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02/15/2018 MINUTES WEST MEMPHIS CITY COUNCIL FEBRUARY 15, 2018 A regular meeting of the West Memphis City Council was held on Thursday, February 15, 2018 at 1:30 p.m. in the City Council Chambers at City Hall, 205'S. Redding, West Memphis, Arkansas. Invocation was given by Brother John Rech, followed by the Pledge of Allegiance led by Jim Fiveash of the -American Legion. A moment of silence was held in remembrance of the victims of the recent school shooting in Florida. Mayor Johnson called the meeting to order. City Clerk Phillip Para called the roll. Those present were: Mayor William H. Johnson City Attorney Michael Stephenson, City Clerk Phillip Para, and Councilmembers:Helen Harris, Marco McClendon, James Holt, Wayne Croom, Melanie Hutchinson, Lorraine Robinson, Tracy Catt, James Pull/aum, and Ramona Taylor.,Absent. City Treasurer Frank Martin and Councilmember Willis Mondy. Quorum being present, Mayor Johnson proceeded with the meeting. BLACK HISTORY MONTH PRESENTATION—Councilmember Lorraine Robinson gave a brief history of the first African American City Officials to be elected in West Memphis. Some City Councilmembers mentioned were James Hightower and Willie Harris were the first African Americans to be elected as Councilmen representing - Ward 5 in 1970. Roberta Jackson.was the first African American woman to be in elected to the City Council in 1976. She went on to present nineteen (19) certificates of appreciation honoring past and present African American's involved in city government. Past African American City Councilmembers honored were: Phillip Carter, Gheric Bruce, Joyce Gray, Herman Coleman, Al Felton, James Cooper, Hubert Bass, and Vickie Robertson. Kenneth Johnson, was honored for being the first African American Purchasing Agent, Janice Coleman was honored for being the first African American Human Resource Director, Lt. Patricia Roberts was honored for being the first female and the first African American fire fighter/paramedic and promoted to Lieutenant, Kimberly Hamilton was honored for being the first African American in her position with Advertising and Promotion. Dorothy Wallace was honored for serving the City of West Memphis for 41 years, and Lola Adaway was honored for her 43 years with the city in Data Processing and is currently Manager of that department. City Councilmembers James Pulliaum, Willis Mondy, Helen Harris, Lorraine Robinson, Marco McClendon, and Melanie Hutchinson were also honored. Refreshments were served after the meeting. BID OPENINGS Bids for Grass Mowing for Municipal Properties 2018, and Grass Spraying for Municipal Properties 2018, Ground Maintenance for the Mid-America Industrial Park 2018, and Grass Mowing for the West Memphis Municipal Airport 2018,were opened at 1:00 and copies of the bid tabulation were given to the City Council. Councilmember Taylor made a motion, seconded by Councilmember Pulliaum to refer the grass mowing and grass spraying bids over to Administration for final disposition. Upon voice vote, the voting was unanimous. Councilmember Taylor made a motion, seconded by Councilmember Pulliaum.to refer the ground maintenance for the Mid America Industrial Park bids over to Economic Development for final disposition. Upon voice vote, the voting was unanimous. Councilmember Taylor made a motion, seconded by Councilmember Harris to refer the grass mowing for the West Memphis Municipal Airport bids over to the Airport Commission for final disposition. Upon voice vote, the voting was unanimous. MINUTES Councilmember Catt made a motion, seconded by Councilmember Pulliaum to dispense with the reading of the Minutes of February 1, 2018 City Council Meeting, and approve them as submitted. Upon voice vote, the voting was unanimous. OLD BUSINESS None NEW BUSINESS Councilmember Pulliaum made a motion, seconded by Councilmember Taylor to suspend the rules, and read the titles only 6f'R-1, 0-1, and 0-2. Upon voice vote, the voting was unanimous. R-1 A RESOLUTION CERTIFYING THE CONDEMNATION AND REMOVAL OF HOUSES, BUILDINGS AND/OR STRUCTURES CONSTITUTING A NUSIANCE WITHIN THE CITY OF WEST MEMPHIS CORPORATE LIMITS City Attorney Stephenson read the Resolution. Councilmember Pulliaum made a motion, seconded by Councilmember Taylor to approve the Resolution. The Resolution was adopted and assigned No. 2162. 0-1 AN.ORDINANCE FOR THE ADOPTION OF THE NATIONAL ELECTRICAL CODE,2017 EDITION, PROVIDING PENALTIES FOR VIOLATIONS OF SUCH REGULATIONS AND FOR OTHER PURPOSES City Attorney Stephenson read the Ordinance for the FIRST time. 0-2 AN ORDINANCE TO AMEND ORDINANCE NO.2453 THE COST OF PLAYGROUND EQUPMENT AND PLAYGROUND IMPROVEMENTS FOR MATTHEWS PARK, HICKS PARK AND WORTHINGTON PARK, AND FOR OTHER PURPOSES Councilmember Pulliaum made a motion, seconded by Councilmember Taylor to table the Ordinance until the next City Council meeting. Upon voice vote, the voting was unanimous. FINAL STATEMENT OF COMMUNITY.DEVELOPMENTOBJECTIVES AND PROJECTED USE OF.FUNDS 13-20II&MC-05-0009. Councilmember Taylor made a motion, seconded by Councilmember Croom to accept the Final Statement of Community Development Objectives and Projected Use of Funds B-2018-MC-05-0009 as presented. Upon voice vote, the voting was unanimous to approve. A copy is attached for the record. COMMITTEE REPORTS Fire Commission'report was given by Councilmember Catt. There were no dismissals, suspensions, hiring's or citizen complaints. There was.onepromotion to paramedic. There is one firefighter in the training academy that will graduate March 21-20.18. West-Memphis Fire Department is hosting three classes in 2018: Core Rescue in March, Trench Rescue in May and-National Fire Academy Class in September. Division Chief-Chris Brogdon is looking into hiring a collection agency for EMS. EMS collectioh§'as of February 13,2018 was$29,378.24. Public Works Committee report was given by Councilmember Taylor:The commission approved the low bid for the Hino Bridge'Rehabilitation contingent on MPO's approval to increase the federal portion of the project. They. discussed the need for the rehabilitation of the breakroom at the City Shop with painting, flooring, and restrooms. Estimated cost of the rehab project is$40,000. Captain Baker,WMPD stated they have issued 140 notices at 103 residences regarding abandoned vehicles. The Committee also voted to approve changes to the fee schedules regarding violations as recommended by WMPD Code Enforcement. The city plans to apply for state aid to repair roads in the city. January recycle was 13,900 lbs. and 1 e-waste pick up. Personnel Committee report was given by Councilmember Hutchinson. The committee discussed the catastrophic leave.plan. HR Director Janice Coleman to research and to be discussed at the next meeting. They discussed the city providing a membership to the Works Fitness Center for city employees. Medical -Insurance and Vision Insurance coverage was also discussed.' Utility Commission report was given by Councilmember Croom. There was a total of 2 injuries,.0 motor vehicle accidents, 2 recordable and 0 lost time days for the month of January. They had four resignations in which two were voluntary and two were involuntary. Three new employees were hired. The cutoff time to pay your bill online was changed from 2:00 am to 12:00 midnight. General Manager Todd Pedersen presented the long-term tree trimming plan with a map showing the rotation for tree trimming for the next 4 years. Police Commission report was given by Councilmember Robinson. Councilmember Mondy was elected Chairman and Councilwoman Robinson was elected Secretary. Airport Commission report was given by Councilmember Robinson. The report said that Commissioner Croom stated.in the meeting that he had received two complaints regarding the hangar restroom on the south side of the.. airport not working. It was reported that this was investigated several years ago, and it was not cost effective'to repair. .They are currently looking at different alternatives to get this resolved. Having no further business to come before the City Council, Councilmember Pulliam made a motion, second by Councilmember Taylor to adjourn. Upon voice vote, the voting was unanimous. The meeting adjourned at 2:20 pm. PASSED and APPROVED this 1st day of, March 2018. WILLIAM H. JO NSON, MAYOR ATTEST: PHILL RA, CITY CLERK Minutes prepared by: Cindy Greenwood, Sr. Deputy City Clerk € i ; F 1Y 15 2010 d BID'g' WULAITION SHEET CITY OF ST WAC?HJS gL GRASS SP4&YgNG BIDDER DID PRICE T.C. Lawn Care � �x=� Pro-Turf Management $ . Tremendous Herbi- Systems Tru- Green Landscape $ Turf Master Lawn Care Greener Pastures a The Yard Guy $ i . - F v DID TABULATION SHEET FEBRUARY 15,2018 West Memphis Municipal Properties Grass Cutting Seven (7) Properties BIDDER BIDDER AMOUNT PRO TURF MANAGEMENT 1 T.C. ILAWN CARE GRAFTON HOMES & GARDEN TRU �' GREEN LANDSCAPE $ TRE J /�D EIVIENDOUS LANDSCAPE $ u a ®'NEAL CUT GRASS f I JAY SHANNON LANDSCAPE WORK �I TURF MASTER LAWN CARE $ f Q ov D.C. LAWN CARE SERVICES ✓/ 06 BROTHER'S & SON'S LANDSCAPING,LLC $ � �_ o i P i 1 February 15''2®19 INDUSIMAL AND BIDS CF,OF AN,)WXVjTFN AN �?ICY, m�DT—M $ �{a�teaear�ee .awn Care $ -Bid for tine Year (14). $ V �a�tenanee Wi%ua%eMent $ f Bid for the year i $ I i er eut(14) w1aintenauee +Neal Cut Grass $ ear -Bid for the F $ 1 � � '/ Treenneandous Landscape $ &?`�• �� Per cut(14) & Garden Center $ Zl,2ff� 00 Maintenance MBAd for the Year Grafton Homes and Garden $�:�)per cut(14) $�`�� = 7J�I�t a�tnte�flance �5Bid for the Year Tru-Green Landscape $ © Iyer cut(14) $ Maintenance $ Bid for the Year Jay Shannon Landscape Work $ 0, / ,er cut(14) $ Maintenance $ Bid for the Year Turf luster Lawn Gare $1P �/ Per Cut 14 ( ) $ Maintenance i i $ Bid for the Year a r . / 1 r D.C.Lawn dare Services � per er�t (m) Maintenance Bid for the year / 9 9 Brother's � Son's Landscaping,LLC � �/, Rer Cut(Il4) Maintenance Bid ff®r the year S 11 2 1316 Fer Cut 14 Maintenance Bad for the year a ' J 2®18 BID TABULATION SHEET WEST MEMPHIS MUNICIPAL AIRPORT GRASS CUTTING MAINTENANCE f BIDDER NAME BIDDER AMOUNT PRO TURF MANAGEMENT $ 1 y V T.C. LAWN CARE $ n TRU GREEN LANDSCAPE $ TREEMENDOUS LANDSCAPE O'NEAL CUT GRASS $ � GRAFTON HOMES AND GARDEN $_ Li 4, L�Rq JAY SHANNON LANDSCAPE WORK $ ° r D.C. LAWN CARE SERVICES $ ll BROTHER'S & SON'S LANDSCAPING,LLC f ZIT $ a. WEST MEMPHIS,ARKANSAS COMMUNITY DEVELOPMENT BLOCK GRANT ENTITLEMENT PROGRAM FINAL STATEMENT OF COMMUNITY DEVELOPMENT OBJECTIVES AND PROJECTED USE OF FUNDS B-2018-MC-05-0009 Introduction: The U.S Department of Housing and Urban Development(HUD)has designated the City of West Memphis, Arkansas as an `Entitlement City' under the Community Development Block Grant(CDBG) Program as authorized by the Housing and Community Develop- ment Act of 1974, as amended. As an entitlement city, West Memphis will receive a specified amount of funds annually for use in carrying out a variety of auspices of the CDBG Program. West Memphis will be entitled to receive the annual grant so long as its performance is in accordance with statutory and regulatory requirements of the CDBG Program and HUD. This Final Statement of Community Development Objectives and Projected Use of Funds have been prepared by and are subject to modification through a process which affords maximum public accountability and citizen participation. The Community Development Agency of West Memphis conducted a public hearing on January 23, 2018 to receive citizen recommendations on the scope of the CDBG Program. A second public hearing was held on February 6, 2018,to allow citizens the opportunity to respond to the requests for funding. The Final Statement is prepared and made available to the public prior to its being submitted to the Little Rock Area Office of the U.S. Department of Housing and Urban Development. The City Council reviewed and approved the content of the final statement at the regular meeting on February 15, 2018. Moreover, copies of this Final Statement and any modifications thereto will be available at the offices of the Community Development Agency of West Memphis, 205 South Redding Street, during normal business hours, Monday through Friday. The City of West Memphis looks forward to the Community Development Block Grant Entitlement Program and hopes to continue providing meaningful site improvements and various community development activities that are essential to revitalizing our neighborhoods and providing benefits primarily for low and moderate income persons within the community. The City recognizes that there are needs for community development and public improvements in many parts of West Memphis and that there are insufficient funds available to satisfy all, or even a majority of these acknowledged needs. The City continues to strive toward implementation of a well conceived 'S as community development program that truly maximizes benefits for low and moderate income persons and/or eliminates slum and blight, and prevents the recurrence of blighting influences. Statement of Community Development Objectives: The following community development objectives will be addressed through implementation of the CDBG Entitlement Program. 1. To improve housing conditions available in the community, especially those which provide housing for low and moderate income persons. 2. To provide for public facilities improvements including street projects, drainage projects and neighborhood facilities in areas that are concentrated with low and moderate income persons. 3. To minimize displacement of site occupants through the carrying out of projects and activities,recognizing that should displacement occur,technical and financial assistance to relocate the displacee in replacement housing within his/her economic means will be provided in accordance with the stipulations of the Uniform Relocation Assistance and Real Property Acquisition Act of 1970. Projected Use of Funds: The City of West Memphis Will receive $301,743 under the FY2018 Year CDBG Entitlement Program. If less than this amount is received,the costs and scope of the projects described herein will be adjusted accordingly. An alternative would be to eliminate all or part of one or more projects from the proposed program. If more than this amount is received,the additional funds will be added proportionately to the line items described herein where such funds will remain until or unless they are required for another project activity. i The following activities have been designed and will be implemented within the proposed FY2018 Program by the Community Development Agency based upon previously approved and planned activities and citizen involvement. It is understood that these activities may be revised in the future by the City Council of West Memphis,Arkansas as a result of the continuing citizen participation planning process. `S F� FY2018 Proposed Activities Housing Rehabilitation: Continuation of the housing rehabilitation program in which a maximum of$20,000 in CDBG funds is expended on the rehabilitation for elderly/handicapped low and moderate income homeowners Location: city wide Regulatory Citations: Eligibility: 24 CFR 570.202 National Objectives: 24 CFR 570.208(a)(3) Funding: $ 117,164 Demolition and Clearance: Demolition of vacant dilapidated structures and clearance of structure and lot Location: _city-wide Regulatory Citations: Eligibility: 24 CFR 570.201(d) National Objectives: 24 CFR 570.208(a)(1) Funding: $ 99,231 Public Services: Funds awarded to non-profit organizations that work with low and moderate income individuals. These organizations work as a sub-recipient to the City. Location: city-wide Regulatory Citations: Eligibility: 24 CFR 570.201(e) National Objectives: 24 CFR 570.208_(a)(1) Funding: $ 25,000 Program Administration and Planning_: Administrative costs related to planning, oversight, management and implementation of the program Location: not applicable Regulatory Citations: Eligibility: 24 CFR 570.206 National Objectives: not applicable Funding: $ 57,331 Fair Housing: Contribution to further fair housing efforts within the City Location: city wide Regulatory Citations: Eligibility: 24 CFR 570.206(c) National Objective: not applicable Funding: $ 3,017 * NOTE: If the above designated projects fail to get underway in a timely manner, these funds may be re-allocated by the City Council to the ongoing activities of housing rehabilitation and demolition. Total FY2018 CDBG Program: $ 301,743 I Effectiveness: The Final Statement of Community Development Objectives and Projected Use of Funds has been prepared in light of the previous public hearings and input from citizens and members of the West Memphis City Council. Citizens are invited to comment on this Statement by sending their comments to the Community Development Agency of West Memphis, 205 South Redding Street, West Memphis,Arkansas 72301. Copies of the Final Statement are available for public inspection and review during normal business hours, Monday through Friday, in the Community Development Agency offices. Various recommendations and comments or suggestions that are made as a result of citizen review of this statement will be forwarded to the City Council for the Council's consideration. The Final Statement will remain in full force and effect for the duration of the CDBG Program, or until it is modified or amended by the City Council. As with previous Community Development Block Grant Programs,the Community Development Agency of West Memphis will administer the CDBG Program on behalf of the City of West Memphis. RECEIVED City Clerk'a f# Daf i e / /01 ® .