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October 16, 1986 -13 , - MINUTES WEST MEMPHIS CITY COUNCIL OCTOBER 16, 1986 A regular meeting of the West Memphis City Council was held on Thursday, October 16, 1986 at 1:30 p.m. in the West Memphis City Council Chambers at City Hall, 205 S. Redding, West Memphis, Arkansas. Mayor Leo Chitman preside• . imor Prayer was offered by Reverend McDonald, Assistant Pastor of the New Sai t Paul Baptist Church. Mayor Chitman called the meeting to order at 1:34 p.m. City Clerk Dan Craft called the roll. Those present were: Mayor Leo Chitman City Attorney Robert Smith City Clerk Dan Craft Aldermen: Al Boals Pritchard Horton Roberta Jackson Doug Morris Larry Shelton Roger Sumpter Joe Brasfield Bill Burnett James Cooper Absent: Clarence Guin First item on the agenda was Citizens Requests. W.F. Slaughter, Jr. - Rt. 1 Box 617 K, Marion, AR - presented a petition stating opposition to the County Landfill locating 12 miles from the West Memphis City Limits. Petition filed in the City Clerk's Office. Cecil Williams, Jr. - 1105 Rich Road - presented a petition with 216 signatures against the change made by the City Council two weeks ago changing the stop signs at the inter section of N. Redding and Bond Street. Discussio . Alderman Morris made a motion, seconded by Alderman Burnett to reverse the step signs at the intersection of N. Redding and Bond stopping the traffic on N. R:dding instead of Bond. Discussion. Alderman Sumpter made a motion, seconded by Alderman Burnett to table this matter until a study of all stop signs in the City can be made. Upon roll call vote, the voting was as follows: AYES: Aldermen: Boals, Jackson, Sumpter, Burnett NAYS: Aldermen; Horton, Morris, Shelton, Brasfield, Cooper The motion FAILED. Lengthy discussion held. Alderman Morris made a motion, seconded by Alderman Brasfield to amend his motion to erect 4-Way Stop Signs for two weeks at the intersection of N. Redding and Bond and after the two weeks, to take down the stop signs on Bond, leaving the stop signs on N. Redd'ng. Discussion. Alderman Morris made a motion, seconded by Alderman Boals, to ex.unge the records of the original motion and the motion to amend. Upon voice vote, the voting was unanimous. Alderman Morris made a motion, seconded by Alderman Burnett that, 4-Way Stop Signs be erected at the intersection of N. Redding .nd Bond for two weeks only, and after two weeks, that the stop signs facing Bond be taken down, leaving the stop signs up on N. Redding. Upon roll call vote, the voting was as follows: AYES: Aldermen: Boals, Horton, Jackson, Morris, Shelton Sumpter, Brasfield, Burnett, Cooper NAYS: Aldermen: None The motion carried. -136- Next on the agenda was the correction or approval of the minutes of the October 2, 1986 City Council meeting. Alderman Cooper made a motion, seconded by Alderman Burnett to accept the minutes as presented. Upon voice vote, the voting was unanimous. OLD BUSINESS First item under Old Business was the second reading of an Ordinance accepting the annexation of certain territory to the City of West Memphis, Arkansas, and making sure a part of the City of West Memphis, Arkansas, and assigning same to wards. City Attorney Smith read the Ordinance for the second time. Alderman Boals made a motion, seconded by Alderman Sumpter to adopt the Ordinance on its second reading. Discussion. Alderman Horton stated he thought this section was in Ward 2 rather than Ward 5 as put in the Ordinance. City Attorney Smith to check into this matter before the third reading. Upon roll call vote, the voting was as follows: AYES: Aldermen: Boals, Horton, Jackson, Morris, Shelton Sumpter, Brasfield, Burnett, Cooper NAYS: Aldermen: None The motion carried. The Ordinance PASSED on its SECOND reading. NEW BUSINESS Alderman Burnett made a motion, seconded by Alderman Cooper to add a Resolution to the agenda concerning the condemnation of delapidated buildings from the Code Enforcement Department. Upon voice vote, the voting was unanimous. City Attorney Smith read the Resolution. Alderman Burnett made a motion, seconded by Alderman Jackson to adopt the Resolution. Upon roll call vote the voting was as follows: AYES: Aldermen: Boals, Horton, Jackson, Morris, Shelton Sumpter, Brasfield, Burnett, Cooper NAYS: Aldermen: None The motion carried. City Clerk assigned the Resolution No. 1071. Copy on file in the City Clerk's Office. PERMISSION REQUESTS First item under Permission Requests was permission to destroy records from the City Attorney's Office. Alderman Morris made a motion, seconded by Alderman Cooper, to grant this permission request. Upon voice vote, the voting was unanimous. (Copy attached) Alderman Morris made a motion, seconded by Alderman Burnett to designate Alderman Joe Brasfield to witness the destruction. Upon voice vote, the voting was unanimous. Mayor Chitman stated the contract with Manes, Castin, Massie, and McGetrick needed to be extended. Mayor Chitman stated the overall estimated cost of the project was to be $50,000 and was reduced to $40,000 with Community Development Agency doing part of the work, but due to the resignation of Michael Hagge, Manes & Associates are to complete the work. Alderman Burnett made a motion, seconded by Alderman Sumpter to extend the contract with Manes & Associates in the amount of $4,500 with the Community Development Agency funds. Upon roll call vote, the voting was as follows: AYES: Aldermen: Boals, Horton, Jackson, Morris, Sumpter, Brasfield Burnett, Cooper NAYS: Aldermen: Shelton The motion carried. -137- Mayor Chitman requested authorization to pay APAC, Inc. for Rainer Road Project Request #2 in the amount of $88,315.47. Alderman Morris made a motion, seconded by Alderman Cooper to grant this authorization. Upon roll call vote, the voting was as follows: AYES: Aldermen: Boals, Horton, Jackson, Morris, Shelton Sumpter, Brasfield, Burnett, Cooper NAYS: Aldermen: None The motion carried. Next, Mayor Chitman showed the award presented to the City of West Memphis received for their Private Public Sector Home Improvement Program from HUD. Mayor Chitman announced that he had appointed Martin Fretty as Director of Community Development Agency retroactive back to September 1, 1986. Alderman Burnett asked what salary Mr. Fretty would be starting at. Mayor Chitman stated $1,000 less that Michael Haggee was making which would be $24,812 per year with $400.00 per month car allowance which equals to $28,812.00 per year. Alderman Burnett stated the City Council allocated funds in the 1986 budget to increase the salary of the Code Enforcement Officer and Mr. George has yet to receive this increase. Mayor Chitman stated the City Council sets the salary's and the number of positions and the Mayor recommends what the salary should be, but this was done in reverse. Lengthy discussion was held. Next Mayor Chitman stated the Auditorium had some old worn-out draperies and requested permission to dispose of them. Alderman Morris made a motion, seconded by Alderman Cooper to donate them to the Sheltered Workshop. Upon voice vote, the voting was unanimous. Cindy Early to notify Mr. Christian of this. COMMITTEE REPORTS L. Alderman Burnett announced there would be a Public Works Committee meeting Tuesday, October 21, 1986 at 5:00 p.m. Alderman Boals stated the Home Builders Association asked the City Council to attend a meeting at City Hall Tuesday, October 21, 1986 at 6:00 p.m. Next on the agenda was Budget Requests. FIRE DEPARTMENT ACCOUNT NO. INCREASE/DECREASE AMOUNT Worker's Comp. Insurance 142-408-10 X $13,150.00 Car Allowance 142-403-00 X $ 400.00 Chemicals 142-523-00 X $ 775.00 State Ins. Turnback 100-320-00 X $11,150.00 Alderman Morris made a motion, seconded by Alderman Burnett to approve the budget change in the Fire Department. Upon roll call vote, the voting was: AYES: Aldermen: Boals, Horton, Jackson, Morris, Shelton Sumpter, Brasfield, Burnett, Cooper NAYS: Aldermen: None The motion carried. SANITATION DEPARTMENT ACCOUNT NO. INCREASE/DECREASE AMOUNT Landfill 311-541-00 X $19,425. 10, Workers Comp 311-408-10 X $ 4,900. Alderman Morris made a motion, seconded by Alderman Burnett to approve the budget change in the Sanitation Department. Upon roll call vote, the voting was: AYES: Aldermen; Boals, Horton, Jackson, Morris, Sumpter, Brasfield, Burnett Cooper NAYS: Aldermen; Shelton The motion carried. Alderman Cooper announced that he would like to have a Police Commission meeting at noon Tuesday if it is convenient with Chief Ralph, at the Police Department to discuss civilian jailers -138- Alderman Horton asked if anything had been done to update the Sanitation Ordinance discussed in the last City Council meeting. City Attorney Smith stated they are in the process of changing the Ordinance and it should be ready for the next City Council meeting. Alderman Burnett stated the dumpsters at Fred's Dollar Store were extremely unsightly. Mr. George to contact the Chairman of the Board of Fred's. Alderman Cooper stated the vacant lot next to 325 S. 17th the street is dropping and recommended the Street Department check into this matter. Alderman Cooper stated that 3305 E. Polk, the Utility Department did some work and broke out the sidewalk and replaced it with sand which is causing problem for the property owner at that address. Alderman Burnett stated he would ask someone from the Utility Department to attend the Public Works Committee meeting Tuesday, to discuss this and other problems. Alderman Shelton made a motion, seconded by Alderman Morris to adjourn. Upon roll call vote, the voting was: AYES: Aldermen: Boals, Horton, Jackson, Morris, Shelton Sumpter, Brasfield, Burnett, Cooper NAYS: Aldermen: None The motion carried. The meeting adjourned at 3:15 p.m. PASSED and APPROVED this 4 day of AVt/3/..„--40", , 1986. 441114MAØE40i .1017 6 ITMAN ATTEST: / 411111.111111"r// CITY CLER D' ' ',•f RECORDS DISPOSAL FORM .Approval is hereby requested for the destruction of the following records . It is understood that the items listed describes completely documents tha have served their usefulness to the City of West Memphis and that said de.- truction is in compliance with applicable state statutes . Document Document Date of Title Type and Date Number (s) Document of Destruction AECC Trust Indenture Amendment ase 400 Chemical -Lease Reflex Ind. Trust Indenture Lease Guaranty Agreement Forbes Steel Trust Indenture Lease Burcbminster of Cal. Bankruptcy Proceedings Three Rivers Plywood Guaranty Agreement Trust Indenture Pidgeon Thomas - Bankruptcy Langston Bag Trust Indenture I^^se Agreement C { sspondence and Contract •+•• c Coop with West Memphis, Arkansas, pertaining to Lease Agreement•of•Independence Coal-Fired Lease, Independence Plant, Arkansas Requested . • : -. . mlith, Cit r. '7000F Date lO-16-86 14$197410 Approv=d by : �� (M. • .r/City Council) )estruction Witness : Date (Alderman) RECORDS DISPOSAL FORM .Approval is hereby requested for the destruction of the following records . It is understood that the items listed describes completely documents that have served their usefulness to the City of West Memphis and that said des- truction is in compliance with applicable state statutes . Document * Document Date of Type and Date Title Number (s) Document of Destruction Files Michael Chatt Catherine Gaines Clara Corinne King Dwight Lilly Leon LeFlore Luther Gerald Parks, Jr. Comprehensive Plan-Out-Dated Depositions - Cody Comprehensive Plan • ftlf, Requested by: . Smith, City toy ey Date Approved by Date / ( :47or/Ci- y Council) Destruction Witness : Date (Alderman) RECORDS DISPOSAL FORM •Approval is hereby requested for the destruction of the following records . It is understood that the items listed describes completely documents that have served their usefulness to the City of West Memphis and that said des- truction is in compliance with applicable state statutes . Document ' Document Date of Type and Date Title Number (s) Document of Destruction AECC Trust Indenture Amendment Lease CPS Chemical -Lease Reflex Ind. Trust Indenture Lease Guaranty Agreement Forbes Steel Trust Indenture Lease Burchminster of Cal. Bankruptcy Proceedings Three Rivers Plywood Guaranty Agreement Trust Indenture Pidgeon Thomas - Bankruptcy Langston Bag Trust Indenture Lease Agreement correspondence and Contract AAEC Coop with West Memphis, Arkansas, pertaining to Lease Agreement of Independence Coal-Fired Lease, Independence Plant, Arkansas Requested by: Robert Smith, City Attorney Date 10-16-86 Approved by : Date (Mayor/City Council) Destruction Witness : Date (Alderman) RECORDS DISPOSAL FORM pproval is hereby requested for the destruction of the following records . t is understood that the items listed describes completely documents that ave served their usefulness to the City of West Memphis and that said des- ruction is in compliance with applicable state statutes . Document • Document Date of Type and Date Title Number (s) Document of Destruction ilea Aichael Chatt Catherine Gaines Clara Corinne King Dwight Lilly Leon LeFlore Luther Gerald Parks, Jr. Comprehensive Plan-Out-Dated ,voivi Depositions - Cody Comprehensive. Plan equested by : Robert Smith, City Attorney Date 10-7F,-AA pproved by : Date (Mayor/City Council) estruction Witness: Date (Alderman)