2132 RESOLUTION NO. o1 13a
A RESOLUTION APPROVING THE SELECTION OF AN
ENGINEERING FIRM AND APPROVING A PROFESSIONAL
SERVICES AGREEMENT IN THE AMOUNT OF $440,377.00 FOR
ADDITIONAL DESIGN SERVICES FOR THE CITY OF WEST
MEMPHIS RAIL PORT LOGISTICS PARK—WESTERN WYE FOR
PHASE 1B UNDER THE TIGER IV GRANT AGREEMENT, AND FOR
OTHER PURPOSES.
WHEREAS, Arkansas Code Annotated Section 19-11-801, et. seq., provides the
procedure for the selection and negotiation of contracts for professional services, including
professional engineering services; and
WHEREAS, competitive bidding for the procurement of professional engineering
services is prohibited; and
WHEREAS, the City of West Memphis has been awarded a$10,953,244.00 grant
agreement pursuant to the Transportation Investment Generating Economic Recovery, or TIGER
Discretionary Grant program, for the design and construction of rail, road and utility
improvements to the International Rail Port Logistics Park, including the additional design of the
Western Wye for Phase 1B; and
WHEREAS, Phase 1B of the Scope of Work as set out in the TIGER IV grant requires
additional design services for the Western Wye proposal; and
WHEREAS,the City of West Memphis has selected CRS Consulting Engineers, Inc., to
provide the additional design services at a cost of$440,377.00 in accordance with the
Professional Services Agreement attached hereto and incorporated herein by reference; and
WHEREAS,the costs of the additional design services are to be paid by the City of West
Memphis and subject to reimbursement by the Federal Government under the TIGER IV Grant
Agreement;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF WEST MEMPHIS,ARKANSAS, that the selection of CRS Consulting Engineers,
Inc., to provide additional design services to the City of West Memphis for the design of the
Western Wye for Phase 1B to the International Rail Port Logistics Park is hereby approved and
the Mayor and the City Clerk are hereby authorized to execute the Professional Services
Agreement on behalf of the City of West Memphis for the professional services to be provided
by CRS Consulting Engineers, Inc.
ADOPTED this day of , 2017.
WILLIAM H. JO ON, MAYOR
ATTEST:
IP ' • ' • , CITY CLERK
SPONSORED BY:
RECEIVED
City Clerk's Off lee
Dat [..ir i-,0_-._ a 017 a:�s'
-ern
1111CRS ENGINEERS
Answers Its Infrastructure' PROFESSIONAL SERVICES AGREEMENT
2060 East 2100 South,Salt Lake City,Utah 84109
PH 801-359-5565/FX 801359-4272
AMENDMENT No. 2
CITY OF WEST MEMPHIS("CLIENT"), hereby authorizes CRS CONSULTING ENGINEERS, INCORPORATED ("ENGINEER"), a
Utah Corporation,to provide the services described below subject to the terms and conditions set forth below and in the
original Professional Services Agreement between CLIENT and ENGINEER dated DECEMBER 14,2016 which is hereby
amended as set forth below.
A. CLIENT INFORMATION: B. PROJECT DESCRIPTION:
Client Name:CITY OF WEST MEMPHIS Project Name and Location:
Representative:MAYOR WILLIAM JOHNSON CITY OF WEST MEMPHIS RAIL PORT LOGISTICS PARK-
WESTERN WYE FOR PHASE 1B
Address 205 SOUTH REDDING Estimated Beg/n/EndDates:
WEST MEMPHIS,AR 72303 MAY 18,2017/UNDETERMINED
Phone: 870-732-7500 CRS Project No.:16164F
C. CONTRACT AMENDMENT:
Services not expressly set forth below or within attached Scope of Services or otherwise incidental to or implicit in those
services,as determined solely by ENGINEER,are not a service of ENGINEER.
Description of Services.: additional design services for the railroad expansion in the West Memphis Rail Port Logistics Park
located in West Memphis,Arkansas.Services will be as per the proposal dated May 15,201Z
attached hereto and marked Exhibit A.
D. COMPENSATION:
ENGINEER shall be compensated as described below or within the Scope of Services attached hereto and by this reference
made a part hereof.
Cost-Plus Fixed Fee Contract in the amount of FOUR HUNDRED FORTY THOUSAND THREE HUNDRED SEVENTY-SEVEN
($440,377)DOLLARS as discussed in the Project Schedule and Cost section of Exhibit A.
HAVING READ, UNDERSTOOD AND AGREED TO THE FOREGOING, CLIENT AND ENGINEER, BY AND THROUGH THEIR
AUTHORIZED REPRESENTATIVES, HAVE SUBSCRIBED THEIR NAMES HERETO EFFECTIVE THE LAST DATE APPEARING
BELOW.
CITY OF WEST MEMPHIS CRS CONSULTING ENGINEERS INCORPORATED
‘‘4-1(4,--. 652' 44
Authorized nature A
Aut." re
By(print): :Daren Eyre
Title(print): Title(print):Vice President
Date: Date:May 17,2017
deo l" egc.oaC/L
4.-/-77
R EXHIBIT A-1
CRS ENGINEERS
r 1.1, n` us:r uctJre
May 15, 2017
Mayor William Johnson
City of West Memphis
205 S. Redding St.
West Memphis, AR 72303
RE: CITY OF WEST MEMPHIS RAIL PORT LOGISTICS PARK—PROPOSAL FOR WESTERN WYE PHASE 18
Dear Mayor,
Thank you for the opportunity to present you with this proposal for providing additional design services
for the railroad expansion in the West Memphis Rail Port Logistics Park located in West Memphis,
Arkansas.
Based on our knowledge and experience with this project and discussions with you, we understand the
following:
Project Understanding
1. The City of West Memphis is currently rehabilitating the Friday Graham Spur and developing a bulk
transfer site as part of Phase la of the Tiger IV grant. In addition to the design and construction of
Phase la, FRA and USDOT have allocated funding for a portion of Phase lb which includes the design
of a track west of the Friday Graham Spur that connects Union Pacific Railroad's(UP) mainline to Louis
Dreyfus'track on the north side of Ditch 17 as shown on the attached exhibit.
2. It is believed that two alignment options may be viable to connect the UP mainline to Louis Dreyfus'
track as shown on the attached Exhibit. The city desires to explore Option 1 with UP and BNSF first
and then proceed with Option 2 if Option 1 is deemed not feasible. Feasibility will depend on feedback
from UP and BNSF. It is assumed that a decision on the feasibility of Option 1 will be determined at
the 10% design level and that duplicate efforts of 30% and final design will not be required for both
options.
3. CRS inquired about obtaining approval for a new at-grade railroad crossing for this track in 2012 with
UP,AHTD,and the City. At that time,all parties verbally communicated with CRS that there would not
be a problem getting approval for this railroad crossing and that other existing crossings would not
need to be closed. This will need to be re-verified with all stakeholders in the conceptual design phase.
160 S Main, Ste 200 I Farmington, UT 84025 Phone: 801.939 5565 ! Fax: 801.359.4272 ' crsengineers.com
EXHIBIT A-2
4. Signal design for the mainline turnouts as well as the railroad crossing lights and gates will be provided
by UP. UP has previously conveyed to the City that their design will be $75,000 and the City has
budgeted for this work separate from the CRS contract.CRS will coordinate with UP and the City about
signal placement but will not design the signals or electrical systems.
5. Environmental services to acquire a categorical exclusion will be provided under a separate proposal
by CRS. These services are anticipated to begin after a preferred alignment option has been selected.
6. All submittals by CRS, including drawings,will be provided in pdf format.
Based on this information the following services are proposed:
Scope of Work
1. Project coordination. This task consists of coordination with the City, Base Transportation, and other
project stakeholders such as UP, BNSF, FRA, STB, land owners, and utility companies. Coordination
includes phone calls, emails, and web conferences.
2. Perform site visits and participate in meetings.Monthly site visits will be performed during the design
phase of the project. This includes holding a kickoff meeting to better understand existing site
conditions,meeting with the railroad or City to review plans in the field, meeting with land owners and
stakeholders, and to review intermediate and final design plans prior to submittals.
3. Perform surveying. CRS will provide field surveying to aid with final design by using a local
subconsultant. This includes collecting additional topographic and boundary information on the
affected parcels as shown on the attached exhibit.
4. Perform geotechnical investigations and engineering. Geotechnical investigations and engineering
will be performed to address soil characteristics, index and mechanical properties, compressibility,
groundwater elevations, grading and reuse of existing site soils. Recommendations will be made for
existing soil stabilization, new pavement(flexible and rigid), site excavation and fill, embankment and
cut side slope stability, road base, railroad subgrade and subballast.
5. Prepare 10%railroad drawings. This design will meet UP design standards and will include preparing
a plan view drawing, operating plan, track capacity diagram, and an estimated scope of construction
work. It will also depict existing and new track locations, curve geometry, turnout locations, derail
types, and railroad crossing locations. It is assumed that conceptual approval of a new at-grade
railroad crossing will be obtained from UP, BNSF,AHTD, and the City at this design level and that final
signage, striping, and roadway plans will be submitted as follow up documentation at the final design
phase. These drawings will only depict horizontal information (vertical is excluded).
I page 2
C
.J EXHIBIT A-3
6. Prepare 30%railroad,roadway,and utility plans and estimates. Preliminary plan and profile drawings
and estimates will be prepared and submitted to the City and FRA for use in acquiring approval to
proceed with final design. Drawings will include railroad, roadway, and sewer/water/storm drain
utility infrastructure. Plans will also be submitted to UP to begin the signal design process. Dry utilities
such as power,telecommunication,fiber,gas,etc.will be provided by the individual utility companies.
A table of contents for technical specification will be provided. Detailed specifications will be provided
in the final design phase. Estimates of probable construction costs will be provided to coincide with
the infrastructure improvements shown on the design plans. It is assumed that Louis Dreyfus will
provide their design plans in CAD format to CRS so we can verify the horizontal and vertical tie-in
location with the track we are designing to the track they are designing (point of demarcation is the
north side of Ditch 17).
7. Prepare 90% plans, specifications, and estimates. These documents will include horizontal and
vertical design for the proposed track, roadway, road crossing signage and striping, and water/sewer
/storm drain utilities. It is assumed that other utility lines(power,telecommunication,fiber,gas,etc.)
will be designed and constructed by the individual utility companies. Plan, profile, and cross sectional
views of track, roadway, and utility lines will be depicted on the drawings as well as detail sheets.
Designs will comply with standard railroad and City requirements. Estimates of probable construction
costs will be provided to coincide with the infrastructure improvements shown on the design plans.
8. Prepare 100%plans,specifications,and estimates. After the City has reviewed and approved the 90%
submittal,final edits to the plans,specifications,and estimates will be made and submitted to the City,
UP, BNSF, and FRA.
Project Schedule and Cost
It is estimated that the scope of work will take 6-9 months to complete from signed notice to proceed.
This assumes that UP and BNSF will approve one of the two track alignment options within a 30-60 day
review period. This also assumes that UP, BNSF,AHTD,and the City will approve the new at-grade railroad
crossing(s) in a timely manner without requiring the closure of other crossings. The schedule will need to
be lengthened if additional review and approval or negotiation time is taken by reviewing / approving
agencies or entities. We will perform the services outlined in the scope of work on the same cost plus fixed
fee basis we are working on Phase la on for a fee of$440,377.
CRS looks forward to assisting you with this project. Please feel free to call me if you have any questions
about this proposal.
Sincerely,
CRS Engineers
Zarren Eyre, P.E.
Vice President
page 3
EXHIBIT A-4
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