February 5, 2015 1
MINUTES
WEST MEMPHIS CITY COUNCIL
FEBRUARY 5, 2015
A regular meeting of the West Memphis City Council was held on Thursday, February 5, 2015 at 1:30 p.m. in the
City Council Chambers at City Hall, 205 S. Redding, West Memphis, Arkansas.
Invocation was given by Michelle Morris, Associate Pastor of the First United Methodist Church. Mayor Johnson
called the meeting to order at 1:30 p.m. Phillip Para, City Clerk, called the roll. Those present were: Mayor
William H. Johnson, City Attorney David Peep/es, and Councilors, Taz Tyrone Melanie Hutchinson, Lorraine
Robinson, Tracy Catt, James Pulliaum, Ramona Taylor, Helen Harris, and Marco McClendon. Absent was: City
Treasurer Frank Martin and Councilor's James Holt and Willis Mondy. Quorum being present, Mayor Johnson
proceeded with the meeting.
BID OPENINGS
Bids for 2015 Grass Cutting at Airport, Mid-America Industrial Park (grass/lawn care), Municipal Properties, and
Grass Spraying at Municipal Properties were opened at 1:00 and copies of the bid tabulations were given to the
City Council. Councilor Taylor made a motion, seconded by Councilor Robinson to accept the bids and refer
them all to Administration for final disposition. Upon voice vote, the voting was unanimous. (See copies attached)
BLACK HISTORY MONTH PRESENTATION
Mayor Johnson turned the floor over to Councilor Lorraine Robinson. After a brief explanation of the history of
Black History Month, Councilor Robinson presented Certificates of Appreciation to motorcycle clubs for all of their
community involvement. The following clubs were recognized: Black-Out Riders, West Memphis Rough Riders,
Real Deal Riders, and A State Riders. Mayor Johnson thanked them all for all they do in the community and said
they give motorcycle clubs a good name. Refreshments were served after the meeting.
MINUTES
Councilor Catt moved, seconded by Councilor Pulliaum to dispense with the reading of the minutes of
January 22, 2015 and approve them as submitted. Upon voice vote, the voting was unanimous to approve.
OLD BUSINESS
3`d READING AN ORDINANCE TO WAIVE COMPETITIVE BIDDING ON PROFESSIONAL ACCOUNTING
L SERVICES, AND FOR OTHER PURPOSES
Councilor Pulliaum made a motion, seconded by Councilor Taylor to TABLE the Ordinance until the next meeting.
Upon voice vote, the voting was unanimous.
2"d READING AN ORDINANCE TO WAIVE COMPETITIVE BIDDING FOR ECONOMIC DEVELOPMENT
SERVICES, APPROVING A CONTRACT BETWEEN THE CITY OF WEST MEMPHIS AND THE WEST
MEMPHIS CHAMBER OF COMMERCE, AND FOR OTHER PURPOSES
City Attorney Peeples read the Ordinance for the SECOND time. Councilor McClendon made a motion,
seconded by Councilor Taylor to suspend the rules and place the ordinance on the third reading. Upon voice
vote, the voting was unanimous. City Attorney Peeples read the Ordinance for the third and final time. Councilor
Pulliaum made a motion, seconded by Councilor Taylor to approve the Ordinance. Upon voice vote, the voting
was unanimous. The Ordinance was adopted and assigned No. 2364.
3rd READING AN ORDINANCE WAIVING COMPETITIVE BIDDING FOR THE PURCHASE OF MOTOR
FUEL,AND FOR OTHER PURPOSES
City Attorney Peeples read the Ordinance for the THIRD and FINAL time. Councilor Pulliaum made a motion,
seconded by Councilor McClendon to approve the Ordinance. Upon voice vote, the voting was unanimous. The
Ordinance was adopted and assigned No. 2365.
3rd READING AN ORDINANCE WAIVING COMPETITIVE BIDDING FOR AERIAL SPRAYING, GROUND
SPRAYING AND OTHER MOSQUITO CONTROL EFFORTS, AND FOR OTHER PURPOSES
City Attorney Peeples read the Ordinance for the THIRD and FINAL time. Councilor Pulliaum made a motion,
seconded by Councilor Harris to approve the Ordinance. Upon voice vote, the voting was unanimous. The
Ordinance was adopted and assigned No. 2366.
3rd READING AN ORDINANCE WAIVING COMPETITIVE BIDDING FOR THE PROFESSIONAL
CONSULTING SERVICES IN REGULATORY AND OTHER MATTERS TO BE PROVIDED BY A J ROWE AND
ASSOCIATES, INC., AND FOR OTHER PURPOSES
City Attorney Peeples read the Ordinance for the THIRD and FINAL time. Councilor Pulliaum made a motion,
seconded by Councilor Taylor to approve the Ordinance. Upon voice vote, the voting was unanimous. The
Ordinance was adopted and assigned No. 2367.
2
3rd READING AN ORDINANCE WAIVING COMPETITIVE BIDDING FOR THE PROFESSIONAL
CONSULTING SERVICES IN REGULATORY AND OTHER MATTERS PROVIDED BY DAVID WILSON, AND
FOR OTHER PURPOSES
City Attorney Peeples read the Ordinance for the THIRD and FINAL time. Councilor Pulliaum made a motion,
seconded by Councilor Taylor to approve the Ordinance. Upon voice vote, the voting was unanimous, The
Ordinance was adopted and assigned No. 2368.
3rd READING AN ORDINANCE WAIVING COMPETITIVE BIDDING FOR CONSULTING SERVICES FOR
THE CITY OF WEST MEMPHIS AND WEST MEMPHIS ECONOMIC DEVELOPMENT TO BE PROVIDED BY
GASKILL STRATEGIES, LLC,AND FOR OTHER PURPOSES
City Attorney Peeples read the Ordinance for the THIRD and FINAL time. Councilor Pulliaum made a motion,
seconded by Councilor Taylor to approve the Ordinance. Upon voice vote, the voting was unanimous. The
Ordinance was adopted and assigned No. 2369.
3rd READING AN ORDINANCE WAIVING COMPETITIVE BIDDING FOR CONSULTING SERVICES AND
ADVERTISING AND PROMOTION FOR THE CITY OF WEST MEMPHIS AND THE WEST MEMPHIS
ADVERTISING AND PROMOTION COMMISSION TO BE TO BE PROVIDED BY RED DELUXE, LLC,AND
FOR OTHER PURPOSES
City Attorney Peeples read the Ordinance for the THIRD and FINAL time. Councilor Pulliaum made a motion,
seconded by Councilor Taylor to approve the Ordinance. Upon voice vote, the voting was unanimous. The
Ordinance was adopted and assigned No. 2370.
NEW BUSINESS
Councilor Pulliaum made a motion, seconded by Councilor Taylor to suspend the rules and read the title only of
R-1. Upon voice vote, the voting was unanimous.
R-1 A RESOLUTION TO ADOPT GREENPRINT 2015/2040, ALSO KNOWN AS THE MID-SOUTH
REGIONAL GREENPRINT AND SUSTAINABILITY PLAN, A TRI-STATE PLANNING INITIATIVE FUNDED BY
A GRANT AWARD FROM THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
City Attorney Peeples read the Resolution. Councilor Pulliaum made a motion, seconded by Councilor Taylor to
approve the Resolution. Mr. John Zeanah, the Administrator for the Memphis and Shelby County Office of
Sustainability explained the Mid-South Regional Greenprint was completed in November and now they are asking
each community to adopt the plan. He said this plan will provide a planning foundation for government
organizations applying for federal grants. Upon voice vote, the voting was unanimous. The Resolution was
adopted and assigned No. 2070.
aj
PERMISSION REQUESTS
Councilor Taylor made a motion, seconded by Councilor Catt to give the Finance Department permission to
destroy 2009 financial records with Councilor Harris to witness the destruction. Upon voice vote, the voting was
unanimous.
COMMITTEE REPORTS
Public Works Committee—Councilor Taylor reported some of the highlights of their meeting were: they
approved the contract for Southeast Area Drainage, the new front end loader approved at the last City Council
meeting has been ordered and should be delivered in approximately 3 weeks, and gave permission to order new
dumpsters and roll carts for the Sanitation Department. The recycling totals for January were 11,680 pounds.
There is now an e-waste trailer parked at City Hall. Anyone needing assistance or has any questions can call
Public Works Department at 870-732-7671. Public Hearings were held for the CDBG money and$90,000.00 was
designated for the continuation of the Southeast Area Drainage Improvements. Construction on the adaptive field
at Tilden Rodgers Park is set for February15th. Code Enforcement is working on getting inmates to help work on
area ditches when the weather permits. They also reported they now have new citation books specifically geared
toward code violations.
Councilor Harris announced she had tickets for the Sweetheart Kheka Sparks Scholarship Ball at$25.00 each.
Having no further business to come before the City Council, Councilor Robinson made a motion, seconded by
Councilor Harris to adjourn. Upon voice vote, the voting was unanimous. The meeting adjourned at 2:00.
PASSED and APPROVED this 19 day of February, 2015.
WILLIAM H. JOHNSON, OR
ATTEST:
PARA, CITY CLERK
Minutes prepared by Cindy Greenwood, Sr. Deputy City Clerk
.,.....•
CITY Of WEST MEMPIIIc
205 S.Redding•P.O.Box 1728•West Memphis,Arkansas 72303-1728•(870)732-7500
FEBRUARY 5 ,2015
BID TABULAITION SHEET
CITY OF WEST MEMPHIS
MUNICIPAL GRASS SPRAYING
BIDDER BID PRICE
T.C. Lawn Caze $ I a 15 0 I --
Pro-Trf Management $ of 3 15` 0
Tremendous $ N U ( i l�
Herbi- Systems $ N U SOD
D
Tru- Green Landscape $ No t3 I D
An Equal Opportunity Employer
.....
CITY Of WE& MEMPKIcS
205 S.Redding•P.O.Box 1728•West Memphis,Arkansas 72303-1728 • (870)732-7500
BID TABULATION SHEET
FEBRUARY 5,2015
MUNICIPAL PROPERTIES
GRASS CUTTING (8) LOCATIONS
BIDDER BIDDER AMOUNT
�� 00
PRO TURF MANAGEMENT $ o(D s B 3'4
00
T.C. LAWN CARE $ a 39(n 0
R& R LAWN CARE $ NO B I D
GRAFTON HOMES & GARDEN $ c)3,oR I0
TRU GREEN LANDSCAPE $ O ID
TREEMENDOUS LANDSCAPE $ U BI D
An Equal Opportunity Employer
uA�� •
CITY Of WEST MEMPIII6
205 S.Redding•P.O.Box 1728•West Memphis,Arkansas 72303-1728 •(870)732-7500
O'NEAL CUT GRASS $ AJC
MID SOUTH RIGH OF WAY CONT. $ NO IBI n
JAY SHANNON LANDSCAPE WORK $ 9 4 1 L tp
C & KLAWNCARE $ NU E311�
VINCENT LAWN SERVICE $ U ID
An Equal Opportunity Employer
a°! M••r
CITY OF WEST MEMIKI6
205 S. Redding • P.O. Box 1728 • West Memphis, Arkansas 72303-1728 • (870) 732-7500
BID TABULATION SHEET
FEBRUARY 5,2015
West Memphis Municipal Airport
Grass Cutting
BIDDER BIDDER AMOUNT
3 % -Pin isft ZZ,ZOO
r rOr n ro n
PRO T
URF MANAGEMENT $
-Pinisle al 180 0
T.C. LAWN CARE $ 3L094 ,-- rtth )5 2q Lte
U
R& R LAWN CARE $ NO B I D
GRAFTON HOMES & GARDEN $ NI 0 P ID
TRU GREEN LANDSCAPE $ No 'ii)
TREEMENDOUS LANDSCAPE $ N�
An Equal Opportunity Employer
tl
•
G•Wear,N•M
01IIr1{Ir�S
CITY OF WEST MEMPHIS
205 S. Redding • P.O. Box 1728 • West Memphis, Arkansas 72303-1728 • (870) 732-7500
O'NEAL CUT GRASS $ 'Jo BID
MID SOUTH RIGH OF WAY CONT.
--nn(61- 6g92'u
00
JAY SHANNON LANDSCAPE WORK $ Z ri C)CO oo ro-tJ h g2 )U
C & K LAWN CARE $ No
g i
D
• VINCENT LAWN SERVICE $ NO ID
SID
L & T Wilson Enterprise $ No
An Equal Opportunity Employer
.....•
CITY Of WE& MEMPKI6
205 S.Redding•P.O.Box 1728•West Memphis,Arkansas 72303-1728 •(870)732-7500
BID TABULATION SHEET
February 5,2015
MID-AMERICA INDUSTRIAL PARK GRASS CUTTING
AND MAINTENANCE OF TREES AND BEDS
BIDDER BID PRICE
T.C. Lawn care80
$ ' `t J Per cut(14)
$ 3 40 2 zS Maintenance
$ wl a 15 s Bid for the year
Pro-Turf Management $ 1
I qC3 ri
00Per cut(14)
$ Lj 2 5(0° Maintenance
$ 32)U4 Bid for the year
O'Neal Cut Grass $ 140 S(.D Per cut(14)
$ Maintenance
$ Bid for the year
An Equal Opportunity Employer
Treemendous Landscape $ e)(ID Per cut(14)
& Garden Center $ Maintenance
$ Bid for the Year
395°`-2-Per Grafton Homes and Garden $ 1cut(14)
$ 554j I 3
3'1Glaintenance
13
$ 2111111:i Bid for the year
Tru-Green Landscape $ NO BID Per cut(14)
$ Maintenance
$ Bid for the year
Mid-South Right of Way $ 81() Per Cut(14)
$ Maintenance
$ Bid for the year
Jay Shannon Landscape Work $ a 3e52Per cut(14)
$ 95119-c--) Maintenance
I ` p n00
$ 4 0 6,1 Bid for the year
C & K Lawn care $ jj 6 ND Per cut(14)
$ Maintenance
$ Bid for the year
Vincent Lawn Service $ k}( e(I) Per cut(14)
$ Maintenance
$ Bid for the year
$ Per Cut(14)
$ Maintenance
$ Bid for the year