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ORDINANCE NO. ~'~*
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AN ORDINANCE ESTABLISHING A PROCEDURE FOR PURCHASING, SALE OR EXCHANGE, OF, ~ ,~,~o``~v~
PROPERTY IN COMPLIANCE WITH ACT NO. 28 OF 1959 (ARKANSAS STATUTES 19-4421 ~~~ ~~~
THROUGH 19-4430); REPEALING ORDINANCE NO. 969; DECLARING AN EMERGENCY AND FOR
OTHER PURPOSES.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WEST MEMPHIS, ARKANSAS:
Section 1. That Ordinance No.969 is hereby repealed.
Section 2. That the Mayor, or the Mayor's duly authorized representative,
shall have exclusive power and responsibility of making purchases of all
supplies, apparatus, equipment and materials for the City of West Memphis,
Arkansas, where the total expenditure therefor is below the sum of five
hundred ($500.00) dollars.
Section 3. That all purchases for the City of West Memphis, Arkansas, of
supplies, apparatus, equipment where the expenditure therefor is in excess
of five hundred ($500.00) dollars but less than two thousand ($2,000.00)
dollars shall be made by the Mayor, or the Mayor's duly authorized represen-
tative, after the securing of quotation bids thereof. Provided, however,
purchases of less than two thousand ($2,000.00) dollars at State bid prices
F
~ shall be exempt from the provisions of this Ordinance.
Section 4. That where the amount of expenditure for any purchase or contract
exceeds the sum of two thousand ($2,000.00) dollars, the Mayor, or the
Mayor's duly authorized representative, shall invite competitive bids thereon
by legal advertisement in any local newspaper. Bids received pursuant to
said advertisement shall be opened and read in a City Cour,.cil meeting by the
Mayor or the Mayor's duly authorized representative. The bids shall be
referred to the Mayor, and any committee appointed by the Mayor or City Council,
for their review and disposition. The contract shall be awarded to the lowest
responsible bidder; provided the Mayor, and any committee designated to review
bids, may reject any and all bids received.
Section 5. That the Mayor, or the Mayor's duly authorized representative, may
approve for payment out of any funds previously appropriated for that purpose,
1 or disapprove any bill, debts or liabilities asserted as claims against the
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~~"' City, when funds on hand are adequate to pay such bills, debts or liabilities,
where the total expenditure therefor is below the sum of thirty thousand
($30,000.00) dollars. Provided, however, the Mayor's approval of expenditures
for bond payments and for the purchase of electric power shall not be restric-
ted to the above limitation. The payment or disapproval of any bills, debts
or liabilities not covered by a previous appropriation and those that exceed the
above limitation shall require confirmation of the City Council.
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Section 6. That the Mayor, or the Mayor's duly authorized representative,
may sell car exchange any municipal supplies, materials or equipment without
competitive bidding if such supplies, materials or equipment have a value of
less than two thousand ($2,000.00) dollars. That no supplies, materials or
equipment shall be sold without receiving competitive bids therefor if the
value thereof exceeds the sum of two thousand ($2,000.00) dollars; provided,
however, if the Maror shall certify in writing to the governing body that,
in the Mayor's opinion, the fair market value of such item or lot (to be
disposed of in one unit) is less than two thousand ($2,000.00) dollars,
the same way be sold by the Mayor without competitive bidding.
Section 7. All Ordinance or parts of Ordinances in conflict herewith are
hereby repealed.
Section 8. Whereas, State laws of the State of Arkansas require the
establishment of a procedure for municipal purchases under two thousand
($2,000.00) dollars and this Ordinance being necessary for the immediate
protection of the public peace, health and safety, an emergency is hereby
declared to exist and this Ordinace shall be in full force and effect from
and after its passage and approval.
PASSED AND APPROVED this
ATTEST:
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