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May 7, 2015 MINUTES WEST MEMPHIS CITY COUNCIL May 7, 2015 A regular meeting of the West Memphis City Council was held on Thursday, May 7, 2015 at 1:30 p.m. in the City Council Chambers at City Hall, 205 S. Redding, West Memphis, Arkansas. Invocation was given by Reverend Michelle Morris of First United Methodist Church. Mayor Johnson called the meeting to order at 1:35p.m. Phillip Para, City Clerk, called the roll. Those present were: Mayor William H. Johnson, City Attorney David Peeples, City Treasurer Frank Martin and Councilors:Helen Harris, Willis Mondy, James Holt, Taz Tyrone, Melanie Hutchinson, Lorraine Robinson, Tracy Catt, James Pulliaum, and Ramona Taylor. Absent: Councilor Marco McClendon. Quorum being present, Mayor Johnson proceeded with the meeting. BIDS (1) Bids for the Street Department— One Half Ton Long Wheel Base Pickup Truck (2) Bids for the Fire Department—Ambulance Type One 4500 Deluxe Trim Package were opened at 1:00 p.m. and copies of the bid tabulations were given to the City Council. Councilor Pulliaum made a motion, seconded by Councilor Taylor to accept the bids and refer the Pick-Up Truck to the Public Works Committee and the Ambulance to the Fire Commission. Upon voice vote, the voting was unanimous. (See attached) MINUTES Councilor Catt moved, seconded by Councilor Tyrone to dispense with the reading of the minutes of April 16, 2015 City Council meeting and approve them as submitted. Upon voice vote, the voting was unanimous to approve. OLD BUSINESS 2"d READING AN ORDINANCE GRANTING A SPECIAL USE PERMIT FOR PROPERTY LOCATED AT 1589 THOMPSON,ALLOWING A 150' CELL TOWER IN AN I-1 INDUSTRIAL DISTRICT City Attorney Peeples read Ordinance for the SECOND time. NEW BUSINESS Councilor Pulliaum made a motion, seconded by Councilor Taylor to suspend the rules and read the title only of R-1, R-2, and 0-1. Upon voice vote, the voting was unanimous to approve. R-1 A RESOLUTION ACCEPTING THE DONATION OF 1002 FERGUSON TO THE CITY OF WEST MEMPHIS FROM U.S. BANK NATIONAL ASSOCIATION, AS TRUSTEE FOR STRUCTURED ASSET SECURITIES CORPORATION, MORTGAGE PASS THROUGH CERTIFICATES, SERIES 2006-EQI AND AUTHORIZING STATED INSTITUTION TO ISSUE A DEED TO THE CITY FOR SAID PROPERTY City Attorney Peeples read the Resolution. Councilor PulIleum made a motion, seconded by Councilor Taylor to approve. Upon voice vote, the voting was unanimous. The Resolution was adopted and assigned No. 2077. R-2 A RESOLUTION ACCEPTING THE DONATION OF 514 AUBURN TO THE CITY OF WEST MEMPHIS FROM THE BANK OF NEW YORK MELLON, FKA THE BANK OF NEW YORK AS SUCCESSOR IN INTEREST TO JP MORGAN CHASE BANK NA AS TRUSTEE FOR GSMPS MORTGAGE LOAN TRUST 2003-2 AND AUTHORIZING STATED INSTITUTION/TRUST TO ISSUE A DEED TO THE CITY FOR SAID PROPERTY Councilor Pulliaum made a motion, seconded by Councilor Harris to approve subject to the revisions necessary on the title work. Mayor Johnson explained the City accepted these two houses; the house at 1002 Ferguson came with $6,000 and the 514 Auburn came with $15,000. They are to donate them to The Good Neighbor Center who will in turn, fix them up and sell them to a first time home buyer for what it costs to fix them up. Upon voice vote, the voting was unanimous. The Resolution was adopted and assigned No. 2078. 0-1 AN ORDINANCE WAIVING COMPETITIVE BIDDING FOR THE PURCHASE AND INSTALLATION OF POLICE EQUIPMENT AND PANNIN TECHNOLOGY IN-CAR VIDEO CAMERAS FOR FIVE(5) POLICE VEHICLES, AND FOR OTHER PURPOSES City Attorney Peeples read the Ordinance for the FIRST time. Councilor Pulliaum made a motion, seconded by Councilor Taylor to suspend the rules and place the Ordinance on the second reading. Upon voice vote, the voting was unanimous. City Attorney Peeples read the Ordinance for the SECOND time. Councilor Pulliaum made a motion, seconded by Councilor Harris to further suspend the rules and place the Ordinance on the third reading. Upon voice vote, the voting was unanimous. City Attorney Peeples read the Ordinance for the THIRD AND FINAL time. Councilor Pulliaum made a motion, seconded by Councilor Taylor to adopt the Ordinance. Mayor Johnson explained purchasing this equipment in Memphis will keep the Police Department from having to make several trips to Little Rock to get it installed. Upon voice vote, the voting was unanimous to approve. The Ordinance was adopted and assigned No. 2378. PERMISSION REQUESTS Councilor Taylor made a motion, seconded by Councilor Pulliaum to give permission for the Police Department to destroy 38 computers that have all been stripped and the hard drives taken out. Frank Martin, Finance Director said per the ordinance, he had the paperwork with the serial numbers, etc.for review(copies attached). Upon voice vote, the voting was unanimous. Computers are to be taken to the e-cycle bin at the City Hall parking lot to recycle. COMMITTEE REPORTS Public Works Committee–Councilor Taylor reported the Southeast Area Drainage Improvement project was slowed in April due to wet conditions. Now that weather has improved, the project is starting to move along. Estimate completion date is around June 1, 2015. The dump truck low bid from Summitt Truck Group was approved and a purchase order was issued. Councilor Mondy wanted a follow up on grass cutting for Denton and 32nd Street ditch. Councilor Pulliaum asked about using pole cameras from Police Department to help with illegal dumping. It was suggested to have a joint meeting with the Police Commission to try to find a solution on illegal dumping. They discussed they also need written procedures on how to deal with illegal dump sites to keep them from sitting around for long periods of time. The total for recycling in April was 11,700 pounds. The ewaste trailer was emptied once in April. She also reported City Engineer, Phillip Sorrell is working with the City of Marion to correct deficiencies in the Hino Bridge identified in the latest AHTD inspection report. The bridge is the joint responsibility of Marion and West Memphis. Long term they are seeking STP funding to replace the bridge deck at an estimated cost of$500,000. The Street Department mowers are in full operation and have started weed control spraying. Violation sweeps have started and the first bid sheet for mowing has been created. Sweeps include abandoned cars, grass, basketball goals in street, etc. Keep West Memphis Beautiful–Lorraine Robinson– Unofficial number of volunteers from Saturday Cleanup Blitz was 101 with 62 bags of litter picked up and two roll off dumpsters filled. There was approximately 7 miles of roadway cleaned and over 200 tires picked up in less than 2 hours. UTILITY COMMISSION–Councilor Tyrone reported several employees came before the Commission to request a raise for all utility employees. The Commission approved to look into it and do some comparative studies. He also reported that the Lehi Substation renovation is complete. POLICE COMMISSION–Councilor Mondy reported they discussed the need for pole cameras to catch illegal dumping. They are to meet with Public Works Committee to discuss this problem. ANNOUNCEMENTS City Treasurer, Frank Martin stated that he put information in the packets regarding Chapter 3.24 of the Municipal Code: Distribution of Funds to Youth Organizations. He also reported the four boys and girls clubs were in compliance. After discussion, Councilor Catt made a motion, seconded by Councilor Pulliaum to distribute $20,713.90 to West Memphis Boys and Girls Club, JW Rich Girls Club, Wonder City Boys and Girls Club and $20,713.89 to LR Jackson Girls Club. Upon roll call vote, the voting was unanimous to approve. Councilor Pulliaum stated the funds have to go to a youth organization but does not have to be to girls and boys clubs. Councilor Holt made a motion, seconded by Councilor Pulliaum to distribute his Charity Day Funds$368.13 to Eighth Street Mission and$368.13 to East Ark Enterprises. Upon voice vote, the voting was unanimous. City Treasurer Frank Martin passed out the 18t Quarter Financial Report for 2015. APPOINTMENTS Councilor Pulliaum made a motion, seconded by Councilor Taylor to confirm the Advertising& Promotion Commission appointment of Mike Patel. Upon voice vote, the voting was unanimous. CITIZEN REQUESTS Doc Hall, 141 W Jackson–concerned about the children having something to do this summer. Having no further business to come before the City Council, Councilor Taylor made a motion, seconded by Councilor Pulliaum to adjourn. Upon voice vote, the voting was unanimous. The meeting adjourned at 2:02 pm. PASSED and APPROVED this 21st day of May, 2015. WILLIAM H. JOHNS , MAYOR ATTEST / `�_ • PHIL —ARA, CITY CLERK Minutes prepared by Cindy Greenwood, Sr. Deputy City Clerk BID Public Works 1/2 TON LONG WHEEL BASE PICKUP TRUCK May 7, 2015 TOTAL BID Description MIKE BENNAGE CHEVROLET. LLC S e1 55* 5 ? HOLLY CHEVROLET Cf C)% 1DL: CAVANAUGH AUTO GROUP 2 o t et, 0, G•y,aar M••. IIIIII\oL iymt v. NI!). CITY OF WEST MEMPIiI8 205 S. Redding • P.O. Box 1728 • West Memphis,Arkansas 72303-1728 • (870) 732-7500 MAY 7,2015 BID TABULATION WEST MEMPHIS FIRE DEPARTMENT FOR ONE 2015/2016 Type I-Minimum 4500 Deluxe Trim Package Chassis or Equivalent Ambulance and optional installation for the Stryker Power Load System BIDDER BIDDER AMOUNT turd Osage Ambulance co The Phoenix Group Ambulance $ I .c�p1 3C0- 147 y90---- David David Taylor Stryker power Load System /J o0 00 Optional pricing $ 4 q,9 iv.- a'�j 7 iv q D Total for both $ ) el .310 / 7'j Wdo .v igy, sso% oo Braun Ambulance Ambulance Lone Star Emerg. Veh. Tim Huchins Stryker Power Load System oa Optional Pricing $ � r'f'6G 00 Total for both $ a [e) 534 — An Equal Opportunity Employer .1mov CITY OF WEST MEMIKI6 205 S. Redding • P.O. Box 1728 • West Memphis, Arkansas 72303-1728 • (870) 732-7500 Horton Ambulance Ambulance $ .3 " . 1 //'S 42./1/ EVS Company Dennis Rutledge Stryker Power Load System Optional Pricing $ - 337, Vf Af, 33 7. 46 Total of Both $ 1 ' ) ', S'0. '/ An Equal Opportunity Employer