1043,..,,
~~~
ORDINANCE N0. /
AN ORDINANC ~' `1'0 WAIV ~ COMPE'1'ITIVfs }3:[llD1:NG,
ESTABLIS}iING AN },tdERGEN CY AND F'OR OTHER PURPOSES .
WHEREAS, Arkansas Statute l9-li}~25 allows waivin of
competitive bidding in exceptional situations where such
procedure is deemed not f~as:~ble or practical, and
WHEREAS, there are many 3_tems necessary for the City's use
where competitive bidding is deemed not feasible or practical;
NOW, `!'}}IsR}•~I~OR}~;, }3}~ I`i' ORDA:LN}~~D BY THE CITY COUNCIL OF THE
C7:TY OF W}sST ME}~}PHIS, ARKANSAS
1. That competitive bidding be waived for the follotiing
item 'to be lzsed by the City, which is described as follo-,rs
1. LOAD MANAGEMENT CONTROL -Purchased through Sangamo Weston in Atlanta, GA
not to exceed $80,0.00
2. 2100.i'eet of 8" water pipe and fittings -Purchased through Arkansas Meter
Supply in Little Rock, AR
_ not to exceed $19,000
2. L`,ner~ency C1.alzse. - It having been found and deter~-nint'd
by the City Council of the City of Z~Test Memphis, Arkansas that
there is an urgent need by file City of West P•lemphis for the item ~
. . _ .~ _ .
described above, an emergency i_s hereby dec~_ar. od to exist, and
this Ordinance being .necessary for the preservation of the pubic .
peace, health, safety and welfare of the citizens of West Memphis,
Arkansas, shall be in full force and effect from and after the
date of its passage and approval.
PASS}•;D AND APP}~OV}~;D thf.s
~j
_ day of __
1~G
A'1"1'I?.ST
cxTY cLERK
S}'OT}BORED BY
MAYOR ~
,~, 4
~~ C`~ G`FQ~`
~' ~° 5 '
~ ~ ~
MINUTES.
WEST MIIKPHIS UTILITX COMMISSION
November 20th, 1980
The West Memphis Utility Commission met in regular session at 1:30 p.m.
on November 20, 1980
Those in attendance were: Chairman Sam Smith, Commissioners Hugh Chalmers,
Willie Higgins, Marilyn Renfroe, and Don Grimsley; P. G. Para, Joryn Smith
and members of the press.
The meeting was called to order and opened with prayer by Chairman Sam
Smith.
Minutes of the last mee~tirrg were read and approved on a motion by Mr.
Chalmers and a second by Mr. Grimsley.
First order-~#' business was approving bids that had been received on
poles, wire and srap material; on the recommendation of Joryn Smith the bid
of Diversified Electric of North Little Rock was accepted on a motion by
Mr. Grimsley and a second by Mr. Higgins. Also on a motion by Mr. Grimsley
and a second by Mr. Chalmers the bid on scrap copper was given to West
Memphis Scrap Iron and to Lazarov on the cast iron and steel..Only one
bid was received on the aluminum wire and that was from Diversified Electric
of North Little Rock, this bid was approved on a motion from Mr. Chalmers
and a second by Mr. Grimsley.
Mr. Para explained to those present that a new roof was going to have to
be installed on the old building on S. Second Sheet where the generators
are stored and that two bids had been received; on a motion by Mr. Chalmers
and a second by Mr. Higgins the bid was granted to the low bidder, Razorback
Builders at a price of $5,500 which wi_li be pclid out of the depreciation
fund
The Commission was asked to recomrnerrd to the City Council that a Waive
Bid Ordinance be passed to purchase 2100 feet of 8" water pipe to complete
the waterline construciton to Southland Park Kennels. This was passed on
a motion by Mr. Grimsley and a second by Mr. Chalmers. It was also noted
that Southland would reimburse the Utility for this extra pipe and fittings.
A discussion was held on the recent loss of the Load. Management Control
System by lightning,;and it was recorrunended that in order to save changing the
entinre system that it would be to our advantage to stay with Sangamo Weston,
but it was going to cost approximately $85,000 to replace the system. So Mr.
Para asked the Conunission to recornrnend to the City Council. to pass a Waive
Bid Ordinance to give the Utility Corrmrission the authority to go ahead with
replacing the control system; this reconunendation was passed on a motion by
Mr. Grimsley and a second by Mr. ~lig~;ins.
_ .
Mr. Para explained that this replacement would also be paid out of the
depreciation fund..
A discussion was held about allowing Allen & Hoshal] to update the
Commercial Electric Rate Schedules to two catagories instead of the four
or five now in effect. This would amount to about $10,000 more than the
present retainer fee; this was approved on a motion by Mr. Grimsley and a
second by Mr. Higgins.
The City Attorney had written a letter askin}; permission to examine
some files of the Ut~iliyt, but after some discussion it was suggested that
this be tabled unt~i,l Mr. Smith could be present to explain more explicitly
as to what he had reference to on a motion by Mr. Grimsley and a second by Mr.
Chalmers.
n request by the Park Commission tc, defer the ]or~n l,nyment until next
~^~ar was approved on a r:iotion by ~1r. Cl,almerc, ,,.nd a second by Mrs. Renfroe
with t!:c stipulation t}rat the Uti 1 i ty t,c pcr•m i.Lted to use the Yark Commis-
sion building for storage.
P4r. Para, Joryn Smith and lJyrnan idorl;an were asked to try to work out
some kind of system to try to help the senior citizens a.nd others who are
havint; problems paying bills ou time bcc<~>>^~~ of -the date they receive their
Social Security, Welfare and other subsidy checks. Mr. Yara said that if
the deadline for paying; the net amount wc~rr. to be extended another five
days it would cost the Utility approximately $60,000 a year.
There being no further business , t.hc mcetinf; eras adjourned on a motion
by bfr. Grimsley aril a second by Mrs . }ten Croe .
nPPROVFD:
Sam Smith
` -t
Billie Callan, Secy.