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02/04/2016 MINUTES WEST MEMPHIS CITY COUNCIL February 4, 2016 A regular meeting of the West Memphis City Council was held on Thursday, February 4, 2016 at 1:30 p.m. in the City Council Chambers at City Hall, 205 S. Redding, West Memphis, Arkansas. Invocation was given by Michele Morris, Associate Pastor of the First United Methodist Church. Mayor Johnson called the meeting to order at 1:30 p.m. Phillip Para, City Clerk, called the roll. Those present were: Mayor William H. Johnson, City Attorney David Peeples, City Treasurer Frank Martin and Councilors, Lorraine Robinson, Tracy Catt, James Pulliaum, Ramona Taylor, Helen Harris, Taz Tyrone, and Melanie Hutchinson. Absent was: Councilors, Marco McClendon, Willis Mondy, and James Holt Quorum being present, Mayor Johnson proceeded with the meeting. BID OPENINGS Bids for 2016 Airport Grass Cutting, 2016 Municipal Properties Grass Cutting, 2016 Mid America Industrial Park Grass Cuffing and Ground Maintenance, and 2016 Grass Spraying at Municipal Properties were opened at 1:00 and copies of the bid tabulations were given to the City Council. Councilor Robinson made a motion, seconded by Councilor Taylor to accept the bids and refer the Airport Grass Cutting Bids to the Airport Commission for final disposition. Upon voice vote, the voting was unanimous. Councilor Pulliaum made a motion, seconded by Councilor Taylor to accept the bids for the 2016 Municipal Properties Grass Cutting, 2016 Mid America Industrial Park Grass Cutting and Ground Maintenance, and 2016 Grass Spraying at Municipal Properties and refer them to Administration for final disposition. Upon voice vote, the voting was unanimous. MINUTES Councilor Catt moved, seconded by Councilor Pulliaum to dispense with the reading of the minutes of January 21, 2016 City Council meeting and approve them as submitted. Upon voice vote, the voting was unanimous to approve. STATE OF THE CITY MESSAGE Mayor Johnson presented a copy of the 2015 State of The City Message. A copy is attached for the record. OLD BUSINESS NEW BUSINESS COMMITTEE REPORTS Councilor Robinson Reported the Police Commission met and Councilor Mondy was elected Chairman and Councilor Robinson was elected Secretary. They discussed the problem with tires being left on vacant lots. Councilor Catt reported the Budget Committee recommended approval of two items (R-1 and 0-1)that are to be added to the agenda. Tracy Catt made a motion, seconded by Councilor Tyrone to add R-1 to the agenda. R-1 A RESOLUTION APPROVING AN AMENDMENT TO THE 2015 BUDGET FOR THE CITY OF WEST MEMPHIS,ARKANSAS,AND FOR OTHER PURPOSES Upon voice vote, the voting was unanimous. Councilor Pulliaum made a motion, seconded by Councilor Taylor to suspend the rules and read the Resolution by title only. Upon voice vote, the voting was unanimous. City Attorney Peeples read the Resolution. Councilor Robinson made a motion, seconded by Councilor Tyrone to approve. Upon voice vote, the voting was unanimous. The Resolution was adopted and assigned No.2098. Tracy Catt made a motion, seconded by Councilor Tyrone to add 0-1 to the agenda. 0-1 AN ORDINANCE TO AMEND SECTION FIVE OF ORDINANCE 2361 REGARDING THE SALARY FOR THE OFFICE OF CITY CLERK AND TO AMEND THE SALARY FOR THE OFFICE OF CITY TREASURER FOR THE CITY OF WEST MEMPHIS, ARKANSAS,AND FOR OTHER PURPOSES Upon voice vote, Councilor Pulliaum voted no. The motion to add 0-1 to the agenda died for lack of a unanimous consent. Councilor Catt requested the Ordinance be placed on the agenda for the next City Council meeting. PERMISSION REQUESTS Councilor Harris made a motion, seconded by Councilor Tyrone to approve payment to Arkansas Municipal League for Legal Defense Program in the amount of$72,173.75 and Workers Compensation Program in the amount of$420,964.00. Upon voice vote, the voting was unanimous. Councilor Harris made a motion, seconded by Councilor Tyrone to approve payment to The Phoenix Group in the amount of$172,460.00 for an ambulance. Upon voice vote, the voting was unanimous. Having no further business to come before the Council, Councilor Pulliaum made a motion, seconded by Councilor Tyrone to adjourn. Upon voice vote, the voting was unanimous. The meeting adjourned at 1:40 pm. Passed and approved this 18th day of February 2016. i Mayor William H. Joh son ATTEST: Phillip Para, City Clerk Minutes prepared by Cindy Greenwood, Sr. Deputy City j j G,^.9 CITY OF WE&T MEMPHI& 205 S. Redding • PO. Box 1728 • West Memphis, Arkansas 72303-1728 • (870) 732-7500 BID TABULATION SHEET February 4,2016 MID-AMERICA INDUSTRIAL PARK GRASS CUTTING AND MAINTENANCE OF TREES AND BEDS BIDDER BID PRICE T.C. Lawn care $ Per cut(14) S Maintenance $ Bid for the year Pro-Turf Management $ . 3 1l cO Per cut(14) $ 4 [XYZ °O Maintenance $ -DaD°O Bid for the year O'Neal Cut Grass $ Per cut(14) $ Maintenance $ Bid for the year An Equal Opportunity Employer Treemendous Landscape $ Per cut(14) & Garden Center $ Maintenance $ Bid for the Year Grafton Homes and Garden $at3Q ' Per cut(14) $ 3i S,V1 'Maintenance $JlQ o8 Bid for the year Tru-Green Landscape $ Per cut(14) $ Maintenance $ Bid for the year Vincent Lawn Servive $ Per Cut(14) $ Maintenance $ Bid for the year Jay Shannon Landscape Work $ Per cut(14) $ Maintenance $ Bid for the year C & K Lawn care $ Per cut(14) $ Maintenance $ Bid for the year Vincent Lawn Service $ Per cut(14) $ Maintenance $ Bid for the year $ Per Cut(14) $ Maintenance $ Bid for the year CITY Of WEST MEMPHI& 205 S. Redding• PO Box 1725 • Weis Mnnphk, Arkamas 723113-1725 • ( 701 732-7500 Memo: Date: February 5, 2016 To: City of West Memphis-City Clerk Cindy Greenwood From: Renita Rash- Purchasing Agent Re: Change in Airport Grass Cutting and Maintenance 2016 Please accept this change on Bid amount for the West Memphis Municipal Airport Grass and Maintenance for 2016. Please replace the bid tabulation sheet that went before the City Council on February 4.2016 with the corrected copy attached. I made an error in the number of finished cut and rough cut amounts. The corrected bid tabulation sheet is attached and reflects these changes. I called Frank Martin and he agreed to have Cindy Greenwood attach the new Bid Tabulation sheet to the minutes for the City Council packets to show this correction. If you have any questions please contact me. A�� LKrur om,,,rnom, E��nio,xr CITY OF WEST MEMPIII& 20n S. Redding• PO Box 1728 • West Memphis, Arkan.ee 92103-1728 • ig701 712-7500 2016 BID TABULATION SHEET WEST MEMPHIS MUNICIPAL AIRPORT \GRASS CUTTING MAINTENANCE BIDDER NAME BIDDER AMOUNT PRO TURF MANAGEMENT $ NO B.a T.C. LAWN CARE $ N 0 La TRU GREEN LANDSCAPE $ Na B..d TREMENDOUS LANDSCAPE $ (U0 Lei O'NEAL CUT GRASS $ roo 6,i) GRAFTON HOMES AND GARDEN $ No Lie F�. ahnne W+ax\aaA+= 14, G1Il•od JAY SHANNON LANDSCAPE WORK $ Re+ .1e rrn�, tata:als=- I�+ 35,1412 -06 VINCENT LAWN SERVICE $ NO An Equu Oppnrrunlp Inlplover CITY OF WF&T MFMPIII& 205 S. Redding• R0. Rn. 1728 • Wes! Memphis.Arkansas 72303-1728 • 1820) 732-7500 2016 BID TABULATION SHEET WEST MEMPHIS MUNICIPAL AIRPORT \GRASS CUTTING MAINTENANCE BIDDER NAME BIDDER AMOUNT PRO TURF MANAGEMENT $ T.C. LAWN CARE $ TRU GREEN LANDSCAPE $ TREEMENDOUS LANDSCAPE $ O'NEAL CUT GRASS $ GRAFTON HOMES AND GARDEN $ JAY SHANNON LANDSCAPE WORK $ 3 Lk U 00 x a = 5a,C9a,00 VINCENT LAWN SERVICE $ An Equal Opoomunoy Employer Mayor William H. Johnson Presents The 2015 State of the City Message The year 2015 was a successful year with much accomplished. The Public Works Department completed drainage project on South 10th funded with 80% CDBG and 20% City. Plan to bid Phase II on South 9th and South 11th in April. This department completed drainage improvement project in Westwood Acres which has dramatically reduced flooding in the southwest area of the City. Completed overlay of 11 ,000 L.F. of City street. Completed design on the third phase of Southland Drive. Bid date for the $2.6 M project is February 16, 2016. Continued to expand the recycling program. 2015 totals were up 25% to 150,000 lbs. Added ewaste and paint disposal to the program and continued to support Code Enforcement on illegal dumping, tire disposal and mowing of vacant properties. The Planning and Development Department issued building permits for industrial and commercial development with an estimated cost in excess of sixty (60) million dollars. This figure includes eighteen (18) permits for new construction and twenty-seven (27) permits to re-model existing buildings. Additionally, the department issued ten (10) permits for new single family homes and another eighty-five (85) permits to re-model or add-on to exiting residential structures. The Community Development Department oversaw the rehabilitation of sixty-one (61) single-family homes utilizing the labor of volunteer groups. These homes are owner- occupied by elderly/low income and or handicapped individuals. The City demolished forty-nine (49) substandard and vacant structures. The City is continuing its relationship with Memphis Area Transit Authority to provide bus service in West Memphis with connections to Memphis. Ridership continues to increase and averages more than 20,000 riders a month. The construction of a bicycle/pedestrian trail across the Mississippi River connecting West Memphis to downtown Memphis is proceeding and will be completed in 2016. The completed project will re-surface the North side of the Harahan Bridge and provide a trail connection from downtown Memphis across the river, over the levee and into downtown West Memphis. Economic Development Highlights for 2015 • Over $63 million in new and expanding retail, commercial, and industrial investments. o Cargill $31 .5 million o Dreyfus $ 10.8 million o Sediver $5.9 million o Holiday Inn $4 million o Curtis Lumber $2.2 million o Faulk Elementary $2 million • Cargill and Dreyfus both began construction of major granaries. This will make West Memphis, along with other granaries, the collection point for over $50 million bushels of soybeans a year for the export market. Local farmers won't have to send their trucks across the River. Both companies decided to locate in the area without requesting local incentives. Both companies will become good electric customers. • Sediver announced West Memphis will be the center of its North American operations. The company bought 15 acres in the city's Mid America Industry Park with plans to eventually hire 70 employees at an average wage of $21 hour. The company broke ground in September with a target date of November 1 , 2016 as the start of its operation. • ERVIN Equipment relocated from north Mississippi to a site on Petro Road in West Memphis. • In October, Sterigenics International announced it would begin a $ 15 million expansion of its West Memphis facility in 2016. The company, which has been in West Memphis since 1999, will add another 20 jobs to its operation once the expansion has been completed. 2015 Year In Review for the WMFD The West Memphis Fire Department hosted the 80 hours Driver/Operator Class from the Arkansas Fire Academy. The new Tornado Sirens were installed in March and are now operational. Lt. Scott Simpson represented the WMFD in the 9/11 Stair Climb in Indianapolis, IN in April. On May 1 , Bud Spears officially retired from the West Memphis Fire Department after his injury. The Department was represented at the Crittenden County JA backpack giveaway at the Boys Club and at the Crittenden County Business Expo at the Holiday Plaza Mall. Fire Prevention Month kicked off in October with the FD visiting over 200 kids in local schools. WMFD received an award from the Military for being a good employer of military personnel. The Fire Department made 1348 runs in 2015 including: • 261 Fire Calls • 814 EMS/Rescue Calls • 95 Hazmat Calls • 128 Alarm Calls • 50 Other Miscellaneous Type Calls There were also 4682 Ambulance Runs. The Fire Department applied for and received the following grant funding: • FEMA Port Security Grant for new water rescue equipment $ 19,612.00 • ADEM Grant for Hazmat Equipment $ 16,860.00 • Walmart Grant for Fire Prevention $ 1 ,000.00 West Memphis Utilities completed Rehab of Manholes in Sewer Basins 3, 4, & 17 and started manhole rehab in Basin 8. Basin 3 & 4 NW part of City Basin 17 in NE part of City and Basin 8 in SE part of city and largest Basin. In addition the Utility completed Rehab of Pump Station 10 which is located at Monroe & 22nd as well as renovation of our last Electrical Substation "Lehi" located behind ASU-Mid South. These equated to approximately 1 million dollars spent on improvements on the city's infrastructure. The West Memphis Utilities continue to maintain the lowest water rates in the state and now have the second lowest residential rates in the state when you use an average of 1000 KWH per month. The Police Department is currently operating at full staff and has completed over 14,000 man hours of training during 2015, and plans to increase that number in 2016. The West Memphis Police Department is one of only five law enforcement agencies in the United States chosen to participate in the Department of Justice's pilot program known as the Violence Reduction Network, a program designed to help police departments establish a systematic community outreach program that will result in less violent crime in our community. The Department has several community programs planned for 2016 including several utilizing its partnership with the Department of Justice's Violence Reduction Network. The Department will be hosting a Blue Courage Training Seminar, a nationally recognized leadership development workshop that stresses self-improvement, increased community engagement, ethics and stress management in law enforcement. All WMPD officers will attend and the seminar will be open to surrounding law enforcement agencies. The Department is actively involved in providing local businesses and schools with safety training including active shooter response.