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12/07/2017 MINUTES WEST MEMPHIS CITY COUNCIL December 7, 2017 A regular meeting of the West Memphis City Council was held on Thursday, December 7, 2017 at 1:30 p.m. in the City Council Chambers at City Hall, 205 S. Redding,West Memphis, Arkansas. Invocation was given by Brother Mike Seals of Missouri Street Church.of Christ. Mayor Johnson called the meeting to order at 1:30p.m. Phillip Para, City Clerk, called the roll. Those present were: Mayor William H. Johnson, City Attorney Michael Stephenson, City Clerk Phillip Para, City Treasurer Frank Martin and Council Members:Melanie Hutchinson, Tracy Catt, James Pulliaum, Ramona Taylor, Marco McClendon, Willis Mondy, James Holt and Wayne Croom. Council Member Helen Harris(arrived at 1:35) Absent. Council Member Lorraine Robinson. Quorum being present, Mayor Johnson proceeded with the meeting. BID OPENING: EUGENE WOODS CIVIC CENTER-INTERIOR RENOVATIONS-MR.JIM JACKSON-WEST MEMPHIS ADVERTISING AND PROMOTION COMMISSION No bids were submitted PROCLAMATION Ms. Somer Smith presented a proclamation to the West Memphis Christian School Black Knights Football Team, proclaiming December 8, 2017 as West Memphis Christian Black Knights Day. MINUTES Council Member Catt made a motion, seconded by Council Member Pulliaum to dispense with the reading of the Minutes of November 16, 2017 City Council Meeting and approve them as submitted. Upon j voice vote, the voting was unanimous. OLD BUSINESS 3'd AN ORDINANCE TO AMEND THE FLOOD DAMAGE PREVENTION CODE FOR THE CITY OF WEST MEMPHIS,ARKANSAS,AND FOR OTHER PURPOSES Council Member McClendon made a motion, seconded by Council Member Mondy to table until next Council meeting. Upon voice vote, the voting was unanimous. 2ND AN ORDINANCE TO AMEND.SECTION 2.12.010 OF THE WEST MEMPHIS MUNICIPAL CODE REGARDING AIRPORT COMMISSIONERS,.AND FOR OTHER PURPOSES City Attorney Stephenson read the Ordinance for the SECOND time. 2ND AN ORDINANCE WAIVING COMPETITIVE`BIDDING TO REPLACE COMPUTER SOFTWARE SYSTEM FOR THE WEST MEMPHIS FIRE DEPARTMENT, DECLARING AN EMERGENCY AND FOR OTHER PURPOSES City Attorney Stephenson read the Ordinance for the SECOND time. Council Member Pulliaum made a motion, seconded by Council Member Taylor to suspend the rules and place the Ordinance on the THIRD reading. Upon voice vote, the voting was unanimous. City Attorney Stephenson read the Ordinance for the THIRD and FINAL time. Council Member Pulliaum made a motion, seconded by Council Member Harris to approve the Ordinance. Upon voice vote, the voting was unanimous. Council Member Taylor moved, seconded by Council Member Pulliaum to declare an emergency under section Il to approve the emergency clause. Upon voice vote, the voting was unanimous to approve. The Ordinance was adopted and assigned No.2447 NEW BUSINESS Council Member Pulliaum made a motion, seconded by Council Member Croom to suspend the rules and read R-1, R-2, R-3, 0-1, 0-2, and 0-3 by title only. Upon voice vote, the voting was unanimous. R-1 A RESOLUTION APPROVING THE REMODELING OF THE ROBERTA JACKSON NEIGHBORHOOD CENTER,AND FOR OTHER PURPOSES City Attorney Stephenson read the Resolution by title only. Council Member Pulliaum made motion, seconded by Council Member Taylor to approve the Resolution. Upon voice vote. The voting was unanimous. The Resolution was adopted and assigned No.2153., R-2 A RESOLUTION APPROVING THE SELECTION OF AN ARCHITECTUAL FIRM TO PROVIDE DESIGN SERVICES REQUIRED TO PREPARE PLANS, SPECIFICATIONS AND BID DOCUMENTS TO ASSIST WITH THE PROPOSED REMODELING AND TO PROVIDE TYPICAL CONSTRUCTION _ADMINISTRATIVE SERVICES FOR THE WEST MEMPHIS DISTRICT COURT BUILDING,AND FOR OTHER PURPOSES City Attorney Stephenson read the Resolution by title only. Council Member Pulliaum made a motion, seconded by Council Member Taylor to approve the Resolution. Upon voice vote. The voting was. unanimous. The Resolution was adopted and assigned No. 2154. R-3 A RESOLUTION APPROVING AN ADJUSTMENT TO THE 2017 BUDGET FOR THE CITY OF WEST MEMPHIS,ARKANSAS,AND FOR OTHER PURPOSES City Attorney Stephenson read the Resolution by title only. Council Member Catt made a motion, seconded by Council Member Taylor to table the Resolution indefinitely. Upon voice vote. The voting was unanimous.(Tabled Indefinitely) R-4 A RESOLUTION APPROVING AN AMENDMENT TO THE 2017 BUDGET FOR THE CITY OF WEST MEMPHIS, ARKANSAS,AND FOR OTHER PURPOSES. Council Member McClendon made a motion, seconded by Council Member Pulliaum to add R-4 to the agenda. Upon voice vote, the voting was unanimous. Council Member Taylor made a motion, seconded by Council Member Croom to make the following amendments to the Resolution in Exhibit A. Delete full time employees with less than 12 months employment and strike the 1000.00 dollars. Discussion followed: Council Member McClendon made a motion to amend the Resolution to,give part time employees that have worked with the City at least one year a 500.00-dollar bonus. The motion failed for lack of a second. Council Member McClendon rescinded his motion. Upon voice vote, the voting was unanimous to accept the amendments as presented. City Attorney Stephenson read the Resolution as amended by title only. Council Member Pulliaum made a motion, seconded by Council Member Taylor to approve the Resolution as presented. Upon voice vote. The voting was unanimous. The Resolution was adopted and assigned No 2155. 0-1 AN ORDINANCE REPELLING ORDINANCE NO. 815 WHICH CREATED AN AUDITORIUM COMMISSION AND REPEALING ORDINANCE NO.909 WHICH ENLARGED THE AUDITORIUM COMMISSION,AND FOR OTHER PURPOSES City Attorney Stephenson read the Ordinance by title only for the First time. 0-2 AN ORDINANCE APPROVING THE HIRING OF KEITH HOLT D/B/A FIREHOUSE PROPERTY MAINTENANCE TO DO MAINTENANCE ON BUILDINGS OWNED BY THE CITY OF WEST MEMPHIS,AND FOR OTHER PURPOSES City Attorney Stephenson read the Ordinance for the FIRST time. Council Member Pulliaum made a motion, seconded by Council Member Taylor to suspend the 'rules and place the Ordinance on the SECOND reading. Upon voice vote, the voting was unanimous. City Attorney Stephenson read the Ordinance for the SECOND time. Council Member Pulliaum made a motion, seconded by Council Member Taylor to suspend the rules and place the Ordinance on the THIRD and FINAL reading. Upon voice vote, the voting was unanimous City Attorney Stephenson read the Ordinance for the THIRD and FINAL time. Council Member Pulliaum made a motion, seconded by Council Member Taylor to approve the Ordinance. Upon voice vote, the voting was unanimous. The Ordinance was adopted and assigned No.2448 0-3 AN ORDINANCE GRANTING AN ADDITIONAL(6) MONTH MORATORIUM ON THE ENFORCEMENT OF CHAPTER 5.40 SOLICITORS, CHAPTER 5.42,SOLICITORS IN PRIVATE RESIDENTIAL AREAS AND CHAPTER 6.48, PEDDLING AND SOLICITING ON PRIVATE RESIDENCE, OF THE WEST MEMPHIS MUNICIPAL CODE; MAKING VARIOUS FINDINGS AND PROVISIONS RELATED TO THE SUBJECT, DECLARING AN EMERGENCY AND FOR OTHER PURPOSES City Attorney Stephenson read the Ordinance by tile only for the FIRST time. Council Member Catt made a motion, seconded by Council Member Taylor to suspend the rules and place the Ordinance on its second reading. Upon voice vote, the voting was unanimous. City Attorney Stephenson read the Ordinance by title only for the SECOND time. PERMISSION REQUEST NONE. COMMITTEE REPORTS Public Works Committee- Council Member Taylor said that Council Member Pulliaum recommended that the Committee should look at the efficiency of sanitation curbside pickup over the next year. The total recycling report for the month of November was 13,620 pounds. There was 1 load of e- waste pick up. Construction bids have been advertised for the Hino Bridge. The bids will be opened on January 17, 2018.A work order is expected to be issued in mid to late February with construction to start around the first of April. They have received the contract on the South Loop and have made changes that were recommended and will be resubmitting the contract. The City Engineer Department is still working v e with the Department of Transportation on the Lehr Street Bridge. Code Enforcement has printed the grass lien list and will be submitting the list to the County soon. They are currently working on cars, litter and debris. Council Member Pulliaum suggested that he would like to focus on cleaning up the avenues more often now that grass season is over. Keep West Memphis Beautiful—Council Member Taylor reported that Council Member Robinson had a cleanup day with 4 court appointed workers and picked up 137 bags of leaves. Advertising and Promotion - Council Member Taylor reported that the Commission met on November 19, 2017. The Commission approved funding for 2 Fix it Shop stations with one to be located at the Arkansas Big River and one to be located at the Trail Head on Martin Luther King Drive. The Commission also approved funding to assist the West Memphis Police Department with three Sky Cop cameras that will be placed along the Tourist Corridor and service road. Council Member Taylor reported on building usage for the Civic Auditorium and Civic Center. Due to the Auditorium being remodeled, there were no activates held at the Auditorium in the month of October. The Civic Center had 4 activities for a total of 482 visitors. Budget Committee- Council Member Catt reported that most of the items discussed in the last Budget meeting regarding employee bonus have already been addressed by Council. The budget Committee will be meeting next week to set up a schedule for budget hearings and will post the schedule for the budget hearings. Plans are to begin the hearings some time in the next week. Frank Martin, City Treasurer stated that he has made a request to postpone the budget hearings until the first week in January. Council Member Catt agreed to wait until the first week in January to schedule budget hearings. Personnel Committee-Council Member.Hutchinson reported that the Personnel Committee met on December 6, 2017. The Committee discussed follow up on open enrollment. Open enrollment will begin December'11, 2017 through December 17, 2017. AETNA packets will be distributed to employees next week. A meeting with Aetna representatives, Department Heads and Supervisors will be on December 13, 2017 at the Eugene Woods Civic Center at 11:00 a.m. The Committee also discussed longevity check follow up, Incentives and cost of living raises. The Personnel Committee is in the process of considering some other alternatives that involve budgeting for annual incentives and determining an annual basis for a cost of living raise. Ms. Janice Coleman, Personnel Director will reach out to other cities to compare what incentives are available to employee's. They also discussed setting up a Catastrophic Leave Program that would allow employees an opportunity to donate unused sick leave to a bank for eligible employees. Utility Commission- Council Member Croom reported that the Utility Commission met on December 5, 2017. Budget was approved by the Committee and will be submitted to the Budget Committee. APPOINTMENTS None ANNOUNCEMENTS - Council Member Taylor thanked everyone that worked to help make the Christmas Parade a success, particularly the Chamber of Commerce that coordinated everything. Council Member Taylor congratulated the West Memphis Police Department who received a second-place award for best float. The West Memphis Public Library will be hosting two events in December. On Saturday December 9, 2017 they will be showing the movie Fantastic Beast and Where to Find Them at 12:00 noon the event is free to the public and popcorn will be provided. On December 19, 2017 the Library will be having their annual open house from 4:30 p.m. to 6:30 p.m. Council Member McClendon said that the City Shop building needs some minor repairs. Frank Martin, City Treasurer suggested that they reach out to the City Purchasing agent to address the issues and put out a bid for repairs. Council Member Taylor also suggested that they contact the City Engineer, Amanda Hicks to make her aware of the situation since she is over the City Shop. Council Member Holt thanked the Utility Department and First Responders for their hard work in clearing up an accident on Missouri Street on December 2, 2017. Due to their efforts the local businesses were able to return to their buildings right away with little interruption to their work day. Mayor Johnson spoke on behalf of the employees and thanked the Council for what they did for the employees. CITIZEN REQUEST NONE Having no further business to come before the City Council, Council Member Pulliaum moved, second by ' Council Member Taylor to adjourn. Upon voice vote, the voting was unanimous. The meeting adjourned at 2:10 p.m. PASSED and APPROVED this 21St day of December 2017. e- ATTEST: WILLIAM H. JCMNSOiT, tAYOR PHIL L PARA, CITY CLERK Minutes prepared by:Patricia Lane,Jr. Deputy City Clerk