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December 17, 2015 MINUTES WEST MEMPHIS CITY COUNCIL December 17, 2015 A regular meeting of the West Memphis City Council was held on Thursday, December 17, 2015 at 1:30 p.m. in the City Council Chambers at City Hall, 205 S. Redding, West Memphis,Arkansas. Invocation was given by John Rech. Mayor Johnson called the meeting to order at 1:30 p.m. Phillip Para, City Clerk, called the roll. Those present were: Mayor William H. Johnson, City Attorney David Peeples, City Treasurer Frank Martin and Councilors, James Holt, Melanie Hutchinson, Lorraine Robinson, Tracy Cott, James Pulliaum, Ramona Taylor, and Marco McClendon. Absent was: Councilors, Taz Tyrone, Helen Harris, and Willis Mondy. Quorum being present, Mayor Johnson proceeded with the meeting. L. BID OPENINGS Bids for West Memphis 2016 Annual Supply Bids for Public Works Department were opened at 1:00 pm and copies of the bid tabulation were given to the City Council. Councilor Pulliaum made a motion, seconded by Councilor Taylor to accept the bids as presented and refer to the Public Works Committee for final disposition. Upon voice vote, the voting was unanimous. (See attached) MINUTES Councilor Pulliaum moved, seconded by Councilor Taylor to dispense with the reading of the minutes of November l9" and December 3rd, 2015 City Council meetings and approve them as submitted. Upon voice vote, the voting was unanimous to approve. OLD BUSINESS 3rd Reading AN ORDINANCE GRANTING A SPECIAL USE PERMIT FOR THE PROPERTY LOCATED AT1950 PORT ROAD,ALLOWING A 125'SELF SUPPORT COMMUNICATION TOWER IN AN I-1, INDUSTRIAL DISTRICT FOR ENTERGY City Attorney Peeples read the Ordinance for the THIRD time. Councilor Pulliaum made a motion, seconded by Councilor Taylor to approve the Ordinance. Upon voice vote, the voting was unanimous. The Ordinance was adopted and assigned No. 2389. 2"Reading AN ORDINANCE TO WAIVE COMPETITIVE BIDDING FOR THE PROFESSIONAL ACCOUNTING SERVICES,AND FOR OTHER PURPOSES City Attorney Peeples read the Ordinance for the SECOND time. Councilor Pulliaum made a motion, seconded by Councilor Taylor to suspend the rules and place the Ordinance on the third reading. Upon voice vote, the voting was unanimous. City Attorney Peeples read the Ordinance for the THIRD AND FINAL time. Councilor Pulliaum made a motion, seconded by Councilor Robinson to approve the Ordinance. Upon voice vote, the voting was unanimous. The Ordinance was approved and assigned No. 2390. 2" Reading AN ORDINANCE WAIVING COMPETITIVE BIDDING FOR CONSULTING SERVICES FOR THE CITY OF WEST MEMPHIS AND WEST MEMPHIS ECONOMICAL DEVELOPMENT TO BE PROVIDED BY GASKILL STRATEGIES, LLC, AND FOR OTHER PURPOSES City Attorney Peeples read the Ordinance for the SECOND time. Councilor Pulliaum made a motion, seconded by Councilor Taylor to suspend the rules and place the Ordinance on the third reading. Upon voice vote, the voting was unanimous. City Attorney Peeples read the Ordinance for the THIRD AND FINAL time. Councilor Pulliaum made a motion, seconded by Councilor Taylor to approve the Ordinance. Upon voice vote, the voting was unanimous. The Ordinance was approved and assigned No. 2391. 2""Reading AN ORDINANCE WAIVING COMPETITIVE BIDDING FOR THE PROFESSIONAL CONSULTING SERVICES IN REGULATORY AND OTHER MATTERS PROVIDED BY DAVID WILSON, AND FOR OTHER PURPOSES City Attorney Peeples read the Ordinance for the SECOND time. Councilor Pulliaum made a motion, seconded by Councilor Taylor to suspend the rules and place the Ordinance on the third reading. Upon voice vote, the voting was unanimous. City Attorney Peeples read the Ordinance for the THIRD AND FINAL time. Councilor Pulliaum made a motion, seconded by Councilor Robinson to approve the Ordinance. Upon voice vote, the [ voting was unanimous. The Ordinance was approved and assigned No. 2392. 2""Reading AN ORDINANCE WAIVING COMPETITIVE BIDDING FOR THE PROFESSIONAL CONSULTING SERVICES IN REGULATORY AND OTHER MATTERS TO BE PROVIDED BY A J ROWE AND ASSOCIATES, INC., AND FOR OTHER PURPOSES City Attorney Peeples read the Ordinance for the SECOND time. Councilor Robinson made a motion, seconded by Councilor Pulliaum to suspend the rules and place the Ordinance on the third reading. Upon voice vote, the voting was unanimous. City Attorney Peeples read the Ordinance for the THIRD AND FINAL time. Councilor Pulliaum made a motion, seconded by Councilor Taylor to approve the Ordinance. Upon voice vote, the voting was unanimous. The Ordinance was approved and assigned No. 2393. 2"Reading AN ORDINANCE WAIVING COMPETITIVE BIDDING ON DENTAL INSURANCE AND FOR OTHER PURPOSES City Attorney Peeples read the Ordinance for the SECOND time. Councilor Pulliaum made a motion, seconded by Councilor Taylor to suspend the rules and place the Ordinance on the third reading. Upon voice vote, the voting was unanimous. City Attorney Peeples read the Ordinance for the THIRD AND FINAL time. Councilor Pulliaum made a motion, seconded by Councilor Taylor to approve the Ordinance. Upon voice vote, the voting was unanimous. The Ordinance was approved and assigned No. 2394. 2" Reading AN ORDINANCE WAIVING COMPETITIVE BIDDING FOR CONSULTING SERVICES AND ADVERTISING AND PROMOTION FOR THE CITY OF WEST MEMPHIS AND THE WEST MEMPHIS ADVERTISING AND PROMOTION COMMISSION TO BE TO BE PROVIDED BY RED DELUXE, LLC, AND FOR OTHER PURPOSES City Attorney Peeples read the Ordinance for the SECOND time. Councilor Pulliaum made a motion, seconded by Councilor Taylor to suspend the rules and place the Ordinance on the third reading. Upon voice vote, the voting was unanimous. City Attorney Peeples read the Ordinance for the THIRD AND FINAL time. Councilor Pulliaum made a motion, seconded by Councilor Robinson to approve the Ordinance. Upon voice vote, the voting was unanimous. The Ordinance was approved and assigned No. 2395. 2n° Reading AN ORDINANCE TO WAIVE COMPETITIVE BIDDING FOR ECONOMIC DEVELOPMENT SERVICES,APPROVING A CONTRACT BETWEEN THE CITY OF WEST MEMPHIS AND THE WEST MEMPHIS CHAMBER OF COMMERCE, AND FOR OTHER PURPOSES City Attorney Peeples read the Ordinance for the SECOND time. Councilor Pulliaum made a motion, seconded by Councilor Robinson to suspend the rules and place the Ordinance on the third reading. Upon voice vote, the voting was unanimous. City Attorney Peeples read the Ordinance for the THIRD AND FINAL time. Councilor Pulliaum made a motion, seconded by Councilor Taylor to approve the Ordinance. Upon voice vote, the voting was unanimous. The Ordinance was approved and assigned No. 2396. 2nd Reading AN ORDINANCE WAIVING COMPETITIVE BIDDING FOR AERIAL SPRAYING, GROUND SPRAYING AND OTHER MOSQUITO CONTROL EFFORTS,AND FOR OTHER PURPOSES City Attorney Peeples read the Ordinance for the SECOND time. Councilor Pulliaum made a motion, seconded by Councilor Robinson to suspend the rules and place the Ordinance on the third reading. Upon voice vote, the voting was unanimous. City Attorney Peeples read the Ordinance for the THIRD AND FINAL time. Councilor Pulliaum made a motion, seconded by Councilor Taylor to approve the Ordinance. Upon voice vote, the voting was unanimous. The Ordinance was approved and assigned No. 2397. NEW BUSINESS Councilor Pulliaum made a motion, seconded by Councilor Taylor to suspend the rules and read the title only of R-1, 0-1, 0-2, 0-3, and 0-4. Upon voice vote, the voting was unanimous. R-1 A RESOLUTION APPROVING AN AMENDMENT TO THE 2015 BUDGET FOR THE CITY OF WEST MEMPHIS,ARKANSAS AND FOR OTHER PURPOSES City Attorney Peeples read the Resolution. Councilor Pulliaum made a motion, seconded by Councilor Robinson to approve the Resolution. Upon voice vote, the voting was unanimous. The Resolution was approved and assigned No. 2094, 0-1 AN ORDINANCE WAIVING COMPETITIVE BIDDING FOR THE PURCHASE OF AN ADMINISTRATIVE POLICE VEHICLE,AND FOR OTHER PURPOSES City Attorney Peeples read the Ordinance for the FIRST time. Councilor Pulliaum made a motion, seconded by Councilor Taylor to suspend the rules and read the Ordinance for the second time. Upon voice vote, the voting was unanimous. City Attorney Peeples read the Ordinance for the SECOND time. Councilor Pulliaum made a motion, seconded by Councilor Taylor to further suspend the rules and place the Ordinance on the third reading. Upon voice vote, the voting was unanimous. City Attorney Peeples read the Ordinance for the THIRD AND FINAL time. Councilor Pulliaum made a motion, seconded by Councilor Taylor to approve the Ordinance. Upon voice vote, the voting was unanimous. The Ordinance was approved and assigned No. 2398. Mayor Johnson said this was going to be paid 100% by a grant. 0-2 AN ORDINANCE GRANTING A SPECIAL USE PERMIT FOR THE PROPERTY LOCATED AT 401 GLEN BAILEY DRIVE,ALLOWING A 125' SELF SUPPORT COMMUNICATION TOWER IN AN I-1, INDUSTRIAL DISTRICT FOR ENTERGY Councilor Robinson made a motion, seconded by Councilor Taylor to refer the Ordinance to Planning Commission. Upon voice vote, the voting was unanimous. 0-3 AN ORDINANCE TO AMEND SECTION 2.51.030 OF THE WEST MEMPHIS MUNICIPAL CODE ESTABLISHING THE SALARY FOR THE POSITION OF CITY ATTORNEY,AND FOR OTHER PURPOSES City Attorney Peeples read the Ordinance for the FIRST time. Councilor Catt made a motion, seconded by Councilor Taylor to suspend the rules and read the Ordinance for the second time. Upon voice vote, the voting was unanimous. Attorney Peeples read the Ordinance for the SECOND time. Councilor Pulliaum made a motion, seconded by Councilor Taylor to further suspend the rules and place the Ordinance on the third reading. Upon voice vote, the voting was unanimous. City Attorney Peeples read the Ordinance for the THIRD AND FINAL time. Councilor Pulliaum made a motion, seconded by Councilor Taylor to approve the Ordinance. Upon voice vote, the voting was unanimous. The Ordinance was approved and assigned No. 2399. 0-4 AN ORDINANCE TO AMEND THE PERSONNEL MANUAL OF THE CITY OF WEST MEMPHIS, ARKANSAS TO ESTABLISH BI-WEEKLY PAY PERIODS AND FOR OTHER PURPOSES City Attorney Peeples read the Ordinance for the FIRST time. Councilor Catt made a motion, seconded by Councilor Taylor to suspend the rules and read the Ordinance for the second time. Upon voice vote, the voting was unanimous. Attorney Peeples read the Ordinance for the SECOND time. The Ordinance will be on the final reading January 7, 2016. Councilor Catt reported the Budget Committee recommended that 11129"of the 2015 budget, plus adding the addition 3% raises for city employees, is approved for operating the first month of the New Year. Councilor Pulliaum made a motion, seconded by Councilor Taylor to add R-2 to the agenda. Upon voice vote, the voting was unanimous. L R-2 A RESOLUTION TO APPROVE AND ADOPT A TEMPORARY BUDGET FOR THE CITY OF WEST MEMPHIS AND FOR OTHER PURPOSES Councilor Pulliaum made a motion, seconded by Councilor Taylor to suspend the rules and read the title only of R-2. Upon voice vote, the voting was unanimous. City Attorney Peeples read the Resolution. Councilor Pulliaum made a motion, seconded by Councilor Robinson to approve the Resolution. The Resolution was approved and assigned No.2095, PERMISSION REQUEST Councilor Pulliaum made a motion, seconded by Councilor Taylor to approve payment of$49,500 to Roy's Trucking for the demolition that has been completed at Mayfair Apartments. Upon voice vote, the voting was unanimous. Councilor Pulliaum made a motion, seconded by Councilor Taylor to give permission for Mayor Johnson to sign the Police Service Contract with Motorola Solutions, subject to the City Attorney's approval. Upon voice vote, the voting was unanimous. COMMITTEE REPORTS Public Works Committee-Councilor Taylor reported Crimestoppers money could not be used as a source for rewards for illegal dumping because illegal dumping is a misdemeanor. Public Works Department is going to get with the City Attorney on how they can start a reward program. It was suggested to raise sanitation rates by $1.00 to increase revenue for the purchase of new equipment to update the aging fleet. Discussion will continue at the next meeting. Total recycling in November was 11,800 pounds. It was reported there was 6.5" of rainfall L on November 16'" and 17'". There were no reports of homes being flooded. Southland Drive Phase 3 Project is set to be bid on January 28'". Airport Commission—Councilor Robinson reported that Airport Engineer, Stacey Morris presented the proposed FY2017-2021 Capital Improvement Plan. Improvements total$4.4 M over the next 5 years. The Airport Commission reviewed and approved this plan to be submitted to FAA. The Master Plan Update is progressing ahead of schedule. Fire Commission—Councilor Can reported they had 2 promotions from firefighters to drivers. They didn't get four FEMA grants they applied for but will try again next year. EMS collections as of December 3 were$434,600.99. There were 1266 fire calls through November and 5647 ambulance calls. Councilor Pulliaum announced there will be a Police Commission meeting Monday at 4:00 pm. Mayor Johnson expressed his appreciation for all of the City Council's work on the 2016 budget. Having no further business to come before the Council, Councilor Pulliaum made a motion, seconded by Councilor Taylor to adjourn. Upon voice vote, the voting was unanimous. The meeting adjourned at 2:03 pm. Passed and approved this 7th day of January 2016. LMayor William H. Johnson ATTEST: Philli"- -� Clerk EFFECTIVE JANUARY 1, 2016 BID TABULATION SHEET FOR 2016 MATERIAL SUPPLY CONTRACTS BID DATE: 12/3/2015 CRUSHED LIMESTONE GRAVEL: 1 APAC-TENNESSEE, INC. $ n& t) 4 ton I � 2 FULLEN DOCK AND WAREHOUSE 8 $ i L(i ton 3 RAZORBACK CONCRETE COMPANY $ 24 IQ-4- ton 4 $ ton ASPHALT: 1 APAC-TENNESSEE,INC. $ �� /,tonto 2 LEHMAN-ROBERTS COMPANY $ `�'to tort 3 $ ton 4 $ ton CONCRETE: 85 1 RAZORBACK CONCRETE COMPANY Standard Mix $ `Q , cubicyaajrd p b High-Early Mix $ I V — cubic yard 2 Standard Mix $ cubic yard High-Early Mix $ cubic yard 3 Standard Mix $ cubic yard High-Early Mix $ cubic yard 4 Standard Mix $ cubic yard High-Early Mix $ cubic yard