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December 4, 2014 1 MINUTES WEST MEMPHIS CITY COUNCIL DECEMBER 4, 2014 A regular meeting of the West Memphis City Council was held on Thursday, December 4, 2014 at 1:30 p.m. in the City Council Chambers at City Hall, 205 S. Redding, West Memphis, Arkansas. Invocation was given by Alderman Herman Coleman. Mayor Johnson called the meeting to order at 1:30 p.m. Phillip Para, City Clerk, called the roll. Those present were: Mayor William H. Johnson, City Attorney David Peeples, City Treasurer Frank Martin and Councilors, Willis Mondy, James Holt, Taz Tyrone, Melanie Hutchinson, Lorraine Robinson, Tracy Catt, James Pulliaum, Ramona Taylor, Herman Coleman, and Marco McClendon. Quorum being present, Mayor Johnson proceeded with the meeting. BID OPENINGS Bids for Public Works Department—2015 Material Supplies were opened at 1:00 p.m. and copies of the bid sheets were given to the City Council. Councilor Pulliaum made a motion, seconded by Councilor Taylor to accept the bids and refer to the Public Works Committee for final disposition. Upon voice vote, the voting was unanimous. MINUTES Councilor Catt moved, seconded by Councilor Taylor to dispense with the reading of the minutes of November 20, 2014 and a Special Called Meeting of November 26, 2014 and approve them as submitted. Upon voice vote, the voting was unanimous to approve. OLD BUSINESS 3rd READING AN ORDINANCE TO AMEND SECTION 6.72.010 OF THE WEST MEMPHIS MUNICIPAL CODE TO PROHIBIT EXCESSIVE NOISE FROM THE MANIFOLD OR EXHAUST SYSTEMS OF MOTOR VEHICLES IN THE CITY OF WEST MEMPHIS,ARKANSAS, AND FOR OTHER PURPOSES Councilor Pulliaum made a motion, seconded by Councilor Taylor to table the Ordinance indefinitely and replace it with a new ordinance. Upon voice vote, the voting was unanimous. Councilor Pulliaum made a motion, seconded by Councilor Tyrone to replace the Ordinance that was tabled indefinitely with Ordinance 0-3. Upon voice vote, the voting was unanimous to approve. 0-3 AN ORDINANCE TO AMEND SECTION 6.72.010 OF THE WEST MEMPHIS MUNICIPAL CODE TO PROHIBIT EXCESSIVE NOISE FROM THE MANIFOLD OR EXHAUST SYSTEMS OF MOTOR VEHICLES IN THE CITY OF WEST MEMPHIS AND TO REGULATE THE DATES AND TIMES OF MOTOR VEHICLE RACING AT CAR RACE TRACKS IN THE CITY OF WEST MEMPHIS, ARKANSAS, AND FOR OTHER PURPOSES Councilman Pulliaum made a motion, seconded by Councilor Taylor to suspend the rules and read the title only of R-1, 0-1, 0-2 and 0-3 (added). Upon voice vote, the voting was unanimous to approve. City Attorney Peeples read the title of 0-3. Councilman Mondy made a motion, seconded by Councilman Coleman to suspend the rules and read the Ordinance for the SECOND TIME. Voice vote was taken and all voted yes with the exception of Councilor Tyrone. The motion carried. City Attorney Peeples read the Ordinance for the SECOND time. A meeting with the City Council was scheduled for noon Monday, December 8th at City Hall to discuss the issue of the race track operating hours. The meeting is open to the Public. NEW BUSINESS R-1 A RESOLUTION APPROVING AN AMENDMENT TO THE 2014 BUDGET FOR THE CITY OF WEST MEMPHIS, ARKANSAS, AND FOR OTHER PURPOSES Mayor Johnson asked that his name be excluded from the Resolution to receive a $1000.00 bonus. Several of the City Council asked to be excluded also. Councilor Taylor made a motion, seconded by Councilor Mondy to exclude Mayor Johnson, Alderman Tyrone, Alderwoman Taylor and Alderman Catt from the Resolution. Upon voice vote, the voting was unanimous. City Attorney Peeples read the Resolution. Councilor Mondy made a motion, seconded by Councilor Coleman to approve the Resolution as amended. A roll call vote was taken but two Aldermen said they thought they were voting for the exclusions so Mayor Johnson asked for another roll call vote. There was additional discussion on what they were voting for again, so before Mayor Johnson announced the results of the vote taken, he asked for a roll call vote to approve the Resolution as amended. The final roll call was as follows: AYES: Mondy, Hutchinson, Robinson, Coleman, and McClendon NOES: Holt, Tyrone, Catt, Pulliaum, and Taylor. Mayor Johnson announced the vote was tied so the Resolution FAILED. 0-1 AN ORDINANCE GRANTING A SPECIAL USE PERMIT FOR THE PROPERTY LOCATED AT 500 WEST BROADWAY, ALLOWING A CLIMATE CONTROLLED STORAGE FACILITY IN A C-1, COMMERCIAL DISTRICT City Attorney Peeples read the Ordinance for the FIRST time. 2 0-2 AN ORDINANCE TO AMEND AND CORRECT CHAPTER 2.45 OF THE WEST MEMPHIS MUNICIPAL CODE REGARDING THE POSITIONS OF CITY CLERK AND CITY TREASURE, AND FOR OTHER PURPOSES City Attorney Peeples said there was a blank in the Ordinance setting the salary of the City Clerk and Treasurer. Councilor Catt said the salary has not gone before the Budget Committee but it will be discussed before the next City Council meeting. The recommendation is for the City Clerk and City Treasurer salary to be changed to what the City Council makes which is$9,600.00 a year. City Attorney Peeples read the Ordinance as presented for the FIRST time. PERMISSION REQUESTS COMMITTEE REPORTS Public Works Committee-Councilor Robinson reported they approved the advertisement for the Southeast Area Drainage Project. The recycle amount for November was 10,840 lbs. The street overlay has started and should be completed in the next few weeks. Fire Commission-Councilor Catt said the Fire Commission approved to reallocate funds in the Fire Department budget that were allocated this year for an ambulance. They would like those funds to be reallocated to pay the 10% matching funds for a$306,500 grant for radios. Councilor Taylor made a motion, seconded by Councilor Tyrone to approve the allocation of$30,650 for the 10% match for the radio grant. Upon voice vote, the voting was unanimous. Mayor Johnson said the Fire Department is in desperate need of a new ambulance and it will be put in the 2015 budget. Pulliaum reported that the RUOK Program is up and running and anyone that has a senior citizen that is disadvantaged and needs to be called and checked on can be added to the call list by giving the phone number of the person that needs checking on to the Fire Department at 732-7570. Councilor Catt reported the Budget Work Sessions will begin next week Monday-Thursday from 5:00-7:00. Councilor Robinson made a motion, seconded by Councilor McClendon to add an item to the agenda for the NAACP to receive a key to the Roberta Jackson Community Center. Upon voice vote, the voting was unanimous. Councilor Robinson made a motion, seconded by Councilor McClendon to approve that Ms. Ruby Johnson be approved for a key to the Roberta Jackson Community Center to be used for the NAACP meetings. Upon voice vote, the voting was unanimous with the exception of Councilor Catt. The motion carried. Having no further business to come before the City Council, Councilor Coleman moved, second by Councilor Pulliaum to adjourn. Upon voice vote, the voting was unanimous. The meeting adjourned at 1:55 p.m. PASSED and APPROVED this 18th day of December, 2014. WILLIAM H. JOHNS• MAYOR ATTEST: -41.1111101-'- PHI - • -ARA, CITY CLERK Minutes prepared by Cindy Greenwood, Sr. Deputy City Clerk BID TABULATION SHEET FOR 2015 MATERIAL SUPPLY CONTRACTS BID DATE: 12/4/2014 CRUSHED LIMESTONE GRAVEL: 1 APAC-TENNESSEE, INC. $ I ton 2 FULLEN DOCK AND WAREHOUSE $ (" ton 3 RAZORBACK CONCRETE COMPANY $ Z ton 4 $ ton ASPHALT: ' 0) r•; 1 APAC-TENNESSEE, INC. $ , ton 2 LEHMAN-ROBERTS COMPANY $ ton 3 $ ton 4 $ ton CONCRETE: H2 1 RAZORBACK CONCRETE COMPANY Standard Mix $ cubic,yard High-Early Mix $ -- cubic yard 2 Standard Mix $ cubic yard High-Early Mix $ cubic yard 3 Standard Mix $ cubic yard High-Early Mix $ cubic yard 4 Standard Mix $ cubic yard High-Early Mix $ cubic yard