969•~
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ORDINANCE N0. !ll~~~
AN ORDINANCE ESTABLISHING A PROCEDURE FOR PURCHASING,
SALE OR EXCHANGE OF PROPERTY IN COMPLIANCE WITH
ACT N0. 28 OF 1959 (ARKANSAS STATUTE 19-4421 - ARKANSAS
STATUTE 19-4430); DECLARING AN EMERGENCY AND FOR OTHER
PURPOSES.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WEST
MEMPHIS, ARKANSAS:
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Section 1. The Mayor, or his duly authorized representative,
shall have exclusive power and responsibility of making purchases
of all supplies, apparatus, equipment and materials for the
City of West Memphis, Arkansas, where the total expenditure
therefor is below the sum of five hundred ($500.00) dollars.
Section 2. That all purchases for the City of West Memphis,
Arkansas, of supplies, apparatus, equipment, materials and other
things requisite for public purposes where the expenditure
therefor is in excess of five hundred ($500.00) dollars but less
than two thousand ($2,000.00) dollars shall be made by the Mayor,
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or his duly authorized representative, after the securing of
quotation bids therefor. Provided, however, purchases of less
than two thousand ($2,000.00) dollars at State bid prices shall
be exempt from the provisions of this Ordinance.
Section 3. Where the amount of expenditure for any purchase
or contract exceeds the sum of two thousand (..$2,000.00) dollars,
the Mayor, or his~~duly authorized representative, shall invite
competitive bids thereon by legal advertisement in any local
newspaper. Bids received pursuant to said advertisement shall
be opened and read on the date set for receiving said bids, in
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the presence of the Mayor, or his~f~duly authorized representativex
;~~ The contr. act shall be awarded to the lowest responsible bidder;
provided, the Mayor, or hi s.1 duly authorized representative, may
reject any and all bids received.
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Section 4. The Mayor, or his%duly authorized representative,
may approve for payment out of any funds previously appropriated
for that purpose, or disapprove any bills, debts or liabilities
asserted as claims against the City, when funds on hand are
adequate to pay such bills, debts or liabilities. That the
payment or disapproval of any bills, debts or liabilities are
not covered by a previous appropriation shall require confirmation
of the governing body.
Section 5. That the Mayor, or his~~duly authorized
representative, may sell or exchange any municipal supplies,
materials or equipment without competitive bidding if such
supplies, materials or equipment have a value of less than
two thousand ($2,000.00) dollars. That no supplies, materials
or equipment shall be sold without receiving competitive bids
therefor if the value thereof exceeds the sum of two thousand
($2,000.00) dollars; provided, however, if the Mayor shall
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certify in writing to the governing body that, in hi~`opinion,
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the fair market value of such item or lot (to be disposed of
in one unit) is less than two thousand ($2,000.00) dollars,
the same may be sold by the Mayor without competitive bidding.
Section 6. All Ordinances or parts of Ordinances in
conflict herewith are hereby repealed.
Section 7. Whereas, State laws of the State of Arkansas
require the establishment of a procedure for municipal purchases
under two thousand ($2,000.00) dollars and this Ordinance being
necessary for the immediate protection of the public peace,
health and safety, an emergency is hereby declared to exist and
this Ordinance shall be in full force and effect from and after
its passage and approval.
~'`s PASSED AND APPROVED this ___L_~ day of ~/ ~/ ~ / ,
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1979.
MAYOR
ATTEST:
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CITY CLERK