1936ORDINANCE NO. 19 3 ~
t
AN ORDINANCE WAIVING COMPETITIVE BIDDING FOR THE REPAIR OF
WATER WELL #5, DECLARING AN EMERGENCY, AND FOR OTHER PURPOSES
WHEREAS, Arkansas Code Annotated Section 14-58-303 allows waiving of
competitive bidding in exceptional situations where such procedure is deemed not
feasible or practical; and
WHEREAS, the Water Department operates five water wells for the City of West
Memphis, and
WHEREAS, the Water Department has annual maintenance performed on each
well by Layne Christensen Company; and
WHEREAS, Layne Christensen Company is the only company in the area capable
of doing this maintenance work and has done this work for the Water Department for
many years and is very familiar with all the water wells; and
WHEREAS, once the maintenance workover began on well #5, more work was
required than was expected, and with the summer months approaching, and with the need
for a reliable and dependable water supply, the work proceeded in a timely fashion,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCII, OF THE
CITY OF WEST MEMPHIS, ARKANSAS
1. That competitive bidding be waived for the repair of water well #5 and that the
invoice from Layne Christensen Company for $17,883.46 be paid. Competitive bidding
being waived because the work has already been completed by a qualified contractor and
because water well #5 was needed in service to provide sufficient water supply for the
City of West Memphis as the demand for water increased as summer weather arrived.
2. EMERGENCY CLAUSE. It having been found and determined by the City
Council of the City of West Memphis, Arkansas, that there is an urgent and immediate
need by the City of West Memphis to pay this invoice for work that has already been
completed, that this work was contracted out in good faith by the Water Department to
correct an urgent need to efftciently and effectively manage the City's water supply, and
their work was performed in an expeditious manner by a qualified contractor on credit
with the expectation of being reimbursed for the work, and this ordinance being
necessary for the preservation of the public health, safety, and welfare of the citizens of
West Memphis, Arkansas, by ensuring future water needs can be met by reliable
contractors shall be in full force and effect from and after the date of its passage and
approval.
PASSED AND APPROVED this ~ 5T day of ~"u N t'. , 2000.
WILLIAM H.H. JOHNS ,Mayor
ATTEST:
PHILL ,City Clerk
SPONSORED BY:
~~'~~~/
CITY CLc~i{CS OFFICE
DATE 5- 30- ~ ~ ~ ! = 3 O ~!~
FROM 13.Ouxn~/y
;. ,
Layne Chy-istensen Company
LAYNE-ARKANSAS DIVISION
Remit to: P.O. Box 91090, Chicago, IL 60693
2015 SOUTH MAIN STRSST P. O. BOX 948 STUTTGART, AR 72160 (870)673-1591 PAX: (870)673-2990
INVOICE
- -- -
10936744 Page: 1 0 3
SOLD TO:
DATE: 03/16/2000
WEST MEMPHIS UTILITIES
604 E. COOPER PO #
P. O. BOX 1868
~ WEST MEMPHIS,. AR 72301- OUR ORDER NO.: 937335
TERMS: Net 30
days ( 1.5% interest per month charged CLIENT NO.:
from 30 days after date 10930336
of invoice )
QUANTITY DESCRIPTION AMOUNT TOTAL
- REPAIR PUMP NO. 88367 -
1 * Disassemble, inspect & assemble 4 stage 652.50 ~ 652.50
12" THC pump bowl
4 * Bowl bushings
f 20.14 I 80.56
,
2 * Bowl bushings 49.26 I 98.52
1 * Machine 4 bronze wear rings 216.63 ~ 216.63
1 * Build up & turn 2 impellers 285.76 ~ 285.76
1 * Turn 4 impeller skirts 191.00 ~ 191.C0
1 * Machine new SST impeller shaft 921.43 ( 921.43
2 * Bowl seals 22.43 ~ 44.86
1 * Sandblast, disassemble, inspect & 940.19 ~ 940.19
assemble 140' of 10" x 2-1/2" x 1-1/2"
column, oil line & shaft
1 * Reface 16 ends of 2-1/2" oil line 200.00 ~ 200.00
2 * Pieces of 1-1/2" x 2-1/2" x 20' oil line 519.00 ~ 1,038.00
& shaft complete
8 * Shaft couplings 37.70 ~ 301.60
20 * Shaft boxes 56.55 ~ 1,131.00
4 * Pieces of 1-1/2" x 20' TBE shaft 212.00 I 848.00
Payment is due within 30 days after the date of this invoice. Layne Christensen Company will institute a late payment
charge at a rate of 18$ per annum (unless a lower rate is required under applicable law, in which case the lower rate
shall apply) for all payments not made on or before the due date. It is the policy of Layne Christensen to preserve all
lien and payment bond rights where available. All notifications are sent strictly for this purpose.
-OOORI- Thank you for your business Original
Layne Christensen is an Equal Opportunity Employer (Continued)
:,
Layne Christensen Company
LAYNE-ARKANSAS DIVISION
Remit to: P.O. Box 91090, Chicago, IL 60693
2015 SOUTH MAIN STREET P. 0. BOX 948 STOTTGART, AR 72160 (870)673-1591 FAX: (870)673-2990
INVOICE
10936744 Page: 2 of 3
SOLD TO:
DATE: 03/16/2000
WEST MEMPHIS UTILITIES
604 E. COOPER PO #
P. O. BOX 1868
~ WEST MEMPHIS, AR 72301- OUR ORDER NO.: 937335
ERMS
: Net 30
days ( 1.5o interest per month charged CLIENT NO.:
from 30 days after date 10930336
of invoice )
QUANTITY DESCRIPTION AMOUNT TOTAL
- REPAIR PUMP NO. 88367 -
2 * Pieces of 10" x 19' 9-5/8" CC column 763.00 ~ 1,526.00
pipe
I
4 * Pieces of 2-1/2" x 5' Layne oil tube 89.00 ~ 356.00
1 * Weld nipple on 1 piece of column pipe & 175.69 ~ 175.69
thread
1 * Reface 1 end of 10" column pipe 87.23 ~ 87.23
2 * 10" x 2-1/2" Combination couplings 394.00 ~ 788.00
6 * 2-1/2" CC rubber spider bushings 21.15 ~ 126.90
1 * Oil, paint, varsol, packing, silicone 50.60 ~ 50.60
15 * Bags Quickblast 6.65 ~ 99.75
1 * Check & polish drive shaft 22.75 ~ 22.75
6 * 5/8° x 1-1/2" Cap screws 0.62 ~ 3.72
10 * 3/4" x 3-1/2" Cap screws 1.35 ~ 13.50
1 * Check, clean, paint & face stuffing box 39.75 ~ 39.75
1 * Check, clean & paint pump head 48.50 ~ 48.50
1 * Replace TBG150 tension bearing with "O" 248.00 ~ 248.00
ring
Payment is due within 30 days after the date of this invoice. Layne Christensen Company will institute a late payment
charge at a rate of i8t per annum (unless a lower rate is required under applicable law, in which case the lower rate
shall apply) for all payments not made on or before the due date. It is the policy of Layne Christensen to preserve all
lien and payment bond rights where available. All notifications are sent strictly for this purpose.
-OOORI- Thank you for your business Original
Layne Christensen is an Equal Opportunity Employer (Continued)
Layne Christensen Company
LAYNE-ARKANSAS DIVISION
Remit to: P.O. Box 91090, Chicago, IL 60693
2015 SODT$ MAIN STR88T P. O. BOX 948 STDTTGART, AR 72160 (870)673-1591 FAX: (870)673-2990
INVOICE
10936744 Page: 3 of 3
SOLD TO:
DATE: 03/16/2000
WEST MEMPHIS UTILITIES
604 E. COOPER PO .#
P. O. BOX 1868
WEST MEMPHIS, AR 72301- OUR ORDER NO.: 937335
CLIENT NO.: 10930336
TERMS: Net 30 days ( 1.5e interest per month charged from 30 days after date of invoice )
QUANTITY DESCRIPTION AMOUNT TOTAL
- REPAIR PUMP NO. 88367 -
8 * Tubes permatex 7.60 ~ 60.80
1 * #B Oiler complete 399.85 I 399.85
1 * Airline 72.80 I 72.80
1 * 2" 100# Pressure gauge 10.35 ~ 10.35
1 * 3-1/2" 100# 230' combination gauge 11.95 ~ 11.95
1 * Labor, rig & crew to pull pump by shaft 5,610.00 ~ 5,610.00
& set pump
1 * Expenses of crew
;, 325.01 ~ 325.01
Taxes: 4.63 0 787.51
0.26 g 43.75 Total Amount 17,027.20
0.15 0 25.00 Total Tax 5.04 856.26
~'' * Taxable Amount 17,027.20 Total Invoice 17,883.46
Payment is due within 30 days after the date of this invoice. Layne Christensen Company will institute a late payment
charge at a rate of 18~ per annum (unless a lower rate is required under applicable law, in which case the lower rate
shall apply) for all payments not made on or before the due date. It is the policy of Layne Christensen to preserve all
lien and payment bwid rights where available. All notifications are sent strictly for this purpose.
-OOORI- Thank you for your business Original
Layne Christensen is an Equal Opportunity Employer