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07/20/2017 MINUTES WEST MEMPHIS CITY COUNCIL JULY 20, 2017 A regular meeting of the West Memphis City Council was held on Thursday, July 20, 2017 at 1:30 p.m. in the City Council Chambers at City Hall, 205 S. Redding, West Memphis, Arkansas. Invocation was given by Fredrick Leonard. Cindy Greenwood, Senior Deputy City Clerk, called the roll. Those present were: Mayor William H. Johnson, City Attorney David Peeples, City Treasurer Frank Martin and Councilpersons: Wayne Croom, Melanie Hutchinson, Lorraine Robinson, James Pulliaum, Ramona Taylor, Helen Harris, Marco McClendon, Willis Mondy, and James Holt. Absent was Councilperson Tracy Catt. Quorum being present, Mayor Johnson proceeded with the meeting. BID OPENINGS Bids for the Roberta Jackson Neighborhood Center Roof Improvements were opened on 7/19/17 and copies of the bid tabulation were given to the City Council. Councilperson Pulliaum made a motion, seconded by Councilperson Robinson to accept the bids and refer them to Administration for disposition. Upon voice vote, the voting was unanimous to approve. (Copy attached) MINUTES Councilperson Pulliaum made a motion, seconded by Councilperson Croom to dispense with the reading of the minutes of July 6, 2017 City Council meeting, and approve them as submitted. Upon voice vote, the voting was unanimous. OLD BUSINESS NEW BUSINESS Councilperson Pulliaum made a motion, seconded by Councilperson Taylor to suspend the rules and read the title only of R-1, R-2, R-3, and 0-1. Upon voice vote, the voting was unanimous to approve. R-1 A RESOLUTION OF THE CITY OF WEST MEMPHIS AUTHORIZING A CORPORATE CREDIT CARD ACCOUNT WITH SUNTRUST BANK, AND FOR OTHER PURPOSES City Attorney Peeples read the Resolution. Councilperson Pulliaum made a motion, seconded by Councilperson Croom to approve the Resolution. Upon voice vote, the voting was unanimous to approve. The Resolution was adopted and assigned No. 2135. R-2 A RESOLUTION TO CONFIRM THE PAYMENT OF ENGINEERING AND CONSTRUCTION EXPENSES ASSOCIATED WITH THE PROJECT DESIGNATED AS INTERNATIONAL RAIL PORT LOGISTICS PARK (TIGER IV GRANT FR-T11-0013-13) City Attorney Peeples read the Resolution. Councilperson Croom made a motion, seconded by Councilperson Pulliaum to approve the Resolution. Upon voice vote, the voting was unanimous to approve. The Resolution was adopted and assigned No. 2136. R-3 A RESOLUTION ENDORSING THE WEST MEMPHIS CEASE FIRE PROJECT(BUY BACK PROGRAM) IN EFFORTS TO REDUCE GUN VIOLENCE IN OUR CITY, COLLABORATING WITH WEST MEMPHIS POLICE DEPARTMENT, COMMUNITY ORGANIZATIONS AND FAITH BASED COMMUNITY Councilperson McClendon, who sponsored the Resolution, made a motion, seconded by Councilperson Pulliaum to table the Resolution until the next meeting to allow time for the Police Commission and the Budget Commission to review the Resolution. Upon voice vote, the voting was unanimous to approve. 0-1 AN ORDINANCE WAIVING COMPETITIVE BIDDING FOR REPAIRS AND REFURBISHING OF THE ELEVATOR AT THE WEST MEMPHIS UTILITY COMMISSION BUILDING, DECLARING AN EMERGENCY, AND FOR OTHER PURPOSES City Attorney Peeples read the Ordinance for the FIRST time. Councilperson Pulliaum made a motion, seconded by Councilperson Taylor to suspend the rules and place the Ordinance on the second reading. Upon voice vote, the voting was unanimous. City Attorney Peeples read the Ordinance for the SECOND time. Councilperson Pulliaum made a motion, seconded by Councilperson Croom to further suspend the rules and place the Ordinance on the third and final reading. Upon voice vote, the voting was unanimous. City Attorney Peeples read the Ordinance for the THIRD and FINAL time. Councilperson Pulliaum made a motion, seconded by Councilperson Croom to approve the Ordinance. Frank Martin explained the elevator is over 20 years old and they do not make parts for it any more. Upon voice vote, the voting was unanimous to approve. The Ordinance was adopted and assigned No. 2439. Councilperson Pulliaum made a motion, seconded by Councilperson Harris to adopt the emergency clause, section 2. Upon voice vote, the voting was unanimous to approve. PERMISSION REQUESTS Councilperson Pulliaum made a motion, seconded by Councilperson Croom to approve payment to Arkansas Municipal League Worker's Compensation Trust in the amount of$29,003.00. Frank Martin, Finance Director explained that after an audit was conducted it was determined the City of West Memphis owed this amount in additional funds to pay for salaries that were paid for in the year 2016 but not included in the original payment. Upon voice vote, the voting was unanimous to approve. COMMITTEE REPORTS Utility Commission -Councilperson Croom reported a few of the highlights of their meeting. The 2016 audit was presented to the Commission by Frank Martin, Financial Director. Sales for the year are up. General Manager Todd Pederson presented a restructuring of the Electrical Department by consolidating positions and creating 2 new positions. This was approved by the Commission and will be forwarded to the Budget Committee and the City Council for final approval. Public Works Committee-Councilperson Taylor reported they approved the low bid for a new street sweeper to Environmental Products Group for$229,083.00. There is one item to correct before the final estimate on Southland Drive has been received. Striping and overlay has now been completed. There was approximately 14,000 pounds of recycling in June. A&P Commission—Councilperson Pulliaum reported in June there were 5 events with 535 attending at the Civic Auditorium, 8 rentals with 1,867 visitors at the Civic Center. June collections for the 2% tax was$140,239.04 which was 1.64 % increase over June of 2016. Renovations on the Auditorium should be underway soon. Fire Commission—Councilperson Taylor reported there will be a promotional ceremony to promote two Lieutenants and one Driver on August 8, 2017 at 10 am at Fire Station One. West Memphis is hosting an Arkansas Fire Training Academy Instructor 1 Class this week with 12 firemen attending out of the area. EMS collections as of July 11, 2017 is $161,357.69. Airport Commission -Councilperson Robinson reported they are in the negotiation process with the contractor on the Mobilization/Demobilization portion of the bid for the South Apron Expansion, under the request of the FAA. As soon as this negotiation is complete, they will resubmit the grant application. They should be receiving the backup refueler within the next few weeks. Satterfield agreed to finance a lease/purchase of$80,000 at 0% interest at$1,000 per month. ANNOUNCEMENTS Councilperson McClendon thanked Mayor Johnson for the use of City Hall for a gun violence awareness meeting last Tuesday. He also thanked those who participated. He also announced on Sunday's at 4:00 at Mathews Park on Vanderbilt and Rice Street they are having a Program with kickball, entertainment, food, games and fellowship. The community is invited to join them. Mayor Johnson recognized the 2017 Leadership group and commended their commitment. Having no further business to come before the City Council, Councilperson Pulliaum made a motion, second by Councilperson Taylor to adjourn. Upon voice vote, the voting was unanimous. The meeting adjourned at 1:55 pm. PASSED and APPROVED this 3rd day of August' 2017. s� WILLIAM H. JOHN N, MAYOR ATTEST: PHILLIP PARA, CITY CLERK Minutes prepared by: Cindy Greenwood, Sr. Deputy City Clerk BID Public Works O ONE NEW STREET SWEEPER 0 a � July 6, 2017 Sweeper Less Trade-In TOTAL BID Allowance Bidder Environmental Products $ 233,083.00 $ 4,000.00 $ 229,083.00 Group Power Equipment Rivercity Hydraulics $ - Scruggs Equipment $ 248,360.00 $ 25,000.00 $ 247,371.20 Stringfellow, Inc. $ - Tennant Company $ - Revised to include bid from Scruggs Equipment ROBERTA JACKSON NEIGHBORHOOD CENTER ROOF IMPROVEMENTS BID TABULATION SHEET 07/19/2017 Jonesboro Roofing Delta Roofing & Sheet Metal $ 39,103.00 $ 32,760.00