Agenda 10/06/16 PLEASE TURN OFF ALL CELL PHONES
AGENDA
WEST MEMPHIS CITY COUNCIL
OCTOBER 6,2016
PRAYER:
CALL TO ORDER:
ROLL CALL:
BID OPENING:
MINUTES: APPROVE OR CORRECT MINUTES OF SEPTEMBER 15, 2016
OLD BUSINESS:
NEW BUSINESS:
PERMISSION
REQUEST:
COMMITTEE
REPORTS:
APPOINTMENTS:
ANNOUNCEMENTS:
CITIZENS REQUEST:
ADJOURNMENT:
MINUTES
WEST MEMPHIS CITY COUNCIL
SEPTEMBER 15, 2016
A regular meeting of the West Memphis City Council was held on Thursday, September 15, 2016 at 1:30
p.m. in the City Council Chambers at City Hall, 205 S. Redding, West Memphis, Arkansas.
Invocation was given by Pastor John Rech. Mayor Johnson called the meeting to order at 1:30 p.m.
Phillip Para, City Clerk, called the roll. Those present were: Mayor William H. Johnson, City Attorney
David Peeples, City Treasurer Frank Martin and Councilors, Willis Mondy, James Holt, Melanie
Hutchinson, Taz Tyrone, Lorraine Robinson, Tracy Catt, James Pulliaum, and Ramona Taylor. Absent
were Councilors Marco McClendon and Helen Harris.
BID OPENINGS
Bids for the West Memphis Public Works Department 2016 Street Overlay & Street Improvement
Program were opened at 1:00 and copies of the bid tabulation were given to City Council. Councilor
Taylor made a motion, seconded by Councilor Pulliaum to accept the bids and refer to Public Works
Committee for disposition. Upon voice vote, the voting was unanimous. (See attached)
MINUTES
Councilor Catt moved, seconded by Councilor Taylor to dispense with the reading of the Minutes of
September 1, 2016 City Council Meeting and approve them as submitted. Upon voice vote, the voting
was unanimous.
NEW BUSINESS
Councilor Pulliaum moved, seconded by Councilor Taylor to suspend the rules and read R-1, R-2, R-3
and 0-1, 0-2, and 0-3 by title only. Upon voice vote, the voting was unanimous.
R-1 A RESOLUTION APPROVING THE SETTLEMENT OF AN ACTION STYLED KEYA TURNER
V. CITY OF WEST MEMPHIS AND AUTHORIZING THE MAYOR TO EXECUTE THE SETTLEMENT
AGREEMENT AND TO TAKE SUCH OTHER ACTIONS AS MAY BE NECESSARY TO EFFECTUATE
THE SETTLEMENT,AND FOR OTHER PURPOSES
City Attorney Peeples read the Resolution by title only. Councilor Pulliaum moved, seconded by Councilor
Taylor to approve R-1. Upon voice vote, the voting was unanimous to approve. The Resolution was
assigned No. 2109.
R-2 A RESOLUTION TO APPROVE AND AUTHORIZE THE ACCEPTANCE OF AN AMENDED
TIGER IV GRANT AGREEMENT FOR THE DESIGN AND UPGRADE TO THE EXISTING FRIDAY
GRAHAM INDUSTRIAL RAIL, THE ACQUISITION OF APPROXIMATELY 44 ACRES OF PROPERTY,
AND THE DESIGN AND CONSTRUCTION OF A TRANSLOAD FACILITY AND FOR OTHER
PURPOSES
City Attorney Peeples read the Resolution by title only. Councilor Pulliaum moved, seconded by Councilor
Taylor to approve R-2. Upon voice vote, the voting was unanimous to approve. The Resolution was
assigned No. 2110
R-3 A RESOLUTION APPROVING THE 2016 BUDGET
City Attorney Peeples read the Resolution by title only. Councilor Pulliaum moved, seconded by Councilor
Taylor to approve R-3. Upon voice vote, the voting was unanimous to approve. The Resolution was
assigned No. 2111.
0-1 AN ORDINANCE TO AMEND ORDINANCE 2408 REGARDING THE COST OF RE-
CHASSISING OF THE EXISTING JET A REFUELER FOR THE WEST MEMPHIS MUNICIPAL
AIRPORT, AND FOR OTHER PURPOSES
City Attorney Peeples read the Ordinance for the FIRST time. Councilor Pulliaum made a motion,
seconded by Councilor Robinson to suspend the rules and place the Ordinance on the second reading.
Upon voice vote, the voting was unanimous. City Attorney Peeples read the Ordinance for the SECOND
time. Councilor Robinson made a motion, seconded by Councilor Tyrone to further suspend the rules
and place the Ordinance on the third and final reading. Upon voice vote, the voting was unanimous. City
Attorney Peeples read the Ordinance for the third and final time. Councilor Robinson made a motion,
seconded by Councilor Taylor to approve the Ordinance. Upon voice vote, the voting was unanimous.
The Ordinance was adopted and assigned No. 2413.
0-2 AN ORDINANCE TO WAIVE COMPETITIVE BIDDING AND APPROVE THE PURCHASE OF
APPROXIMATELY 20 ACRES OF PROPERTY LOCATED AT 2100 PORT ROAD, WEST MEMPHIS,
ARKANSAS FOR ONE MILLION TWO HUNDRED THOUSAND DOLLARS ($1,200,000) THAT WILL
USED AS A TRANSLOAD FACILITY AS PART OF THE TIGER IV GRANT THAT WAS AWARDED TO
THE CITY, DECLARING AN EMERGENCY, AND FOR OTHER PURPOSES
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Minutes 9-15-16
City Attorney Peeples read the Ordinance for the FIRST time. Councilor Taylor made a motion, seconded
by Councilor Tyrone to suspend the rules and place the Ordinance on the second reading. Upon voice
vote, the voting was unanimous. City Attorney Peeples read the Ordinance for the SECOND time.
Councilor Pulliaum made a motion, seconded by Councilor Tyrone to further suspend the rules and place
the Ordinance on the third and final reading. Upon voice vote, the voting was unanimous. City Attorney
Peeples read the Ordinance for the third and final time. Councilor Pulliaum made a motion, seconded by
Councilor Taylor to approve the Ordinance. Upon voice vote, the voting was unanimous. The Ordinance
was adopted and assigned No. 2414. Councilor Taylor made a motion, seconded by Councilor Tyrone to
adopt the Emergency Clause, Section 4. Upon voice vote, the voting was unanimous.
0-3 AN ORDINANCE TO WAIVE COMPETITIVE BIDDING AND APPROVE THE PURCHASE OF
APPROXIMATELY 24.28 ACRES OF PROPERTY KNOWN AS THE COX PROPERTY LOCATED IN
TRACT 5 ON PORT ROAD,WEST MEMPHIS, ARKANSAS FOR THIRTY FIVE THOUSAND DOLLARS
($35,000) PER ACRE TO BE DETERMINED BY SURVEY THAT WILL BE USED AS A TRANSLOAD
FACILITY AS PART OF THE TIGER IV GRANT THAT WAS AWARDED TO THE CITY, DECLARING
AN EMERGENCY, AND FOR OTHER PURPOSES
City Attorney Peeples read the Ordinance for the FIRST time. Councilor Pulliaum made a motion,
seconded by Councilor Mondy to suspend the rules and place the Ordinance on the second reading.
Upon voice vote, the voting was unanimous. City Attorney Peeples read the Ordinance for the SECOND
time. Councilor Pulliaum made a motion, seconded by Councilor Taylor to further suspend the rules and
place the Ordinance on the third and final reading. Upon voice vote, the voting was unanimous. City
Attorney Peeples read the Ordinance for the third and final time. Councilor Pulliaum made a motion,
seconded by Councilor Taylor to approve the Ordinance. Upon voice vote, the voting was unanimous.
The Ordinance was adopted and assigned No. 2415. Councilor Taylor made a motion, seconded by
Councilor Tyrone to adopt the Emergency Clause, Section 4. Upon voice vote, the voting was
unanimous.
PERMISSION REQUESTS
Councilor Taylor made a motion, seconded by Councilor Robinson to approve the Planning Commission
Recommendations. Upon voice vote, the voting was unanimous. (See attached)
Councilor Taylor made a motion, seconded by Councilor Tyrone to table indefinitely Permission Request
to purchase property next door to the West Memphis Utility Office. Upon voice vote, the voting was
unanimous.
Councilor Tyrone made a motion, seconded by Councilor Taylor to approve payment of$896,700.00 to
Pierce Manufacturing Inc., for a new fire truck. Upon voice vote, the voting was unanimous.
Councilor Taylor made a motion, seconded by Councilor Tyrone to give permission for Mayor Johnson to
sign a loan agreement with Fidelity National Bank for$896,700.00 for the new fire truck, using a CD of
West Memphis Utility Commission for collateral at an interest rate of 2.7%for 5 years. Upon voice vote,
the voting was unanimous.
Councilor Pulliaum made a motion, seconded by Councilor Taylor to distribute funds from Southland
Racing in the amount of$18,123.58 to each of the four(4) boys and girls clubs in West Memphis,
providing they have all the proper paperwork on file. Upon voice vote, the voting was unanimous.
COMMITTEE REPORTS
Fire Commission —Councilor Catt reported they had their agility test last Saturday. Sixteen out of thirty-
three that signed up showed up. Twelve applicants passed the agility test. They currently have one
Paramedic/Firefighter opening. The WMFD is in the middle of EMT Re-certification Refresher class. The
new fire truck is scheduled to be delivered next week. The Bi-Racial Committee met September 6, 2016.
EMS collections as of September 13, 2016 are $292,918.50.
Police Commission—Councilor Mondy reported a used vehicle was purchased for undercover use. A
"Meet your Police Officers" event is planned for October 15, 2016.
Airport Commission—Councilor Robinson reported Stacy Morris said the Master Plan update should be
completed by year end. He also reported that preliminary work has begun on the next construction
project which is an expansion of the south ramp. The Airport Commission approved $89,798.55 for re-
chassising and retro fitting their Jet A re-fueler. The annual Arkansas Airport Operators Association
annual convention is September 25-27 in Texarkana. Commissioner Pike and Airport Manager Suiter will
attend.
Personnel Committee—Councilor Taylor reported there will be a City of West Memphis Employee Health
Fair October 13. The Committee discussed updating the Bereavement Policy. Five supervisors attended
Leadership Training in Jonesboro.
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Minutes 9-15-16
ANNOUNCEMENTS
Councilor Taylor reported the Public Works Committee will meet immediately following this meeting to
award the bid.
Councilor McClendon arrived at the meeting.
Having no further business to come before the City Council, Councilor McClendon moved, seconded by
Councilor Taylor to adjourn. Upon voice vote, the voting was unanimous. The meeting adjourned at
1:48 p.m.
PASSED and APPROVED this 6th day of October, 2016.
William H. Johnson, Mayor
ATTEST:
Phillip Para, City Clerk
Minutes prepared by: Cindy Greenwood, Sr. Deputy City Clerk