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July 16, 2015 MINUTES WEST MEMPHIS CITY COUNCIL July 16, 2015 A regular meeting of the West Memphis City Council was held on Thursday, July 16, 2015 at 1:30 p.m. in the City Council Chambers at City Hall, 205 S. Redding,West Memphis, Arkansas. Invocation was given by John Rech. Mayor Johnson called the meeting to order at 1:30p.m. Phillip Para, City Clerk, called the roll. Those present were: Mayor William H. Johnson, City Attorney David Peeples, City Treasurer Frank Martin and Councilors, Lorraine Robinson, Tracy Catt, Ramona Taylor, Marco McClendon, Willis Mondy and James Holt. Absent were: James Pulliaum, Helen Harris, Taz Tyrone and Melanie Hutchinson. Quorum being present, Mayor Johnson proceeded with the meeting. MINUTES Councilor Catt moved, seconded by Councilor Taylor to dispense with the reading of the minutes of July 2, 2015 City Council meeting and approve them as submitted. Upon voice vote, the voting was unanimous to approve. OLD BUSINESS 3rd Reading AN ORDINANCE TO AMEND SECTION 11.08.048 OF THE WEST MEMPHIS MUNICIPAL CODE TO PROHIBIT THE PARKING OF MOTOR VEHICLES ON ANY UNPAVED PORTION OF A FRONT OR SIDE YARD IN ANY RESIDENTIAL DISTRICT IN THE CITY OF WEST MEMPHIS AND FOR OTHER PURPOSES Councilor Catt made a motion, seconded by Councilor Mondy to table until the next meeting on August 6th, 2015. Councilor Catt suggested a special meeting prior to August 6th to give everyone chance to speak on the issue. Upon voice vote, the voting was unanimous. 2ND Reading AN ORDINANCE GRANTING A SPECIAL USE PERMIT FOR THE PROPERTY LOCATED AT 1205 EAST BROADWAY, ALLOWING COMMERICAL AMUSEMENT IN A C-1, COMMERICAL DISTRICT OF THE CITY OF WEST MEMPHIS City Attorney Peeples read the Ordinance for the SECOND time. NEW BUSINESS Councilor Robinson made a motion, seconded by Councilor Taylor to suspend the rules and read 0-1 by title only. Upon voice vote, the voting was unanimous. 0-1 AN ORDINANCE TO SET FORTH UNIFORM REQUIREMENTS FOR THE DISCHARGE OF FATS, OIL AND GREASE(FOG)INTO THE WASTEWATER COLLECTION AND TREATMENTS SYSTEM OF THE CITY OF WEST MEMPHIS AND FOR OTHER PURPOSES. City Attorney Peeples read the Ordinance for the FIRST time. Councilor Robinson made a motion, seconded by Councilor McClendon to add R-1 to the agenda. Upon voice vote, voting was unanimous. Councilor Robinson made a motion, seconded by Councilor Taylor to suspend the rules and read R-1 by title only. Upon voice vote, voting was unanimous. R-1 A RESOLUTION APPROVING A CONTRACT FOR THE CITY OF WEST MEMPHIS AND OTHER ARKANSAS CITIES TO COMBINE RESOURCES TO CONDUCT AN ANALYSIS OF IMPEDIMENTS TO FAIR HOUSING CHOICE AND AUTHORIZING THE MAYOR TO EXECUTE SAID DOCUMENTS AND FOR OTHER PURPOSES. City Attorney Peeples read the Resolution. Councilor Taylor made a motion, seconded by Councilor Catt to approve the Resolution. Upon voice vote, voting was unanimous to approve. Resolution was approved and assigned No. 2083. PERMISSION REQUEST Treasurer Frank Martin requested permission to pay for four Police (Tahoe) Vehicles in the amount of $113,108.00. Councilor Taylor made a motion, seconded by Councilor Mondy to approve request. Upon voice vote, voting was unanimous. Attorney David Cocke and Viet Ha Do representing the buyer of the Mayfair Apartments addressed Council to request an extension to the August 6th meeting. Visca Capital does not at this time have the funding or a workable plan in place to proceed with the project. He presented an update of their efforts to secure the Mayfair Apartments (see attached). After discussion on a possible$100,000 Performance Bond and proposed efforts to secure and maintain Mayfair Apartments, Councilor McClendon made a motion, seconded by Councilor Taylor to table until August 6th, 2015 meeting. At this meeting, Council would like an update on the re-development status and information on the possible bond. Upon voice vote, voting was unanimous. COMMITTEE REPORTS Airport Commission: Councilor Robinson reported that the asphalt paving project began today. We anticipate having the section around the south two hangers completed within a week. Contractors will then begin work on the entry roads and parking lots. We anticipate having the grant agreement for the FAA Master Plan Update within a few weeks. Councilor Robinson thanked the Mayor and the Council for making it possible to receive the funding for the FAA Master Plan Update. Public Works Committee: Councilor Taylor reported that the Committee heard concerns from a resident of Westwood Acres about the drainage pond that was constructed. He was assured that the work is not complete. He stated he would come back once construction is complete to see if it satisfies his concerns. Committee heard a report on the southeast area drainage project. They are grating the ditches and cleaning up the area to conclude the project. The Committee met with Police Department to discuss illegal dumping to see if it is feasible to use cameras to record and then arrest/prosecute violators. Recycling reported was 14,740Ibs for the past month with one e-waste pull. City Engineer Sorrell reported that Southland Phase III Engineering plans are 60% complete. Intend to bid the City Overlay Project in September of this year. Code Enforcement Officer Antel would like to remind citizens that garbage cans are to be placed out only on their garbage pickup day. Keep American Beautiful is looking to start a neighborhood watch program to help with illegal dumping, litter and debris. Budget Committee: Councilor Catt made a motion, seconded by Councilor Taylor to adopt the legislative report that was passed out at the last council meeting. Upon voice vote, voting was unanimous to adopt. Councilor iij Catt then reported that the Committee reviewed two pay raise options one specify for Utility Employees and the other to all City Employees. Quorum was not present for an official vote or decision. Councilor Catt encourages all Councilor Members to attend next Budget Committee Meeting to go over in detail possible pay raises. Fire Commission: Councilor Catt reported that one employee was suspended for 12 hours for breaking policy and/or procedure of Ambulance Operation. We also have one firefighter leaving for Arkansas Fire Training Academy mid-July for EMT School. Assistant Chief Jones updated the commission on the number of runs made by EMT and Fire through June 30, 2015. EMS Collections as of June 17, 2015 is $182,796.27. ANNOUNCEMENTS Councilor Mondy thanked everyone for coming and supporting the Stop the Violence Rally last week. Tuesday at noon is the next Police Commission meeting where he hopes to address his concerns on the violence and gangs in the City. Councilor McClendon acknowledged his son, LaMarco,for being accepted to the University of Southern California for his master's degree. Councilor Taylor made a motion, seconded by Councilor Robinson to distribute funds for Councilor Pulliaum in the amount of$736.27 to Bethel AME Church Youth Activities. Upon voice vote, voting was unanimous. Having no further business to come before the City Council, Councilor Taylor moved, second by Councilor Mon& to adjourn. Upon voice vote,the voting was unanimous. The meeting adjourned at 2:25 p.m. PASSED and APPROVED this_6th_day of August 2015. fes/ �� �1 WILLIAM H. JOHNSON, MAYOR ATTEST: PHILL ' PARA, CITY CLERK Minutes prepared by: Tracy Camper,Jr.Deputy City Clerk Dear Mayor and City Council Members, In addition to my letter dated June 30, 2015, I would like to take this opportunity to provide update on our efforts to secure the Mayfair properties, as well as provide progress report on work being done to prepare a feasible re-development plan for both properties in order to provide affordable, quality housing to the residents of the City of West Memphis. 1. Grass has been cut twice by a contractor recommended by the Development Office of the City of West Memphis, Larry Lawn Service, since the beginning of June. Another grass cut is scheduled for beginning of August, 2015. 2. After interviewing several local vendors, we had secured the terms for fixing the entire fence line surrounding the property as well as putting in missing parts of the fence and putting in new gate to the property. We expect this work to be done in the upcoming weeks, based on the availability of Mr. David Taylor's fencing company. 3. Once the fence line is fully repaired and property is secured, we will engage services of a security company to do sporadic checks on the property. To this end, we had spoken with several local security services providers, as well as the Police Department of the City of West Memphis. I held a conversation with Lieutenant Gardner to explore the possibility of the City of West Memphis Police Department to conduct increased patrol of the properties in exchange for a payment to be provided. th' 4. Once the fence line is fully repaired, we intend to post"No Trespassing" signs along the fence line, as per recommendation of Lieutenant Gardner from the City of West Memphis Police Department. 5. We had secured terms for clean-up of the debris located on the property with Larry Lawn Service and we expect the work to be done within the next two to three weeks. , 6. We are diligently working on putting together a feasible re-development plan for Mayfair properties. This is a very arduous and time consuming process, but we continue to make progress with it and hope to be able to present an overview to the City of West Memphis within upcoming weeks. We are engaged in talks with potential development partners for this project. The commitment of Visca Capital and its partners to the project is strong and we have every intention to succeed with the rehabilitation of Mayfair I and Mayfair II Apartments. We therefore request for continuance of City Council's deliberations on the issues relating to Mayfair I and Mayfair II until some in August or September 2015 in order for us to continue cleaning up of the properties and securing them, as well as take additional meaningful actions and be able to further report on the progress to the City Council. Sincerely, e c-Visca Capital, Inc. l q James Pulliaum $736.27 Bethel AME Church Youth Activies 7/16/2015 Remaining Distributions Mayor Johnson $486.26 Lorraine Robinson $486.26 TazTyrone $736.27 Tracy Catt $736.27 Willis Monday $736.27 Marco McClendon $736.27 Helen Harris $736.27 4 7J m cin cin ) 01 CA con cin 0011, 0 CO N. N N N N N N O O_ O_ _O O_ _O 0 01 01 0 Cn 01 01 01 cn 11 al 0 0 —I CD• CD C) C) M C) C) C) C) :C) CD CD s m X X" c0) 0 0 A- CD 0 0) N co 0 o O N U x O U - n p —� "" .. O O to N NN N 77 CO O Qe N O O =. w . co co O Cl) 7 CA (i) Xi m =a m = o v = CD 0 C) N w = 0 c co M E m '.G C r. cn — —I -, O Q CS 3 cr. rT1 S 7 C �G N 5 Z 5 3 0 I U' -1 N 7 N j 0i z m O 0) Z o- co o Cp' C) v CD 0 • S CD 0 0 rn01 01 a N 0 cr. 03 N 00 N O 0 0 0 —u 01 0 Cn 01 0 C CC 7' 7" 7"0 G C O G O O 2. N n 2 o 0 m- 0 N r 0 0 Ncn 7 O C) N Ncn Q U �. 0 70 f?o cn rn o C) o c• cnn y m o C) E CT PRESENTED TO THE BUDGET COMMITTEE FROM MAYOR JOHNSON JULY 15, 2015 A. DISTRIBUTE A 3% BONUS IN DECEMBER, 2015 BEFORE THE DECEMBER 15, 2015 PAYROLL. THE MAYOR PROPOSES THAT THE DISTRIBUTION WILL BE AS PREVIOUS BONUSES IN THE PAST. A 3% BONUS, MINIMUM $ 1,000.00, TO ALL FULL TIME EMPLOYESS WITH AT LEAST 1 YEAR SENIORITY AS OF OCTOBER 31, 2015. ESTIMATED COST, INCLUDING ALL TAXES AND BENEFITS $ 440,237 B. A 3% PAY INCREASE, ACROSS THE BOARD, TO ALL EMPLOYEES BEGINNING JANUARY 1, 2016. ESTIMATED COST, INCLUDING ALL TAXES AND BENEFITS $491,110 I • 1O O" O 0 0€Q i0t0 0 0 0'O �00p 0 O jO O_ to O" Q'OfQ'O"Q O-G.� O Q of , 010'0 Q10:u 0'su o O pyial ri - LOI toN (DN0000oO.0N- (O;0.441iO co r#M°tjre=';O e- m Q' N.lot c.,11,- N. to "0e�E N i €COT Ei? Nr It)�N. CO l N t(0 0,a-, O i tO;011,01c) 0 i 1 El �, i tf U> U3 _ �U 013U Ef};U10 '1U UM9cUR,UlU3tf) CO j ER C IU> ,C 1U> E 1 ;EA dN4 i ' CI) E 1 - , 0 t " EU> L- 0a) 0 CII) € O W0 ' C 1 0,•-;•-••-,C\15, Q .5 rCI. ,rr r'r N "<f'O:O L(')"N r • � tf);r C .o E Cw ? 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