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Agenda 05/ 18/17 PLEASE TURN OFF ALL CELL PHONES AGENDA WEST MEMPHIS CITY COUNCIL MAY 18,2017 PRAYER: CALL TO ORDER: ROLL CALL: BID OPENING MINUTES: APPROVE OR CORRECT MINUTES OF MAY 4, 2017 OLD BUSINESS: NEW BUSINESS: 0-1 AN ORDINANCE TO AMEND SECTION 2.30.060 OF THE WEST MEMPHIS MUNICIPAL CODE TO CHANGE THE MEETING DATE OF THE WEST MEMPHIS UTILITY COMMISSION,AND FOR OTHER PURPOSES PERMISSION REQUEST: DISTRIBUTION OF DOG TRACK FUNDS FROM: WILLIS MONDY TO WONDER CITY BOYS& GIRLS CLUB IN THE AMOUNT OF$658.26,(CORRECTED FROM MAY 4,2017-$609.58). WAYNE CROOM-$ 198.69-C/C SINGLE PARENT SCHOLARSHIP FUND, $109.58-WONDER CITY BOYS AND GIRLS CLUB, $150.00 HOPE HOUSE MINISTRY,$100.00 STEUDLEIN LEARNING CENTER AND $100 TO CASA JAMES PULLIAUM- $200.00 FAMILIES IN TRANSITION AND $458.27 BETHEL AME CHURCH-YOUTH JAMES HOLT- $658.27 MISSOURI STREET CHURCH OF CHRIST MARCO MCCLENDON-$329.13 DEER AND$329.14 BREWERS MARTIAL ARTS C A PROGRAM MAYOR JOHNSON-$150.00 BOY SCOUTS,$100-AKA, $100- BETHEL CHURCH, $100.00 CANCER SOCIETY AND $208.26 MT. OLIVE M.B. CHURCH COMMITTEE REPORTS: APPOINTMENTS: ANNOUNCEMENTS: MINUTES WEST MEMPHIS CITY COUNCIL MAY 4, 2017 A regular meeting of the West Memphis City Council was held on Thursday, May 4, 2017 at 1:30 p.m. in the City Council Chambers at City Hall, 205 S. Redding, West Memphis, Arkansas. Invocation was given by Reverend John Rech. Mayor Johnson called the meeting to order at 1:30 p.m. Phillip Para, City Clerk, called the roll. Those present: were: Mayor William H. Johnson, City Attorney David Peeples, City Treasurer Frank Martin, and Councilors, Helen Harris, Marco McClendon, Willis Mondy, James Holt, Wayne Croom, Melanie Hutchinson (arrived at 1:34), Lorraine Robinson, Tracy Catt, James Pulliaum, and Ramona Taylor. BID OPENINGS Bids for the Street Department Street Sweeper and M ton pick-up truck were opened at 1:00 and bid tabulations were handed out to the City Council. Councilor Pulliaum made a motion, seconded by Councilor Croom to refer the bids to the Public Works Committee for final disposition. Upon voice vote, the voting was unanimous. (See attached) Public Works Committee was asked to stay after City Council Meeting to award the bid. MINUTES Councilor Catt moved, seconded by Councilor Pulliaum, to dispense with the reading of the Minutes of April 20, 2017 City Council Meeting and approve as submitted. Upon voice vote, the voting was unanimous. OLD BUSINESS None NEW BUSINESS R-1 A RESOLUTION TO DESIGNATE AND APPOINT THE MAYOR OF THE CITY OF WEST MEMPHIS TO ACT ON BEHALF OF THE CITY OF WEST MEMPHIS REGARDING THE DELTA REGIONAL AUTHORITY AWARD FOR FISCAL YEAR 2013 AND FOR OTHER PURPOSES Councilor Pulliaum made a motion, seconded by Councilor Taylor to suspend the rules and read Resolution R-1 and R-2 by the title only. Upon voice vote, the voting was unanimous. City Attorney Peeples read the Resolution. Councilor Croom made a motion, seconded by Councilor Robinson to approve the Resolution. Upon voice vote the voting was unanimous. The Resolution was adopted and assigned No. 2130. R-2 A RESOLUTION APPROVING THE SELECTION OF AN ENGINEERING FIRM AND APPROVING AN AGREEMENT FOR ENGINEERING SERVICES REQUIRED TO PROVIDE MONITORING AND TECHNICAL ASSISTANCE FOR THE TIGER IV GRANT AMENDMENT FOR THE INTERNATIONAL RAILPORT LOGISTICS PARK, AND FOR OTHER PURPOSES City Attorney Peeples read the Resolution. Councilor Pulliaum made a motion, seconded by Councilor Taylor to approve the Resolution. Economic Development Director Phillip Sorrell came forward and gave a brief explanation about the $100,000 grant and said it will be totally reimbursed. He recommended the City Council approve the Resolution to hire Via to perform this function. Upon voice vote the voting was unanimous. The Resolution was adopted and assigned No. 2131. PERMISSION REQUESTS Councilor Pulliaum made a motion, seconded by Councilor Croom to approve the distribution of the Charity Day Funds from Willis Mondy to: Wonder City Boys & Girls Club in the amount of$609.58 and from Ramona Taylor : $50.00 to Boy Scouts of America, $100.00 to American Legion Auxiliary/Girls State, $100.00 to Young Life, $100.00 to WMSD Foundation/Boys State, $100.00 to MSCC Foundation, $50.00 to Families in Transition, $50.00 to Mid-South HS/Child Advocacy, $50.00 Keep West Memphis Beautiful and $58.27 to Main Street. Upon voice vote, the voting was unanimous. ORDINANCE NO. AN ORDINANCE TO AMEND SECTION 2.30.060 OF THE WEST MEMPHIS MUNICIPAL CODE TO CHANGE THE MEETING DATE OF THE WEST MEMPHIS UTILITY COMMISSION,AND FOR OTHER PURPOSES. WHEREAS, the West Memphis Utility Commission has recommended that the regular meeting date of the Commission be changed from the first Wednesday of each month to the second Thursday of each month; NOW,THEREFORE,BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WEST MEMPHIS THAT: SECTION 1. Section 2.30.060 of the West Memphis Municipal Code is hereby amended to read as follows: The regular meeting date of the commission shall be the second Thursday of each month at such times as the commission may designate. Special call meetings shall be held as often as necessary to conduct special business of the commission. SECTION 2. All ordinances or parts of ordinances in conflict herewith are hereby repealed to the extent of any such conflict. PASSED AND APPROVED this day of , 2017. WILLIAM H. JOHNSON, MAYOR ATTEST: PHILLIP PARA, CITY CLERK SPONSORED BY: RECEIVED City Clerk's Office Date/Time .z -1 7 A. /s 1„-L. By 01. PLEASE TURN OFF ALL CELL PHONES AGENDA WEST MEMPHIS CITY COUNCIL MAY 18, 2017 PRAYER: CALL TO ORDER: ROLL CALL: BID OPENING MINUTES: APPROVE OR CORRECT MINUTES OF MAY 4, 2017 OLD BUSINESS: NEW BUSINESS: 0-1 AN ORDINANCE TO AMEND SECTION 2.30.060 OF THE WEST MEMPHIS MUNICIPAL CODE TO CHANGE THE MEETING DATE OF THE WEST MEMPHIS UTILITY COMMISSION,AND FOR OTHER PURPOSES PERMISSION REQUEST: DISTRIBUTION OF DOG TRACK FUNDS FROM: WILLIS MONDY TO WONDER CITY BOYS& GIRLS CLUB IN THE AMOUNT OF$658.26,(CORRECTED FROM MAY 4,2017-$609.58). WAYNE CROOM-$ 198.69-C/C SINGLE PARENT SCHOLARSHIP FUND, $109.58-WONDER CITY BOYS AND GIRLS CLUB, $150.00 HOPE HOUSE MINISTRY, $100.00 STEUDLEIN LEARNING CENTER AND $100 TO CASA JAMES PULLIAUM- $200.00 FAMILIES IN TRANSITION AND $458.27 BETHEL AME CHURCH-YOUTH JAMES HOLT-$658.27 MISSOURI STREET CHURCH OF CHRIST MARCO MCCLENDON- $329.13 DEER AND$329.14 BREWERS MARTIAL ARTS C A PROGRAM MAYOR JOHNSON-$150.00 BOY SCOUTS,$100 AKA, $100- BETHEL CHURCH,$100.00 CANCER SOCIETY AND$208.26 MT. OLIVE M.B. CHURCH COMMITTEE REPORTS: APPOINTMENTS: ANNOUNCEMENTS: CITIZENS REQUEST: ADJOURNMENT: MINUTES WEST MEMPHIS CITY COUNCIL MAY 4, 2017 A regular meeting of the West Memphis City Council was held on Thursday, May 4, 2017 at 1:30 p.m. in the City Council Chambers at City Hall, 205 S. Redding, West Memphis, Arkansas. Invocation was given by Reverend John Rech. Mayor Johnson called the meeting to order at 1:30 p.m. Phillip Para, City Clerk, called the roll. Those present: were: Mayor William H. Johnson, City Attorney David Peep/es, City Treasurer Frank Martin, and Councilors, Helen Harris, Marco McClendon, Willis Mondy, James Holt, Wayne Croom, Melanie Hutchinson (arrived at 1:34), Lorraine Robinson, Tracy Catt, James Pulliaum, and Ramona Taylor. BID OPENINGS Bids for the Street Department Street Sweeper and%ton pick-up truck were opened at 1:00 and bid tabulations were handed out to the City Council. Councilor Pulliaum made a motion, seconded by Councilor Croom to refer the bids to the Public Works Committee for final disposition. Upon voice vote, the voting was unanimous. (See attached) Public Works Committee was asked to stay after City Council Meeting to award the bid. MINUTES Councilor Catt moved, seconded by Councilor Pulliaum, to dispense with the reading of the Minutes of April 20, 2017 City Council Meeting and approve as submitted. Upon voice vote, the voting was unanimous. OLD BUSINESS None NEW BUSINESS R-1 A RESOLUTION TO DESIGNATE AND APPOINT THE MAYOR OF THE CITY OF WEST MEMPHIS TO ACT ON BEHALF OF THE CITY OF WEST MEMPHIS REGARDING THE DELTA REGIONAL AUTHORITY AWARD FOR FISCAL YEAR 2013 AND FOR OTHER PURPOSES Councilor Pulliaum made a motion, seconded by Councilor Taylor to suspend the rules and read Resolution R-1 and R-2 by the title only. Upon voice vote, the voting was unanimous. City Attorney Peeples read the Resolution. Councilor Croom made a motion, seconded by Councilor Robinson to approve the Resolution. Upon voice vote the voting was unanimous. The Resolution was adopted and assigned No. 2130. R-2 A RESOLUTION APPROVING THE SELECTION OF AN ENGINEERING FIRM AND APPROVING AN AGREEMENT FOR ENGINEERING SERVICES REQUIRED TO PROVIDE MONITORING AND TECHNICAL ASSISTANCE FOR THE TIGER IV GRANT AMENDMENT FOR THE INTERNATIONAL RAILPORT LOGISTICS PARK, AND FOR OTHER PURPOSES City Attorney Peeples read the Resolution. Councilor Pulliaum made a motion, seconded by Councilor Taylor to approve the Resolution. Economic Development Director Phillip Sorrell came forward and gave a brief explanation about the $100,000 grant and said it will be totally reimbursed. He recommended the City Council approve the Resolution to hire Via to perform this function. Upon voice vote the voting was unanimous. The Resolution was adopted and assigned No. 2131. PERMISSION REQUESTS Councilor Pulliaum made a motion, seconded by Councilor Groom to approve the distribution of the Charity Day Funds from Willis Mondy to: Wonder City Boys & Girls Club in the amount of$609.58 and from Ramona Taylor: $50.00 to Boy Scouts of America, $100.00 to American Legion Auxiliary/Girls State, $100.00 to Young Life, $100.00 to WMSD Foundation/Boys State, $100.00 to MSCC Foundation, $50.00 to Families in Transition, $50.00 to Mid-South HS/Child Advocacy, $50.00 Keep West Memphis Beautiful and $58.27 to Main Street. Upon voice vote, the voting was unanimous. Councilor Pulliaum made a motion, seconded by Councilor Croom to change the regular scheduled City Council Meeting June 15, 2017 to the following Thursday, June 22, 2017 due to the Arkansas Municipal League Conference being held June 14-16, 2017. Upon voice vote, the voting was unanimous. COMMITTEE REPORTS Public Works Committee—Councilor Taylor reported the alley maintenance is being done by West Memphis Utilities, not CenterPoint as previously reported. Staff presented a rate increase for special pickups to be discussed further at next meeting. The total for recycling in April was 13,520 pounds. There was one ewaste pickup. Final inspections are still being made on Southland Drive. Code Enforcement reported grass season has started and sweeps have begun. There have been approximately 500 lots written up. Keep West Memphis Beautiful report was presented by Councilor Robinson: She said they completed a litter index survey and saw a lot of abandoned vehicles and old tires. She asked citizens to clean up their property and suggested having neighborhood clean-up days. The annual city wide cleanup is scheduled for this weekend, May 6th. Signup begins at 8:00. Rain date is May 20th. ANNOUNCEMENTS Councilor McClendon asked about$15,000 that was supposed to be added to the 2017 Police Department Budget to purchase a sky-cop. Finance Director Frank Martin said he would check to see if the money was in the approved budget and let him know at the next meeting. Councilor Pulliaum asked Ms. Summer Smith to come forward and report on the Mata Bus. Ms. Smith reported she has been working with Mata regarding the recent schedule change in West Memphis which they believe has resulted in the number of riders dropping. They are doing a marketing campaign intended to let the citizens know the Mata bus is still free and accesses downtown Memphis for employment opportunities. The first meeting will be May 10th from 3:00 to 4:00 at the Housing Authority and the second meeting is May 11th from 5:00 to 6:00 at City Hall. Councilor Taylor announced the West Memphis Convention &Visitor's Bureau will be hosting a Blues Classic this Saturday night featuring Bobby Rush. She also announced the Delta Market will be held the third Tuesday of each month from 3 until 7 on the north campus of Arkansas State University Mid-South. Having no further business to come before the City Council, Councilor Pulliaum moved, seconded by Councilor Taylor to adjourn. Upon voice vote, the voting was unanimous. The meeting adjourned at 1:50 p.m. PASSED and APPROVED this 18th day of MAY 2017. William H. Johnson, Mayor ATTEST: Phillip Para, City Clerk Minutes prepared by: Cindy Greenwood, Sr. Deputy City Clerk ORDINANCE NO. AN ORDINANCE TO AMEND SECTION 2.30.060 OF THE WEST MEMPHIS MUNICIPAL CODE TO CHANGE THE MEETING DATE OF THE WEST MEMPHIS UTILITY COMMISSION,AND FOR OTHER PURPOSES. WHEREAS, the West Memphis Utility Commission has recommended that the regular meeting date of the Commission be changed from the first Wednesday of each month to the second Thursday of each month; NOW,THEREFORE,BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WEST MEMPHIS THAT: SECTION 1. Section 2.30.060 of the West Memphis Municipal Code is hereby amended to read as follows: The regular meeting date of the commission shall be the second Thursday of each month at such times as the commission may designate. Special call meetings shall be held as often as necessary to conduct special business of the commission. SECTION 2. All ordinances or parts of ordinances in conflict herewith are hereby repealed to the extent of any such conflict. PASSED AND APPROVED this day of , 2017. WILLIAM H. JOHNSON, MAYOR ATTEST: PHILLIP PARA, CITY CLERK SPONSORED BY: RECEIVED City Clerk's Office Date/Time 5-'z -/ 7 .x , ,,,-. By 0, --