussions.
Alderman Burnett made a motion and seconded by Alderman Cooper to adopt the
Resolution. Upon roll call vote, the voting was as follows:
Aye: Aldermen: Jackson, Morris, Shelton, Sumpter, Brasfield, Burnett, Cooper,
Dalton, Guin, and Horton
No: Aldermen: None
The Resolution Passed and was assigned Resolution No. 1038.
The next item was a ,motion by Alderman Morris and seconded by Alderman
Guin to add a Resolution to agenda concerning the YTY Corporation for a letter
of intent. Upon voice vote of the members present, the voting was unanimous.
The item was added to the agenda.
Mr. Robert Smith, City Attorney, read the Resolution concerning the YTY
Corporation. Alderman Guin made a motion and seconded by Alderman Cooper the
adopt the Resolution.
There were discussions on the above resolution.
Upon voice vote, the voting was unanimous. The Resolution passed and
was assigned Resolution No. 1039.
The next item under New Business was A Resolution concerning the Revision
of the Personnel Manual read by City Attorney Robert Smith.
Alderman Cooper made a motion and seconded by Alderperson Jackson to
adopt the Resolution.
There was discussion on the Resolution.
Upon voice vote of the Resolution, the voting was unanimous and the
Resolution passed and was assigned Resolution No. 1040.
The next item on the Agenda An Ordinance setting filing dates for
Independent Candidates. Alderman Shelton made a motion and seconded by
Alderman Guin that this Ordinance be deleted at this time. Upon voice vote,
-23-
the voting was unanimous and the Ordinance was deleted at this time.
The next item of business was an Ordinance authorizing Aldermen and
Members of the City Council of the City of West Memphis, Arkansas to become
interested in the Profits of any contract in furnishing supplies, equipment
and services to the City of West Memphis, Arkansas declaring an emergency and
for other purposes.
Alderman Sumpter made a motion and seconded by Alderman Horton to
add the above Ordinance to the Agenda. Upon voice vote of the members present,
the voting was unanimous.
Alderman Roger Sumpter made a motion and seconded by Alderman Jackson
to delete the Emergency Clause. Upon voice vote, the voting was unanimous.
The Emergency Clause was deleted.
City Attorney Smith read the Ordinance without the Emergency Clause
and a motion was made by Alderman Sumpter and seconded by Alderman Morris
to accept the Ordinance.
There was discussions and during discussion Alderman Sumper withdrew
his motion and Alderman Morris withdrew his second to adopt the Ordinance
in order for the City Attorney to rewrite it and then it will be brought
back to the City Council .
Mayor Chitman requested that the Vice-Mayor Roberta Jackson preside at
the City Council Meeting at this time until he look into an emergency situation
with the telepone system at the Police Department.
Vice Mayor Jackson stated that the next item of business was Permission
Request.
Permission for the Planning Commission to recommend to Mayor Chitman and
the City Council that Charles George be appointed in place of Joe Scarbrough,
to sign the approval of preliminary, final and lot split correspondence, and
that Mr. George be the Planning Commission representative to the Mayor and the
City Council at the City Council meetings.
Alderman Morris made the motion and seconded by Alderman Cooper that the
above request be granted. Upon voice vote, the voting was unanimous.
Mayor Chitman return back to the City Council Meeting at this time during
discussion on sanitation equipments. During this discussion Aldermen Cooper
made a motion and seconded by Alderperson Jackson to waive bids on a front
end loader sanitation truck. Upon voice vote, the motion failed.
Alderman Shelton made a motion and seconded by Alderman Burnett to
advertise for sealed bids on the front end loader sanitation truck. Upon
roll call vote, the voting was as follows:
-24-
Aye: Aldermen: Jackson, Morris, Shelton, Sumpter, Brasfield, Burnett,
Dalton, and Guin
No: Aldermen: Cooper and Horton
The motion passed and the City is to advertised for sealed bids.
Alderman Morris made a motion land seconded by Alderman Dalton to grant
the Mayor permission to sign the telephone contracts to award the bid to
Southern Telecom, Inc. in the amount of $12,765.00. Upon voice vote of the
members present, the voting was unanimous.
The motion passed.
The next item was a request for Mayor Chitman to sign a contract for
On the Job Training Contract to hire a Police Officer with the Police Department
with the city paying half of the salary for a total of 1 ,000 hours. Alderman
Guin made the motion add seconded by Alderman Morris to give the Mayor permission
to sign the contract, (OJT). Upon voice vote, the voting was unaniomous.
The next item was permission for the Mayor to sign vending machines contract
for the machines that are located at City Hall and the West Memphis City Shop.
During discussions Alderman Brasfield made a motion and seconded by Alderman
Cooper NOT to sign the contract with the Lance Company. Upon roll call vote,
the voting was as follows:
Aye: Aldermen: None
No: Aldermen: Jackson, Morris, Shelton, Sumpter, Brasfield, Burnett, Cooper,
Dalton, Guin, Horton
The Motion Failed.
Alderman Shelton made a motion and seconded by Alderman Dalton to give
the Mayor permission to sign the contract with Lance Company. Upon voice vote,
the voting was unanimous with Alderman Brasfield Abstained.
Alderman Cooper asked to be excused from the Meeting at this time.
Mayor Chitman stated he had a request from Rev. Hinson, First Baptist
Church on Missouri to ask permission from the City Council to allow the
Church to close off Bond Street temporary on Sundays Only from 9:00 A.M. to
12 Noon.
Alderman Dalton made a motion and seconded by Alderman Morris to allow
the above request.
There was a lenghty discussion with Alderman Sumpter calling for the
question to end debate. Upon roll call vote on the motion, the voting
was as follows:
Aye: Aldermen: Morris, Sumpter, Brasfield, and Dalton
No: Aldermen: Jackson, Shelton, Burnett, and Horton
Pass: Alderman: Guin
Absent from voting: Alderman Cooper
-25-
The motion failed.
Alderman Burnett asked to be excused at this time to hold a Public Auction
at City Hall for City Property.
The next item was a request for Budget Changes by Alderman Doug Morris
which reads as follows:
1 . Worker' s Comp. tax Acct # 111-408-00 Increase $25.00
Acct # 112-408-00 Increase 25.00
Acct # 113-408-00 Increase 25.00
Acct # 114-408-00 Increase 25.00
Alderman Morris made a motion and seconded by Alderperson Jackson to
accept the budget change. Upon voice vote, the voting was unanimous.
Alderman Morris made a motion and seconded by Alderman Guin that all
budget changes be approved at one time. Upon voice vote, the voting was
unanimous.
The budget changes are as follows:
Worker's Comp Tax Acct # 115-408-00 Increase 25.00
NO 121-408-00 Increase 25.00
\' 123-408-00 Increase 25.00
141-408-00 Increase 25.00
Worker's Comp Tax Acct # 142-408-00 Increase 325.00
Maintenance Machines & Nb
Equipment 142-504-00 Increase 12,000.00
ibr 1\ , Municipal Offices 182-903-00 Increase 13,300.00
Sanitation Department (Front End Loader Sanitation Truck)
n
Utility Department
Engineering Fees Acct # 422-540-00 Increase 5,775.00
Worker' s Comp. Tax 411-408-00 Increase 50.00
Worker's Comp. Tax 412-408-00 Increase 100.00
Worker's Comp. Tax 413-408-00 Increase 50.00
Upon roll call vote on the above budget changes, the voting was as
follows:
Aye: Aldermen: Jackson, Morris , Brasfield, Guin
No: Aldermen: Shelton, Sumpter, Dalton, and Horton
Absent from Voting: Aldermen: Burnett and Cooper
The Motion Failed.
Mr. Robert Smith gave a report on Annexation at the Race Tract.
During this report, Mr. Bill Johnson, West Memphis Utility General Manager,
asked the wishes of the Council by stating if they still were in agreement with
imor
installing the 8 inch water and sewer lines across the interstate in the two
locations discussed for future use and development with the price still be
approximately $40,000.00. He also stated that the Race Tract had agreed to pay
$25,000.00 and the Utility will have to pay approximately $15,000.00.
Mr. Johnson stated that he will still pursue the matter.
Alderman Dalton made a motion and seconded by Alderman Morris that the
-26-
Council still support the project of putting the water and sewer lines under the
interstate. Upon voice vote, the voting was unanimous.
Alderman Guin made a motion and seconded by Alderman Jackson to expunge the
record on the budget changes and vote on each budget item individually. Upon
roll call vote, the voting was as follows:
Aye: Aldermen: Jackson, Morris, Shelton, Sumpter, Brasfield, Dalton, Guin, Horton
No: Aldermen: None
Absent from voting: Aldermen Burnett and Cooper.
The budget changes are as follows:
Worker's Comp. Tax Acct. No. Increase
(Page 1 )
111-408-00 $ 25.00
112-408-00 25.00
113-408-00 25.00
114-408-00 25.00
For 1985 Surplus
Alderman Guin made a motion and seconded by Alderperson Jackson to accept the
budget change. Upon voice vote, the voting was unanimous.
Page 2 -
Worker's Comp. tax 115-408-00 25.00
121-408-00 25.00
123-408-00 25.00
141-408-00 25.00
Alderman Morris made a motion and seconded by Alderman Guin to accept the
budget changes above. Upon voice vote, the voting was unanimous.
Page 3
Fire Department
Worker's Comp. Tax 142-408-00 325.00
Maint. Machines & Equipment 142-504-00 12,000.00
Reason for request to repair pumpers.
Alderman Morris made a motion and seconded by Alderman Guin to accept the
budget change. Upon voice vote, the voting was unanimous.
Page 4
Municipal Offices 182-903-00 13,300.00
For telephone systems for Police, Municipal Court and City Attorney
Alderman Morris made a motion and seconded by Alderman Guin to accept the
above budget changes. Upon voice vote, the voting was unanimous.
qmiPage 5
Sanitation Department
Purchase New Overhead Garbage Truck
Alderman Morris made the motion and seconded by Alderman Jackson to accept
the above budget change. Upon roll call vote, the voting was follows:
Aye: Aldermen: Jackson, Morris, Brasfield, and Guin
NO: Aldermen: Shelton, Sumpter, Dalton, and Horton
ABSENT: Aldermen: Cooper
PASS: Alderman Burnett
-27-
The motion failed.
Page 6
Utility Department Increase
Acct. No.
Engineering Fees 422-540-00 $ 5,775.00
Worker's Comp. Tax 411-408-00 50.00
Worker' s Comp. Tax 412-408-00 100.00
Worker' s Comp. Tax 413-408-00 50.00
imp For: Engineering Fees on industrial pre-treatment.
Alderman Morris made the motion and seconded by Alderman Shelton to accept
the above budget amendment. Upon roll call vote, the voting was as follows:
Aye: Aldermen: Jackson, Morris, Shelton, Sumpter, Brasfield, Burnett, Dalton,
Guin, Horton
No: Aldermen: None
Absent: Alderman Cooper
The Motion passed.
Alderman Shelton made a motion and seconded by Alderman Horton to adjourn.
Upon roll call vote, the voting was as follows:
Aye: Aldermen: Sumpter, Dalton,
No: Aldermen: Jackson, Morris, Brasfield, Burnett, Guin
Absent: Aldermen: Shelton, Cooper, and Horton
lbwThe motion failed the Council is still in session.
Alderman Guin announced that there will be an Insurance Committee Meeting
right after City Council in the Mayor's Conference Room.
Alderman Guin expressed his opposition to the Mayor's Appointment list and
Alderman Burnett expressed his opposition also.
Alderman Burnett reported back to the Council the Auction sales that was
conducted by him at City Hall at 4:00 P.M. today, February 20, 1986.
A three minute Auction was held with the following persons purchasing the
following land:
7th & Madison $2,900 Butler
16th & Jackson 3,000 Rogers
514 North 8th St. 3,000 Butler
Alderman Dalton made a motion and seconded by Alderman Burnett to support
the Gram-Rudman-Hollings Act. Upon roll call vote of the members present the
voting was as follows:
Aye: Aldermen: Jackson, Morris, Sumpter, Burnett, Dalton, Guin, and Brasfield
No: Aldermen: None
Absent: Aldermen: Cooper, Horton, and Shelton
The above motion was made due to the fact that Mayor Chitman asked the Council 's
wishes to write the Washington Delegation and express their feelings concerning the
Gram-Rudman-Hollings Act.
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Alderman Burnett stated for the record that as a Citizen and one of ten
City Council Persons that he personally would hope that for once in several
years that Mr. Alexander will listen to somebody in some city in the State of
Arkansas that he suppose to represent.
There being no further business to come before the Council at this time,
Alderman Burnett made a motion and seconded by Alderman Guin that the meeting
be adjourned. Upon roll call vote, the voting was as follows:
Aye: Aldermen: Jackson, Morris, Sumpter, Brasfield, Burnett, Dalton, and41101
Guin
No: Aldermen: None
Absent: Aldermen: Shelton, Cooper and Horton
The Meeting adjourned at 4:29 P.M.
PASSED AND APPROVED thi s ' ' da 4 `. 4"f ,
ip, -,
1986.
C--------- _..i i I A il 0.4d. 4414111111Illkliii:I
MAYOR
Imil
ATTEST 107
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hataIditi/i✓/
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CITY CLER
CITY OF WET NEI ' `{A - ` FEBRUARY 6, 1986
MAYOR'S COMHI ON/C01`it• • r, APPOINTEES FOR THE YEAR '86
LEO Ch'ITI;A I4:YOR .- cam" /Xt./U-147-2-7,7
COMMITTEE/COMMISSION: NAt•;ES, MEETING DATES/PLACES/TIME AND ON CALL:
mac/A
POLICE COMMISSION MEETS THE 2nd TUESDAY AT 12:00 NOON IN THE CHIEF'S OFFICE:
JAMES COOPER cµ• WILLIAM BURNETT :a=T='• A J CKSON •n
DOUG MORRIS . CLARENCE GUIN (, }•. (j-t -,_.
FIRE
FIRE COMMISSION MEETS THE 2nd TUESDAY AT 6:00 P.M. , CITY HALL/FIRE STATION #11
DOUG MORRIS CLARENCE GUIN . WILLIAM BURNETT
ROBERTA JACKSON J. OOPFR— /j n
�
PRIVILEGE LICENSE COMMITTEE ME_�TS ON CALL:
DAN CRAFT BERNICE HOLLAND WYMAN MORGAN
?ROPERTY, FIRE & CASUALTY INSURANCE COMMITTEE !GETS ON CALL:
CLARENCE GUIN JAMES COOPER WYMAN MORGAN
WILLIAM BURNETT DOUG MORRIS
SMALL CLAIMS COIiMiITTE'E LEETS ON CALL:
WILLLM•i BUR 17.-GTT ROBERTA JACKSON DOUG MORRIS
MOS QUITO CONTROL COMMITTEE MEETS ON CALL:
JOE SGARB ROIL H WYMAN MORGAN JA',ZS COOPER
CLARENCE GUIN ROGER SUKPTER
TAXI COMMIT= IwrTS ON CALL:
ti JAMES COOPER CLARENCE GUIN CURTIS DALTON
gibe
ANNEXATION COMMITTEE MEETS ON CALL:
ROBERTA. JACKSON I','ILLIAM BUPi�TETT CLARENCE GUIN
WILLIAM H. J0 7 SON JAI• COOPER ROBERT SMITH, ATTY.
JOE BPS-.SFIELD
ACT NINE BOND COMMITTEE MEETS ON CALL:
DOUG MORRIS WILLIAM BURNETT JAMES COOPER
ROBERTA JACKSON CLARENCE GUIN CHARLIE GEORGE
LEASING COMMITTEE MEETS ON CALL:
CLARENCE GUIN DOUG MORRIS ROBERTA JACKSON
JAMES COOPER CURTIS DALTON
cEPSONNEL COMMITTEE M=TS ON THE 2nd WEDNESDAY, AT 5:00 P.M. , CITY HALL:
tJAMES COOPER
YOR LEOCHZTMAN CLARENCE GUIN
",v$)JTILIu :SEPT. : FIRE DEPT. t • PUBLIC 'W0 LL: DEFT. , • • , •
•
POLICE DEPT. : OTHER DEPARTMENTS:
,.:•:-)t-n Cc,r-[L 2( 1 ,C.�-*•=
•
/lc (CONTII+'JF..D ON PAGE -2)
CONTINUED FROM PAGE —1 .
CITY OF WEST MEIZH.LS,�RKANSAc` FEBRUARY 6, 1986
MAYOR'S COMMISSION/COMMI - APP. N FOR THE YEAR '86 .
LEO CHITMAN, YOR
COMYI'ZIEE/COMMISSION: NAMES, 1 TING DATES/PIACES/TIME AND ON CALL:
PUBLIC WORKS COMMISSION MEETS ONCE PER MONTH AND/OR ON CALL AT CITY HALL:
CLEON BROWN JAMES COOPER WILLIAM BURNETT
DOUG MORRIS ROBERTA JACKSON CLARENCE GUIN
EDDIE BRAWLEY DENNIS S:ORRELL j
t
SANITATION COMMISSION MEETS ONCE PER MONTH AND/OR ON CALL AT CITY HALL:
WILLIE B. HARRIS JAMES COOPER ROBERTA JACKSON *WY
CHARLES GLADNEY DOUG MORRIS WILLIAM BURNETT
CLARENCE GUIN ETHEL PRATT
BUGET COMMISSION PETS ONCE MONTHLY AND/OR ON CALL AT CITY HALL:
JAILS COOPER ROBERTA JACKSON CLARENCE GUIN
WILLIAM BURNETT DOUG MORRIS
.. •• s. •