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August 21, 1986 MINUTES 11 WEST MEMPHIS CITY COUNCIL AUGUST 21, 1986 A regular meeting of the West Memphis City Council was held Thursday, August 27, 1986 at 1:30 p.m. in the West Memphis City Council Chambers at the West Memphis City Hall, 205 S. Redding, West Memphis, Arkansas. Mayor Leo Chitman presided. Mayor Chitman called the meeting to order at 1:34 p.m. Prayer was offered by Reverend McDonald of the New Saint Paul Baptist Church. City Clerk Dan Craft called the roll. Those present were: Mayor Leo Chitman City Attorney Robert Smith City Clerk Dan Craft Aldermen: Roger Sumpter Joe Brasfield Bill Burnett James Cooper Al Boals Clarence Guin Pritchard Horton Roberta Jackson Doug Morris Larry Shelton First item on the agenda was Bid Openings. Bids for the West Memphis 1986 Street Improvement Program were opened by Eddie Brawley and read by City Attorney Smith. BIDDER CONTRACT 1 CONTRACT 2 APAC-Tennessee, Inc. Memphis, TN $280,271.05 NO BID Bituminous Asphalt Sealing Specialists, Inc. North Little Rock, AR NO BID $37,264.30 Alderman Morris made a motion, seconded by Alderman Cooper, to accept thejbids and refer to the Public Works Committee for review and disposition. Upon roll' call vote, the voting was as follows: AYES: Aldermen: Sumpter, Brasfield, Burnett, Cooper, Boals, Guin, Horton, Jackson, Morris, Shelton NAYS: Aldermen: None The motion carried. Next, bids for the Community Development Agency were opened by Tee Gardner and read by City Attorney Smith. CONTRACTOR 235 S. 9th 535 S. 18th Johnnie Motley Proctor, AR $ 325.00 $ 325.00 A&B Construction Co. 116. West Memphis, AR $ 629.00 $ 540.00 Hill Roofing West memphis, AR NO BID $ 140.00 B.S. Lindsey Crawfordsville, AR $1,150.00 $1,150.00 Alderman Sumpter made a motion, seconded by Alderman Cooper to accept theF bids and refer to the Community Development Agency for review and disposition. Upon roll call vote the voting was as follows: AYES: Aldermen: Sumpter, Brasfield, Burnett, Cooper, Boals, Guin, Horton, Jackson, Morris, Shelton NAYS: Aldermen: None The motion carried. 112 Next bids for the West Memphis Utility Commission were opened by David Goacher and read by City Attorney Smith. TRANSFORMERS BIDDER 150 KVA PADMOUNT 750 KVA PADMOUNT 3750 KVA PADMOUNT Jeanes Enterprises Memphis, TN $4,428.00 $8,337.00 $23,528.00 Dowzer Electric Memphis, TN $3,368.00 $8,583.00 NO BID Kuhlman Corporation Birmingham, AL NO BID $10,285.00 $25,285.00 Arkansas Electric Coop Little Rock, AR $3,911.00 $7,621.00 $25,469.00 TVESCO Memphis, TN $3,450.00 $6,850.00 $26,000.00 Stuart C. Irby CO. Little Rock, AR $4,260.00 $7,833.00 $22,388.00 Diversified Electric N. Little Rock, AR $3,650.00 $7890.00/Alt.$8,390 $23,100.00 Central Moloney, Inc. Pine Bluff, AR NO BID NO BID NO BID Alderman Burnett made a motion seconded by Alderman Jackson to accept the bids and refer to the West Memphis Utility Commission for review and disposition. Upon roll call vote, the voting was as follows: AYES: Aldermen: Sumpter, Brasfield, Burnett, Cooper, Boals, Guin, Horton, Jackson, Morris, Shelton NAYS: Aldermen: None The motion carried. 1,028 FT. OF 12" DUCTILE IRON PIPE BIDDER BID McWayne Cast Iron Pipe Co. Tulsa, OK $10,562.91 Arkansas Meter & Supply Co. Cabot, AR $10,562.91 Municipal Pipe & Supply Little Rock, AR $10,259.44 G&C Waterworks Atwood, TN $11,546.50 Bowles & Edens Co. N. Little Rock, AR $10,444.48 Meter Service & Supply Co. Memphis, TN $10,804.28 U.S. Pipe & Foundry Co. Birmingham, AL $10,711.76 DAL-TEX Supply Co. , Inc. Memphis, TN $11,460.97 Alderman Boals made a motion, seconded by Alderman Horton to accept the bids and refer to the Utility Commission for review and disposition. Upon roll call vote, the voting was as follows: AYES: Aldermen: Sumpter, Brasfield, Burnett, Cooper, Boals, Horton, Jackson, Morris, Shelton NAYS: Aldermen: None Alderman Guin was absent from the vote. The motion carried. Next on the agenda was a presentation from Mr. Bill Johnson concerning an Administration Building at the new Sewer Treatment Plant. Mr. Johnson stated the Utility Commission voted to build the building to consist of an office, storage room, lab, breakroom, and two showers. To be 2500 square feet at an -113- approximate cost of $135,000.00. Pat Magruder hired to be architect and bids to be let at a City Council meeting in the near future. CITIZENS REQUESTS Glen Guin, 1002 Stratford- present concerning the needs of teenagers in West Memphis. Fifteen fellow teenagers were arrested on the parking lot of the Holiday Plaza Mall and charged with criminal tresspassing. He stated the teenagers would like the city to help find a place for them to go and suggested the old Food-4-Less parking lot. Discussion held on the need for lir a place for teenagers to go. Alderman Burnett suggested Glen get with his friends and come up with a committee consisting of parents, teachers, clergy, and citizens to investigate and possibly come up with a solution and present to the Mayor. Mr. & Mrs. McAdoo, 1008 Camelot Cove present requesting phone calls go on record as calling the Sanitation Department complaining of no trash pick up in three weeks and being called an obscenity by the employee that answered the phone. They stated that they complained to the Mayor. Mayor Chitman stated after calling the Sanitation Department, he was told that the person that called the Sanitation Department used profanity when they called. Mr. & Mrs. McAdoo wanted to know where their money went that they paid in to the Sanitation Department. Lengthy discussion concerning the Sanitation Department. Next on the agenda was the correction or approval of the City Council minutes of August 7, 1986. Alderman Cooper made a motion, seconded by Alderman Burnett to approve the minutes as presented. Upon roll call vote, the voting was: AYES: Aldermen: Sumpter, Brasfield, Burnett, Cooper, Boals, Guin, Ihro Horton, Jackson, Morris, Shelton NAYS: Aldermen: None The motion carried. Alderman Guin made a motion, seconded by Alderman Burnett for a ten minute recess. The meeting recessed at 2:59 and resumed at 3:11 p.m. OLD BUSINESS First item under Old Business was the third reading of an Ordinance accepting annexing to the City of West memphis, Arkansas a .67 tract of land lying in the Wz SE4 of Section 6, Township 6 North, Range 9 East (Racetrack Service Station). City Attorney read the Ordinance for the third and final time. Alderman Guin made a motion, seconded by Alderman Cooper to adopt the Ordinance on its third and final reading. Upon roll call vote, the voting was: AYES: Aldermen: Brasfield, Burnett, Cooper, Boals, Guin, Horton, Jackson Morris, Shelton NAYS: Aldermen; None The motion carried. The Ordinance was assigned number 1256. Copy on file in the City Clerk's Office. NEW BUSINESS First item under New Business was an Ordinance adopting zoning regulations and official zoning map for the City of West Memphis. City Attorney Smith real the Ordinance for the first time. Alderman Shelton made a motion, seconded by Alderman Guin to adopt the Ordinance on its first reading. Discussion. Alderman Cooper made a motion, seconded by Alderman Horton to table the Ordinance definitely until the next council meeting. Mayor Chitman stated for the record, that the City Attorney stated the first reading of the Ordinance would definitely come up at the next council meeting. Upon roll call vote, the voting was: AYES: Aldermen; Brasfield, Cooper, Horton, Jackson, Morris -114- NAYS: Aldermen; Sumpter, Burnett, Boals, Guin, Shelton Chair stated the motion failed. Discussion held on the original motion. Eddie Brawley stated each applicant requesting a zoning change would be considered individually by the Planning Commission at no charge,and the Planning Commission would make a recommendation to the City Council and urged the City Council to go ahead and pass the new Zoning Ordinance on its three separate readings and at that time if necessary amend the new zoning ordinance after it is adopted. Roll call vote was as follows: AYES: Aldermen: Sumpter, Brasfield, Burnett, Boals, Guin, Horton fi Morris Shelton NAYS: Aldermen: Cooper, Jackson The motion carried. The Ordinance PASSED on its FIRST reading. Next Alderman Sumpter made a motion, seconded by Alderman Burnett to place a Resolution on the agenda concerning the procedure for applications for zoning changes. Upon voice vote, the voting was unanimous. City Attorney Smith read the Resolution. Alderman Shelton made a motion, seconded by Alderman Sumpter to adopt the Resolution. Upon roll call vote, the voting was: AYES: Aldermen: Sumpter, Brasfield, Burnett, Boals, Guin, Horton, Morris, Shelton NAYS: Aldermen; Cooper PASS: Aldermen: Jackson The motion carried. Resolution was assigned No. 1067. Copy on file in the City Clerk's Office. Next item under New Business Alderman Sumpter made a motion, seconded by Alderman Burnett to substitute a new Ordinance pertaining to the designation of the sales tax money with the Ordinance on the agenda which amended the sales tax ordinance. Upon voice vote, the voting was unanimous. City Attorney Smith read the Ordinance to designate the distribution of revenue collected by the Sales & Use Tax for the City of West Memphis, Arkansas. Alderman Sumpter made a motion, seconded by Alderman Burnett to adopt the Ordinance on its first reading only. Discussion. Alderman Sumpter suggested the City Council appoint a citizens committee to investigate whether or not we need a sales tax and recommend where the money is needed. Roll call vote was taken on the motion to adopt the Ordinance on the first reading. The voting was as follows; AYES: Aldermen: Sumpter, Brasfield, Burnett, Cooper, Boals, Jackson, Morris NAYS: Aldermen: Guin, Horton, Shelton The motion carried. Ordinance PASSED on its FIRST reading. PERMISSION REQUESTS Mayor Chitman requested authorization to sign the grantee agreement with HUD in the amount of $538,000. Alderman Burnett made a motion, seconded by Alderman Morris to authorize the Mayor sign this agreement. Upon roll call ellvote, the voting was: AYES: Aldermen: Sumpter, Brasfield, Burnett, Cooper, Boals, Guin, Horton, Jackson, Morris, Shelton NAYS: Aldermen: None The motion carried. Next, Mayor Chitman stated the Hoe and Grow Club requested permission to plant flowers between the Civic Center and the Civic Auditorium. Alderman Jackson made a motion, seconded by Alderman Guin, to grant this authorization. Upon voice vote, the voting was unanimous. =115- Mayor Chitman asked if there were any objections to grant the use of the Council Chambers on October 15th to MATCOG for a meeting. Being no objection from the council, permission was granted. Mayor Chitman requested authorization to sign the check for the Rainer Road Industrial Access Improvement payment in the amount of $411,316.511. Alderman Jackson made a motion, seconded by Alderman Burnett to grant this authorization. Upon voice vote, the voting was unanimous. Mayor Chitman stated he had written HUD a letter requesting information n the deeded restrictions on the Neighborhood Facility at 1300 E. Polk. Mayor Chitman read a letter in response from HUD which stated they had referred the request to the regional office. Alderman Sumpter asked Mayor Chitman to check into the Sanitation Department trucks going to the County Landfill half empty because we are being charged $60.00 per truck. Alderman Boals stated he had attended the public County Landfill meeting and he understood the city is to be billed per cubic yard. COMMITTEE REPORTS Alderman Brasfield reported that on Sunday mornings, Riverside Speedway is having time trials and the noise is interfering with the Church service at Harvest Time Church in Lalman's Trailer Park. Alderman Horton stated the City had a verbal agreement with the owner not to start racing on Sunday's until 1:00 p.m. and quit at 5:00 p.m. Alderman Horton made a motion, seconded by Alderman Guin to direct City Attorney Smith write a letter to the owner of Riverside Speedway asking that he conform with the verbal agreement made previously and that 16 a copy be mailed to Ms. Louise Percer, manager of Lalman' s Trailer Park. Alderman Burnett stated there would be a Public Works Committee meeting and a Sales Tax Committee meeting immediately following the City Council meeting. Alderman Guin stated the Sanitation Committee had met on August 11th and was told by the manager of the Sanitation Department that if we would go back to the old system of picking up garbage on Monday's, we would get better service. Alderman Guin stated the Sanitation Committee granted authorization to Mayor Chitman to dispose of the old vehicles. Alderman Guin that there be a Budget Committee meeting within the next week. Alderman Morris, Chairman of the Budget Committee agreed to do so. Alderman Brasfield reminded the Council to turn in their two names of people in their ward to serve on the Senior Citizens Committee. Alderman Morris made a motion, seconded by Alderman Sumpter to adjourn. Upon roll call vote, the voting was as follows: AYES: Aldermen: Sumpter, Brasfield, Burnett, Cooper, Boals, Guin, Horton, Jackson, Morris, Shelton NAYS: Aldermen: None The motion carried. The meeting adjourned 4:55 p. i PASSED and APPROVED this k4+4.\ day o . . ! l 9- . 411.1011110.P. 411W- M: OR LEO CHITMAN ATTEST: JO/ CITY CLEAN CRA T