06/02/2016 MINUTES
WEST MEMPHIS CITY COUNCIL
June 2, 2016
A regular meeting of the West Memphis City Council was held on Thursday, June 2, 2016 at 1:30 p.m. in
the City Council Chambers at City Hall, 205 S. Redding, West Memphis,Arkansas.
Invocation was given by Minister John Rech of New Hope Missionary Baptist Church. Councilor Pulliaum
called the meeting to order at 1:35 p.m., Phillip Para, City Clerk, called the roll. Those present were: City
Attorney David Peeples, Councilors Melanie Hutchinson, Lorraine Robinson, Tracy Catt, James Pulliaum,
Ramona Taylor, Helen Harris, Willis Mondy and James Holt. Absent was: Mayor William H. Johnson, City
L Treasurer Frank Martin and Councilor's Taz Tyrone and Marco McClendon. Quorum being present, the
meeting proceeded.
Councilor Taylor moved, seconded by Councilor Mondy, in the absence of the Mayor, to appoint
Councilor Pulliaum to chair the City Council meeting. Upon voice vote, voting was unanimous.
BID OPENING
There were no bid openings.
MINUTES
Councilor Catt moved, seconded by Councilor Mondy, to dispense with the reading of the minutes of May
19, 2016 City Council Meeting and approve them as submitted. Upon voice vote, the voting was
unanimous to approve.
OLD BUSINESS
There was no old business.
NEW BUSINESS
Councilor Robinson moved, seconded by Councilor Holt to table R-1, indefinitely. Upon voice vote, voting
was unanimous.
R-1 A RESOLUTION TO APPROVE AND AUTHORIZE THE ACCEPTANCE OF AN AMENDED
TIGER IV GRANT AGREEMENT FOR THE DESIGN AND UPGRADE TO THE EXISTING FRIDAY
GRAHAM INDUSTRIAL RAIL, THE ACQUISTION OF APPROXIMATELY 44 ACRES OF PROPERTY,
AND THE DESIGN AND CONSTRUCTION OF A TRANSLOAD FACILITY AND FOR OTHER
PURPOSES (Tabled indefinitely)
R-2 A RESOLUTION APPROVING THE SELECTION OF AN ENGINEERING FIRM FOR
PROFESSIONAL DESIGN SERVICES FOR HINO ROAD BRIDGE REHABILITATION PROJECT
Councilor Taylor moved, seconded by Councilor Harris to read R-2 by title only. Upon voice vote, voting
was unanimous to read R-2 by title only.
City Attorney Peeples read the Resolution by title only, Councilor Taylor moved, seconded by Councilor
Harris to approve R-2. Upon voice vote, the voting was unanimous to approve. The Resolution was
assigned No. 2106.
0-1 AN ORDINANCE TO WAIVE COMPETITIVE BIDDING AND APPROVE THE PURCHASE OF
APPROXIMATELY 20 ACRES OF PROPERTY LOCATED AT 2100 PORT ROAD,WEST MEMPHIS
ARKANSAS FOR ONE MILLION TWO HUNDRED THOUSAND DOLLARS ($1,200,000)THAT WILL BE
USED AS A TRANSLOAD FACILITY AS PART OF THE TIGER IV GRANT THAT WAS AWARDED TO
THE CITY(Tabled indefinitely )
Councilor Robinson moved, seconded by Councilor Holt to table 0-1 indefinitely. Upon voice vote, voting
was unanimous.
PERMISSION REQUEST
PLANNING COMMISSION RECOMMENDATION
Councilor Taylor moved, seconded by Councilor Robinson to accept Planning Commission
Recommendations as submitted. Upon voice vote, voting was unanimous. (See attachment)
COMMITTEE REPORTS
The Police Commission and Public Works Commission met jointly on May 19, 2016 at 5:30 p.m.
Councilor Mondy said the commission discussed the issues with illegal dumping and the problem with
grass being blown into the streets. Chief Oakes will be informing his officers to lookout for these
infractions during the weekends. Councilor Mondy said that the commission discussed with Chief Oakes
plans to submit a grant to secure cameras to monitor the problem with illegal dumping. The areas that
they will be concentrating on will be the Roberta Jackson Center, Sonny Weems Park and the Boys and
Girls Club. The Police Department also plans to organize Night Out events in the community throughout
the summer.
The Personnel Commission met on June 1, 2016. Councilor Taylor said the commission met with Human
Resource Director Janice Coleman to review the City bereavement policy, leadership in different
departments and issues with the current health provider.
ANNOUNCEMENTS
Councilor Taylor announced that Main Street West Memphis would be showing the movie 'The Princes
and the Frog' on Friday June 3, 2016 at 8:00 p.m. at the Regions Bank Park, located at 231 East
Broadway. The event will be free. People will need to bring their own chairs, blankets and drinks, popcorn
will be provided free of charge.
CITIZEN REQUEST
No one signed up for citizen request.
Having no further business to come before the City Council, Councilor Taylor moved, seconded by
Councilor Robinson to adjourn. Upon voice vote, the voting was unanimous. The meeting adjourned at
2:00 p.m.
PASSED and APPROVED this 23 day of June 2016.
WILLIAM H. JOHN N, MAYOR
ATTEST:
PH•l■ • ''A, CITY CLERK
Minutes prepared by: Patricia Lane,Jr. Deputy City Clerk
RESOLUTION NO. 10(a
A RESOLUTION APPROVING THE SELECTION OF AN ENGINEERING
FIRM FOR PROFESSIONAL DESIGN SERVICES FOR HINO ROAD
BRIDGE REHABILITATION PROJECT.
WHEREAS, Arkansas Code Annotated 19-11-801, et seq ., provides the procedure for
the selection and negotiation of contracts for professional services, including professional
engineering services; and
WHEREAS, competitive bidding for the procurement of professional engineering
services is prohibited; and
WHEREAS, the City of West Memphis is in need of contracting for professional
engineering services for the Hino Road Bridge project; and
WHEREAS, the City of West Memphis has reviewed and evaluated the current
statements of qualifications and performance data on file, selected and negotiated a
contract with the firm considered the best qualified and capable of performing the desired
work, that being Parsons Transportation Group.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
WEST MEMPHIS, ARKANSAS, that the selection of Parsons Transportation Group to
provide engineering services to the City of West Memphis for the Hino Road Bridge
Rehabilitation project is hereby approved and the Mayor and the City Clerk are hereby
authorized to execute the necessary contracts on behalf of the City of West Memphis for
the professional services to be provided by Parsons Transportation Group.
ADOPTED this day of )�= 2016
ir H. John- .. ; M.yor
ATTEST:
Phillip Para, ity Clerk
RECEIVED
City Clerk's Office
at i� e •3i-/, /4.36-42--2
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