October 1, 2015 MINUTES
WEST MEMPHIS CITY COUNCIL
October 1, 2015
A regular meeting of the West Memphis City Council was held on Thursday, Octoberl, 2015 at 1:30 p.m. in the
City Council Chambers at City Hall, 205 S. Redding, West Memphis, Arkansas.
Invocation was given by Pastor Larry Brown of the 8th Street Mission. Mayor Johnson called the meeting to order
at 1:30 p.m. Cindy Greenwood, Sr. Deputy City Clerk, called the roll. Those present were: Mayor William H.
Johnson, City Attorney David Peeples, and Councilors, Ramona Taylor, Helen Harris, Willis Mondy, James Holt,
Melanie Hutchinson, Lorraine Robinson, Tracy Catt, and James Pulliaum. Absent were: City Treasurer Frank
Martin and Councilors Marco McClendon and Taz Tyrone. Quorum being present, Mayor Johnson proceeded
with the meeting.
BID OPENINGS
Bids for West Memphis Utility (1)2500 KVA 3 Phase Padmount Transformer was opened at 1:00 pm and copies
of the bid tabulation was given to the City Council. Councilor Pulliaum made a motion, seconded by Councilor
Taylor to accept the bids and refer to the Utility Commission for final disposition. Upon voice vote, the voting was
unanimous. (See attached)
Bids for Advertising& Promotion—Video&Audio Equipment were opened at 1:00 pm and copies of the bid
tabulation were given to the City Council. Councilor Catt made a motion, seconded by Councilor Pulliaum to
accept the bids and refer to the A&P Commission for final disposition. Upon voice vote, the voting was
unanimous. (See attached)
MINUTES
Councilor Catt moved, seconded by Councilor Robinson to dispense with the reading of the minutes of
September 17, 2015 City Council meeting and approve them as submitted. Upon voice vote, the voting was
unanimous to approve.
OLD BUSINESS
NEW BUSINESS
Councilor Pulliaum made a motion, seconded by Councilor Robinson to suspend the rules and the title only be
read of R-1, R-2, R-3 and 0-1. Upon voice vote, the voting was unanimous.
R-1 A RESOLUTION SETTING THE ANNUAL TAX LEVY FOR THE POLICEMEN'S PENSION AND
RELIEF FUND
City Attorney Peeples read the Resolution. Councilor Harris made a motion, seconded by Councilor Taylor to
approve. The Resolution was adopted and assigned No. 2088.
R-2 A RESOLUTION SETTING THE ANNUAL TAX LEVY UPON THE ASSESSED VALUE OF ALL REAL
AND PERSONAL PROPERTY WITHIN THE CITY OF WEST MEMPHIS, ARKANSAS, FOR THE FIREMEN'S
PENSION AND RELIEF FUND
City Attorney Peeples read the Resolution. Councilor Catt made a motion, seconded by Councilor Robinson to
approve. The Resolution was adopted and assigned No. 2089.
R-3 A RESOLUTION SETTING THE ANNUAL TAX LEVY FOR THE PUBLIC CITY LIBRARY
City Attorney Peeples read the Resolution. Councilor Catt made a motion, seconded by Councilor Robinson to
approve. The Resolution was adopted and assigned No. 2090.
0-1 AN ORDINANCE WAIVING COMPETITIVE BIDDING FOR SERVICES FOR THE CITY OF WEST
MEMPHIS AND THE CITY OF WEST MEMPHIS AND THE CITY OF WEST MEMPHIS ADVERTISING AND
PROMOTION COMMISSION TO BE PROVIDED BY FESTIVE DESIGNS, INC. AND FOR OTHER PURPOSES
City Attorney Peeples read the Ordinance for the FIRST time. Councilor Taylor made a motion, seconded by
Councilor Robinson to suspend the rules and the Ordinance be placed on the second reading. Upon voice vote,
the voting was unanimous. City Attorney Peeples read the Ordinance for the SECOND time. Councilor Taylor
made a motion, seconded by Councilor Robinson to further suspend the rules and place the Ordinance on the
third and final reading. Upon voice vote, the voting was unanimous. City Attorney Peeples read the Ordinance
for the THIRD and FINAL time. Councilor Taylor made a motion, seconded by Councilor Robinson to approve the
Ordinance. Upon voice vote, the voting was unanimous. The Ordinance was adopted and assigned No. 2385.
PERMISSION REQUEST
Councilor Catt made motion, seconded by Councilor Mondy to approve$69,407.81 Southland Gaming and
Racing funds be distributed as follows: $17,351.95 to JW Rich Girls Club, $17,351.95 to Wonder City Boys/Girls
Club, and$17, 351.95 to West Memphis Boys Club. Upon voice vote, voting was unanimous. Councilor Harris
made a motion, seconded by Council Mondy to withhold$17,351.96 to the LR Jackson Girls Club until the first
meeting in December. The City Council agreed to meet and review the situation and concerns with the LR
Jackson Girls Club before that meeting.
COMMITTEE REPORTS
Budget Committee—Councilor Catt reported they are in the process of reviewing employee salary data collected
from cities with similar populations to West Memphis and should finalize and report back to the City Council by the
next meeting.
Insurance Committee-Councilor Taylor reported they are reviewing the bids for city employee insurance.
Advertising and Promotion Commission—Councilor Taylor reported they approved to fund the$250,000 matching
grant required to develop the ECO Park Trail.
ANNOUNCEMENTS
Councilor Harris announced there will be a Susan G. Komen Walk/Run Saturday, October 24 from 6:30 until
10:00 am. She also announced the NAACP Banquet will be Saturday, October 24 at 6:30 pm. Tickets are$35 in
advance and$40.00 at the door. For more information contact Ruby Johnson at 739-3994.
Having no further business to come before the City Council, Councilor Taylor moved, second by Councilor
Pulliaum to adjourn. Upon voice vote, the voting was unanimous. The meeting adjourned at 1:40 p.m.
PASSED and APPROVED this 15th day of October, 2015.
WILLIAM H. JOHNSON, MA OR
ATTEST:
• •, CITY CLERK
Minutes prepared by Cindy Greenwood, Sr. Deputy City Clerk
OCTOBER 1, 2015
BID TABULATION SHEET
West Memphis Advertising and Promotion
For
Two Options for Audio, Video and telephone Conferencing Equipment
VENDOR OPTION ONE OPTION TWO
Memphis Communications $ NO S/ $ /JO X41
Attention: Mike Potter
RJ Young $ NO /iI ,1 $ No gl
Tim Dunn
Technical Innovation $ IJ -US, 7i $ 107 / ? 7,
Attention: David Perry
$ $
$ $
Page i 6
.o
4 WEST MEMPHIS UTILITY COMMISSION
AAP 0 Box 1868 604 East Cooper
West Memphis, AR 72303
Phone (870) 732-7509 Fax (870) 732-7621
10/1/2015 (1) 2500 KVA 3 PHASE PADMOUNT TRANSFORMER
HD SUPPLY POWER SOLUTIONS $35,453.06 CG POWERS
STUART IRBY CO. $36,531.00 CG POWERS
STUART IRBY CO. $39,819.00 HOWARD IND.
BORDER STATES ELECTRIC $45,898.00 GE