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March 19, 2015 MINUTES WEST MEMPHIS CITY COUNCIL March 19, 2015 A regular meeting of the West Memphis City Council was held on Thursday, March 19th, 2015 at 1:30 p.m. in the City Council Chambers at City Hall, 205 S. Redding, West Memphis, Arkansas. Invocation was given by John Rech. Mayor Johnson called the meeting to order at 1:35p.m. Phillip Para, City Clerk, called the roll. Those present were: Mayor William H. Johnson, City Attorney David Peeples, City Treasurer Frank Martin and Councilors, Tracy Catt, James Pulliaum, Ramona Taylor, Helen Harris, Willis Mondy and Lorraine Robinson. Those absent were Councilors Marco McClendon, James Holt, Taz Tyrone and Melanie Hutchinson. Quorum being present, Mayor Johnson proceeded with the meeting. BID OPENINGS Bids for Community Development-Demolition and Planning & Development-Demolition were opened at 1:00pm and copies of the bid tabulations were given to the City Council. Councilor Pulliaum made a motion, seconded by Councilor Taylor to accept bids and refer them to Community Development and Planning & Development for final disposition. Upon voice vote, voting was unanimous. (See copies attached) MINUTES Councilor Catt moved, seconded by Councilor Pulliaum to dispense with the reading of the minutes of March 5, 2015 City Council meeting and approve them as submitted. Upon voice vote, the voting was unanimous to approve. OLD BUSINESS 2"d Reading AN ORDINANCE APPROVING THE HIRING OF ADAM STANDRIDGE DBA QUALITY ELECTRIC FOR ELECTRICAL WORK FOR THE CITY OF WEST MEMPHIS AND FOR OTHER PURPOSES. City Attorney Peeples read the Ordinance for the SECOND time. 2nd Reading AN ORDINANCE TO AMEND THE PERSONNEL MANUAL OF THE CITY OF WEST MEMPHIS, ARKANSAS REGARDING WORKER'S COMPENSATION, FAMILY MEDICAL LEAVE, AND PERSONAL LEAVE BENEFITS FOR CITY EMPLOYEES AND FOR OTHER PURPOSES. City Attorney Peeples read the Ordinance for the SECOND time. NEW BUSINESS Councilor Pulliaum made a motion, seconded by Councilor Taylor to suspend the rules and read R-1 and 0-1 by title only. Upon voice vote, the voting was unanimous. R-1 A RESOLUTION OF INTENT TO ISSUE INDUSTRIAL REVENUE BONDS City Attorney Peeples read the Resolution. Councilor Robinson made a motion, seconded by Councilor Taylor to approve the Resolution. Upon voice vote, voting was unanimous to approve. The Resolution was adopted and assigned number 2076. 0-1 AN ORDINANCE DESIGNATING THE OFFICE OF THE DISTRICT COURT CLERK FOR THE CRITTENDEN COUNTY DISTRICT COURT,WEST MEMPHIS DIVISION,AS PRIMARILY RESPONSIBLE FOR THE COLLECTION OF FINES ASSESSED IN THE CRITTENDEN COUNTY DISTRICT COURT,WEST MEMPHIS DIVISION. City Attorney Peeples read the Ordinance for the FIRST Time. COMMITTEE REPORTS Airport Committee: Councilor Robinson reported City Attorney Peeples reviewed Amendment#9 to the Agreement for professional Engineering Services provided by ETI Corporation. The Airport Commission is very pleased with ETI's performance and unanimously approved a 3-year extension. Airport Manager, Lynda Avery, presented the 90/10 grant request for purchase of a Lektro tug to the State Aeronautics Commission last week. The request was approved and equipment ordered. Airport Engineer, Stacey Morris, is working on the Scope of Work and associated cost estimates for the planned FY-2016 Master Plan Update. Construction is anticipated to resume on the North Apron Rehab Project within the next month if weather conditions are favorable for sealcoating. Fire Committee: Councilor Catt reported that paperwork was sent to apply for the 833 Funds. Also we recently had 3 firefighters graduate and a ceremony was held on March 10th. All ladders were tested and passed. We have 3 firefighters attending a two week Hazmat Class. Fire Department will be hosting a two week Driver Operating Course on March 23rd. Firefighters from all over the state will be attending. Lastly, EMS Collections through March 9th was$76,224.04. Budget Committee: Councilor Catt reported the Committee has received a request from the Police Department for 5 new vehicles. Estimating cost between $215,000 and $240,000, depending on bids and all equipment. Budget Committee recommends to the Council that we borrow the funds over a two-year period. Councilor Catt made a motion, seconded by Councilor Pulliaum to approve recommendation. Upon voice vote, voting was unanimous. CITIZEN REQUEST Carlos Chambers, 723 Lackey Rd—City of West Memphis Utility Lineman, Spoke on the City Employees receiving raises verses the end-of-year bonus. He is asking the Council to consider a cost of living raise to bring the Lineman and Journeyman up to scale as other cities' Utility Companies. Mr. Chambers submitted paperwork to the Council for them to review. Jerry Madison, 602 Camelot—City of West Memphis Utility Lineman, also addressed Council concerning the need for a raise. Mr. Madison stated that in the ten years since he started, The Utility Department has lost a number of valued employees to other Companies due to the scale of pay being considerably lower at West Memphis Utility. The scale for West Memphis Utility is about 28% lower than other companies in the state. Having no further business to come before the City Council, Councilor Taylor moved, second by Councilor Pulliaum to adjourn. Upon voice vote, the voting was unanimous. The meeting adjourned at 2:00 p.m. PASSED and APPROVED this_2nd_day of April 2015. WILLIAM H. JOHNSON, MAYOR ATTEST: P ''`'' ARA, CITY CLERK Minutes prepared by: Tracy Camper,Jr.Deputy City Clerk Community Development (), Demolition Bids March 19, 2015 Hulbert Jones Wrecking Development Roy's Trucking 501 North Rhodes $3,200.00 NO BID $4,000.00 801 Thompson $7,000.00 NO BID $5,000.00 509 North 9th $900.00 $3,195.00 $1,800.00 303 North 9th $1,900.00 $3,295.00 $3,000.00 429 South 10th $1,350.00 $3,385.00 $2,600.00 225 South 12th $3,600.00 $3,785.00 $4,300.00 308 North 12th $1,900.00 NO BID $4,000.00 522 South 18th $1,900.00 $3,645.00 $4,000.00 319 South 19th $2,500.00 $4,285.00 $4,100.00 505 South 19th $2,200.00 $3,495.00 $4,200.00 1904 Van Buren $1,900.00 $3,885.00 $3,500.00 332 South 21st $3,500.00 $7,825.00 $4,500.00 713 South 21st $1,500.00 $3,395.00 $3,900.00 610 South 25th $3,100.00 NO BID $1,900.00 Hulbert Development Jones Wrecking P Roy's Trucking 2502 Monroe $2,500.00 NO BID $3,700.00 2506 Autumn $1,600.00 NO BID $4,000.00 2510 Autumn $1,600.00 NO BID $4,000.00 72 Grove $2,900.00 NO BID $5,000.00 2403 North Woodlawn $3,000.00 $4,295.00 $4,000.00 1921 East Barton $2,500.00 NO BID $3,800.00 RESOLUTION: 2071 2015 P D DEMOS U\ CONTRACTOR BID SHEET V P Hulbert Sherman Jones Roy Parker ADDRESS Construction Construction Trucking 2309 Autumn c $1,600.00 NO BID $3,000.00 2505 Autumn $2,500.00 NO BID $4,200.00 2506 Autumn $(1,600.00" NO BID $4,000.00 2507 Autumn $1,500.00 NO BID $3,500.00 2510 Autumn $1,600.00 NO BID $4,000.00 2904 Dickson $2,900.002 NO BID $3,500.00 2909 Dickson ($2,900.00 ' NO BID $3,200.00 1805 E Harrison Cp,500.00 , NO BID $3,200.00 2510 E.Jackson $1,60' _ NO BID $2,250.00 2519 E.Jackson $1,800.00 NO BID $3,500.00 129 Shady Grove $2,000.00., NO BID $4,000.00 2608 E.Jackson $3,000.00 NO BID2,450.00 2518 Tyler Cr. c"—$2,200.0NO BID $2,300.00 2520 Tyler Cr. $1,500.00) NO BID $2,000.00 2529 Tyler Cr. $3,000.00 NO BID $2,950.00 1902 E. Van Buren $2,600. ) NO BID $3,500.00 307 Westree $1,500.00 NO BID C$1,000.6b, 309 Westree $1,500.00 NO BID 4000.00 2403 N. Woodlawn 3,000.0 $4,295.00 $4,000.00 409 S 10th $1,500.00 $3,250.00 (11.,350.36%\i 500 N 11 6_1,600.63 NO BID $4,500.00 624 S 13 $2, 000. $3,695.00 $4,800.00 717 N 14 $3,20 0 NO BID $4,200.00 111 S 17 $2,900.00 $3,685.00 $2,400.00-2' 300 S 17 $3,200.00 $4,285.00 3,200.00 210 S. 18th St2,200.04, $3,485.00 $4,200.00 313 S. 18th St .1.,500.8-(:: $3,295.00 $3,800.00 501 S. 25th St $1,800.00 NO BID ,7500 404 N. 34th St q3,200.0-0.-‘, NO BID $3,600.00 i ';i iii : y ^ 1. t. :51 4 I .d s. :°1:98 VI! 1 ! au11 :24 1—Hli N O � �ct • no imooCS _II ' O U ctl G.Lal t:10z cu o 3 tu ce F , tr. 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O ,: › 3o � c 1 d Q z = :G ..y — a, s~ c= C Lnon% Mr Zu I °, CCf:6 ct W w y P. 3 p O 'U O +w C' c 3 a, 6 a, O a, oc >,N ¢ E.5 w cJ Q GL ' WM Budget C crunching numbers Council approves percent over the same pe- riod in 2014,a trend that line-item cleanup, has persisted since last July. , ' revenues remain• The additional$29,422 was :,� a welcome addition to city strong coffers. z "We are doing great,"said , Martin. "Things are going By John Rech well." johnrech58@yahoo.com The final numbers for 2014 showed a 4.43-per- ::.__...ate . _ At last Thursday's West cent increase over 2013, City treasurer Memphis City Council with$8.93 million is total Frank Martin meeting,the council heard sales tax revenues, Other a report from the Budget revenue streams for the city Committee.City Treasurer are likewise performing , Frank Martin announced well. 47 i both year sales tax rev- The city's 1-percent A&P , ' enue and the Advertising tax and 2-percent Tourism and Promotion Tourism Tax tax numbers from.2014 results. were also strong.Last -4,,,,".„ The first sales tax reports year's combined figure of for 2015 are in,and it more than$1.38 million seems that West Memphis was the highest total on f is continuing to ride a wave record,just eclipsing Coman of increased revenues.For 2013's $1.35 million total. Tracy att the seventh straight month, Tracy Gaff Tax collections from South- eclipsed the$200,000 combined city and county land Park Gaming&Rac- mark.In 2014,the gaming sales tax numbers outper- ing also showed continued facility brought more than formed the same month the growth.In January,the city $2.2 million in tax revenues year prior. took in$202,241 from to the city. For January 2015,total .Southland,the fifth time in The Budget Committee sale,tax receipts were the List two y ears that c727,892,up more than 4 monthly revenues have see BUDGET on Page 3 t O 0 7)V "Ci (2 v. v_ 66 0 C = 0 y N L. Ct COria° vipa L 0w co a 21= la co 0) +a co el- V CO II5 W , _ Z L. RS CD 1:ia CO cli cL co C O c0 E a o t` U O CO en. C u) O (Q `- N ti ta L fn a) C C) C6 Et/. C co o a) O a _c u) C a) cu c a O E O U 0- C CO N I .c- (6 �-.E a Q 'L CD to a) .L cc O C 0 s cn O 64 CO a o a �- a> —) m E U) - C ` O ;7- 6. 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E N •R . �( N N 1 Ca 2 2 r€ 4) Q1 d? 1 t, C E E o ea E �Q r OC E ti 3 is r CC E Q E �, E r ' ' rE9 3 J �' tt c Ti; co N Cl) d {vi, '' 41)co to 41 > > a' a r 0 I 1 i i N i 111i 1111 i i i 4{} U} LL co ea co Ca (QCA ici CA co N 0 . at CU Ca y +� „ CO •.. tit CO ittl co d au C C aii _ `0E CO t 'd d 3 fn 2 a -1 11) = 41 > o O1 g > _l _ = r o 0 0 0 0 Cl) a v COco 1 z 0 0) r a as t CN aci cc C N __ N CO a) _1 o . 0 0 0 G 0 0 Z Q. z 0. d N N O r O d CC CO CO 0 CO CC CO LU 0 CO y d OMB CD gotta03 CC flcy /I R3 a C 2 /I s 0 E 5 2 - Hc Lc -e a �a o a E L F- V E m t- o E E w cri Uo ° Q far 1 U = o _ _ o w V E. 4, o w To is 3 Ti N Electric Employee Pay Scale Hourly Overtime Semi- Rate Rate Monthly 1st Class Groundsman $1002 $15.04 $869.00 2nd Class Groundsman $13.44 $20.17 $1,166.00 1st Class Lineman $16.74 $25.14 $1.452.00 2nd Class Lineman $18.13 $27.22 $1.573.00 3rd Class Lineman $19.80 $29.73 $1,718.00 4th Class Lineman $21.33 $32.02 $1,850.00 Journeyman Lineman $26.26 $39.41 $2,277.00 Senior Lineman $28.12 $42.21 $2,439.00 Construction Foreman $30.83 $46.28 $2,674.00 Superintendent $33.42 $2,898.00 Revenue vs Expense for January - December 2008 Genera!Fund Annual Budget Year To Date Percent Sales Tax $7,000,000.00 $6,633,807.36 94.77% County Sales Tax $2,100,000.00 $1,986,458.15 94.59% Pay in Lieu of Taxes $164,000.00 $139,984.00 85.36% Pay in Lieu of Taxes-Util $1,630,000.00 $1,469,229.03 90.14% Taxes-Southland Racing $313,000.00 $320,382.56 102.36% Franchise Taxes Arkla $475,000.00 $513,332.53 108.07% Franchise Taxes SWB $145,000.00 $135,636.52 93.54% Franchise Taxes Cable $125,000.00 $136,589.29 109.27% Privilege Licenses $220,000.00 $200,685.70 91.22% Dog Licenses $4,000.00 $3,761.18 94.03% Taxi Permits $0.00 $33.00 Mixed Drinks $30,000.00 $36,845.48 122.82% Building Permits $35,000.00 $75,262.36 215.04% Southland Racing Breakage $140,000.00 $111,401.49 79.57% Charity Days $260,000.00 $265,164.69 101.99% Total General Revenue $12,641,000.00 $12,028,573.34 95.16% State Ins. Turnback $250,000.00 $0.00 0.00% State Tumback $450,000.00 $477,540.67 106.12% Court Costs $0.00 $9,626.96 Fines $750,000.00 $547,966.88 73.06% Total Intergovernmental $1,450,000.00 $1,035,134.51 71.39% Ambulance Service Fees $410,000.00 $401,690.43 97.97% State Grant $130,000.00 $79,654.11 61.27% Special Grants $250,000.00 $236,632.19 94.65% Mosquito Control $145,000.00 $145,706.00 100.49% Grass Cutting $3,000.00 $13,635.77 454.53% Other Rentals $3,000.00 $667.13 22.24% Accident Reports $8,000.00 $13,525.42 169.07% Total Charges for Services $949,000.00 $891,511.05 93.94% Interest $22,000.00 $14,593.13 66.33% Returned Check Charges $0.00 $75.00 Insurance Proceeds $40,000.00 $16,766.36 41.92% Other $70,000.00 $704,092.14 1005.85% Total Miscellaneous $132,000.00 $735,526.63 557.22% Transfer from Narcotics $300,000.00 $0.00 Transfer from Utility $827,257.00 $812,266.39 98.19% Transfer from 911 Surcharge $250,000.00 $250,000.00 Transfer from Adv&Prom $326,000.00 $304,872.92 93.52% Sale of Fixed Assets $49,903.00 $41,078.00 Crittenden County $375,000.00 $0.00 0.00% Total Interfund transfers $2,128,160.00 $1,408,217.31 66.17% Total Revenue $17,300,160.00 $16,098,962.84 93.06% December 2008 Page 1 of 21 . Revenue vs Expense for December 2014 General Fund Annual Budget Year To Date Percent Sales Tax $6,700,000.00 $6,988,748.52 104.31% County Sales Tax $1,900,000.00 $1,971,866.08 103.78% Payment of ACT 9 Taxes $15,024.00 $15,024.00 Pay in Lieu of Taxes-Util $1,650,000.00 $1,522,052.23 92.25% Taxes-Southland Racing $2,000,000.00 $2,205,447.72 110.27% Franchise Taxes Arkla $280,000.00 $370,999.38 132.50% Franchise Taxes SWB $90,000.00 $62,432.52 69.37% Franchise Taxes Cable $130,000.00 $183,404.16 141.08% Privilege Licenses $200,000.00 $198,410.71 99.21% Dog Licenses $25,000.00 $27,065.96 108.26% Taxi Permits $0.00 $5.50 Mixed Drinks $52,000.00 $56,302.96 108.27% Building Permits $50,000.00 $94,879.62 189.76% Southland Racing Breakage $70,000.00 $62,621.47 89.46% Charity Days $175,000.00 $157,136.72 89.79% Total General Revenue $13,337,024.00 $13,916,397.55 104.34% State Ins. Turnback $350,000.00 $402,589.12 115.03% State Turnback $150,000.00 $150,000.00 100.00% Court Costs $20,000.00 $26,180.81 Fines $600,000.00 $781,563.54 130.26% Total Intergovernmental $1,120,000.00 $1,360,333.47 121.46% Ambulance Service Fees $450,000.00 $493,506.75 109.67% State Grant $15,000.00 $0.00 0.00% Special Grants $200,000.00 $282,162.81 Mosquito Control Fees $141,500.00 $140,781.00 99.49% Grass Cutting $15,000.00 $27,566.91 183.78% Other Rentals $0.00 $100.00 Accident Reports $10,000.00 $10,020.00 100.20% Total Charges for Services $831,500.00 $954,137.47 114.75% Interest $5,000.00 $7,926.27 158.53% Reconnect Fees $0.00 $50.00 FEMA/Insurance Proceeds $0.00 $105,968.10 Other $500,000.00 $802,711.68 160.54% Special Events $0.00 $67,142.51 Vending/Commissions $0.00 $12,089.34 Total Miscellaneous $505,000.00 $995,887.90 197.21% Transfer from Street Fund $25,000.00 $25,000.00 100.00% Transfer from Sanitation Fund $25,000.00 $0.00 0.00% Transfer from Utility $979,128.00 $978,415.00 99.93% Transfer from 911 Surcharge $150,000.00 $0.00 0.00% Transfer from Adv&Prom $337,500.00 $372,798.25 110.46% Crittenden County $322,695.00 $330,765.50 102.50% Total Interfund transfers $1,839,323.00 $1,706,978.75 92.80% Page 1 of 19