2073"~., ORDINANCE Nu. X073
r
AN ORDINANCE WAIVING COMPETITIVE BIDDING FOR REPAIRS TO THREE
AERATORS AT WATER TREATMENT PLANT, ESTABLISHING AN EMERGENCY
AND FOR OTHER PURPOSES.
WHEREAS, Arkansas Code Annotated Section 14-58-303 allows
waiving of competitive bidding in exceptional situations where such
procedure is deemed not feasible or practical; and
WHEREAS, there are many items necessary for the City's use
where compet:~:tive bidding i~ deemed not feasible or practical; and
WHEREAT:, the City of ~nlest Memphis and the West Memphis
Utilities ai•~. in need of having repairs and maintenance done to
three aerators at the water treatment plant, and competitive
bidding under such circumstances would not be feasible or
practical;
' NOW, THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF WEST MEMPHIS, ARKANSAS:
1. That competitive bidding be waived for the following item
to be used b~/ the City, described as follows:
Repair:.; and maintenance for three aerators at the water
treatment: plants, consisting of cleaning clogged diffusers,
cleaning random dump media, replacing the cleaned media,
repairing :.structural damage caused by rust buildup install
additional supports and disinfect aerators and return to
service at an approximate cost of $8,253.00 per aerator, or
$24,759.00 total.
2. EMERfEN Y CLAUSE. It having been found and determined by
the City Council of the City of West Memphis, Arkansas, that there
is an urgent need by the City of West Memphis and the West Memphis
Utilities t~• have necessary repairs and maintenance done to the
aerators at the water treatment plant, an emergency is hereby
declared to exist, and this Ordinance being necessary for the
preservation of the public peace, health, safety and welfare of the
citizens of West Memphis, Arkansas, shall be in full force and
effect from and after the date of its passage and approval.
PASSED AND APPROVED this ~+h day of ~ t~cj uS~
2003.
WILLIAM H. J ON, Mayor
ATTEST:
Phil a, City Clerk
SPONSORED BY:
RECEIVED
City Clerk's Office
Date/Time v 3
By ~ . Wc~Q~~1~
Dl
~1't E ~~ot~N iMt~M ^C~Y
3903 Mc C'irmsl R4
Covir~ T~ottesaee ]e019
USA
?1~aet 901.476-19
Gll 901.2tZ6696
July 21, 2003
Went Memphis UtiMies
Attn: Wsava Dspattatent Director
Wet Metttphis, AR
Dar Sir:
On Friday, July IE, 2003, I received a edl about the three clogged aerators at the water treatment plant in West
Memphis. I was asked to look them over and give a price to trotnove, dente, and replan the random ~trmp media and
repair strtrcturd supports damaged by rue buildup within the aerators.
We wilt lhtnish all labor,supervision, tools, end wading equlpttrem to do tJre following:
1. remove random dump rnodia
2. c.IMtt aerator interiors
3. cdatat dif9tstra
4. clean random dtmlp Media
S. raQlaoe the cleaned media
6. tropair strrrexural damage caused b5' the rust buildup within the aerators
7. iQetall additional supports per txrgineer's recommertdatiooa to prevent structural damage of a similar sort
kr the aratre
8, disirdrp aerators and return to service.
One aerator at a time wip be cleaned and repaired in order to maintain plant operation. We serviced the aerators two
years ago, and rw will proceed in a sirrrilar mwrer this time. 'I?re dty has agreed to supply all muerial and chemicals
to Jaen aectwon and media. 'Tltia will facludt, but is not limited to, the following:
1. vHehdowr- taros to clean media
2. aY :rater neceswy for loaning
3. aatrridic gad !br cleaning medic .
4. al) altrmimun for repssr of saucttsral darrtage
S. oae water departnseot employee to be prtt~sgot at all limp that this project is proceeding
6. dut~star for ap debris at worksite
7. use of a ptroaatrre washer at wuhdovtm area.
If you aceapt thin proposal, roe will ~n work by Wednesday, July 23, 2003, end will have the first aerator back in
opa~ation by Monday, Iuly, 28, 2003. The secotrd aerator will be operational by Monday, August 4, 2W3, and the
third by Monday, Augurs 11, 2003.
Jn order to meet this schedule, we will be working long hours, including Saturdays and Sundays, btxause we
understand your urgent need for water production at this time of yea.
01/201994 19:24 9014761334 MARK
i
~ ,_,,.
•. ~'~; v
The price ws wi4 Head for this work is eight thou~ar-d two hundred 6Ry-three dal (S8,2S3.00) pa for to be
paid upon ooenpletion of arch aerator.
We look fa~rward to working with the employees of the City of Wen Msntphis, Ali again. If you have any attestiona
concerning thin proposal, please contact Mark at this daytime telephone number, 901-z12-6696, or Shannon at this
number. 901-496.0469.
Sincerely,
02
Jtriark E. Maddox