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07/05/2018 MINUTES WEST MEMPHIS CITY COUNCIL July 5, 2018 A regular meeting of the West Memphis City Council was held on Thursday, July 5, 2018, at 1:30 p.m. in the City Council Chambers City Hall, 205 S. Redding, West Memphis, Arkansas. Invocation wa!, given by John Rech, followed by the Pledge of Allegiance. Mayor Johnson called the meeting to orcer at 1:30 p.m. Cindy Greenwood Sr. Deputy City Clerk, called the roll. Those present were: Mayor William H. Johnson, City Attorney Michael Stephenson, City Treasurer Frank Martin and Council Members, Ramona Taylor, Helen Harris, Marco McClendon, Willis Mondy, James Holt, Wayne Croom, Lorraine Robinson, Tracy Catt and James Pulliaum. Absent were: City Clerk, Phillip Para and Council Member Melanie Hutchison. Quorum being present, Mayor Johnson proceeded with the meeting. PRESENTATION Council Member Robinson presented certificates to all the volunteers that participated in Clean Up Bliss Day on J ine 23, 2018. MINUTES Council MemCer Catt moved, seconded by Council Member Croom, to dispense with the reading of the minutes of Ju ie 21, 2018, City Council meeting and approve them as submitted. Upon voice vote, the voting was uranimous to approve. OLD BUSINESS None NEW BUSINESS Council Member Pulliaum made a motion, seconded by Council Member Taylor to suspend the rules and read R-1 R-2 and 0-1 ,0-2, and 0-3 by title only. Upon voice vote, voting was unanimous A RESOLUTION TO SUPPORT A COUNTY-WIDE ECONOMIC DEVELOPMENT EFFORT AND THE CRITTENDE 14 COUNTY I-40 MEGA SITE FOR ECONOMIC GROWTH AND DEVELOPMENT PURPOSES City Attorney Stephenson read the Resolution. Council Member Croom made a motion, seconded by Council Mem)er Taylor to adopt the Resolution. Upon voice vote, voting was unanimous. The Resolution w:3s adopted and assigned No. 2170 A RESOLUT IN DESIGNATING THE MONTH OF JUNE AS GUN VIOLENCE AND SAFETY AWARENESS MONTH ALSO THAT PROMOTES COMMUNITY INVOLVEMENT, SAFER COMMUNITIES, ENCOURAGE STRONGER GUN LAWS AND REMEMBER THOSE WHOM HAVE LOST THEIV LIVES AND WERE VITCTIMS OF GUN VIOLENCE IN THE CITY OF WEST MEMPHIS City Attorney, Stephenson read the Resolution. Council Member Robinson made a motion, seconded by Council Member Pulliaum to adopt the Resolution. Discussion followed: Council Member Mc Clendon recognized Mr. Darrin Christly and other men in the community for their efforts in helping to bring the community together and trying to get a handle on the gun violence in the community. Upon voice vote, voting was unanimous to adopt the Resolution. The Resolution was adopted and assigned No. 2171 AN ORDINANCE TO WAIVE COMPETITIVE BIDDING AND TO APPROVE AN AGREEMEN'I' WITH CIVICPLUS, INC. d/b/a CIVICPLUS FOR REDEVELOPMENT OF CITY'S CUVIRENT WEBSITE, DECLARING AN EMERGENCY AND FOR OTHER PURPOSES City Attorney Stephenson read the Ordinance by title only for the FIRST time. Council Member Taylor made a motion, seconded by Council Member Pulliaum to suspend the rules and place tl-e Ordinance on the second reading. Upon voice vote, voting was unanimous. City Attorney Stephenson read the Ordinance for the SECOND time. Council Member Pulliaum mz de a motion, seconded by Council Member Taylor to further suspend the rules and read th? Ordinance for third and final time. Upon voice vote, voting was unanimous. City Attorney Stephenson read the Ordinance for the THIRD and FINAL time. Council Member Croom made a motion seconded by Council Member Pulliaum to adopt the Ordinance. -)iscussion followed: Jim Jackson, Convention Visitors Bureau Director and Mr. Nick Coulter, West Memphis Communications Director addressed the Council. Mr. Jackson said that CIVICPLUS came highly recommended and was the most qualified firm to help move the C ty Website forward. CIVICPLUS would be responsible for implementing, building and maintaining the website. Mr. Coulter said that it would be an all-inclusive site where all information would be available to the community in one place. Mr. Jackson said this would greatly improve communication between the City and the citizens of West Memphis. There being no further discussion. Upon voice vote, voting was unanimous to adopt the Ordinance. The Ordinance was adopted an J assigned No. 2477. Council Member Taylor made a motion, seconded by Council Member Robinson to adopt the Emergency Clause Section 4. Upon voice vote, voting was unanimous The Ordinance and Emergency Clause were adopted. AN ORDINANCE TO WAIVE COMPETITIVE BIDDIONG FOR REPAIRS OF STORM WATER DRAINAGE PIPES LOCATED IN RICHLAND ST" ADDITION, PHASE II TO THE CITY OF WEST MEMPHIS, ARKANSAS, DECLARING AN EMERGENCY AND FOR OTHER PURPOSES. City Attorney Stephenson read the Ordinance by title only for the FIRST time. Council Member Pulliaum made a motion, seconded by Council Member Robinson to suspend the rules and place the Ordinance on the second reading. Upon voice vote, voting was unanimous. City Attorney Stephenson read the Ordinance for the SECOND time. Council Member Croom made a motion, seconded by Council Member McClendon to further suspend the rules and read the Ordinance for the third and final time. Upon voice vote, voting was unanimous. City Attorney Stephenson read the Ordinance for the THIRD and FINAL time. Council Member Croom made a motion seconded by Council Member Catt to adopt the Ordinance. Upon voice vote, voting was unanimous to adopt the Ordinance. The Ordinance was adopted and assigned No. 2478. Council Member Pulliaum made a motion, seconded by Council Member Catt to adopt the Emergency Clause Section 3. Upon voice vote, voting was unanimous. The Ordinance and Emergency Clause were adopted. AN ORDINANCE TO REPEAL SECTION 2.82.020 OF THE WEST MEMPHIS MUNICIPAL CODE REGARDING THE RESIDENCY REQUIREMENT FOR CITY EMPLOYEES AND FOR OTHER PURPOSES City Attorney Stephenson read the Ordinance for the First time. The Ordinance will be added to the July 19, 2018 City Council Agenda. PERMISSION REQUEST: PERMISSION FOR MAYOR JOHNSON TO SIGN A LETTER TO ELAINE L. CHAO, SECRETARY OF THE UNITED STATES DEPARTMENT OF TRANSPORTATION Council Member Pulliaum made a motion, seconded by Council Member Taylor to give permission to Mayor Johnson to sign the letter to Elaine L. Chao, Secretary of the United States Department of Transportation. Upon voce vote, the voting was unanimous. PERMISSION FOR MAYOR JOHNSON TO SIGN AN AGREEMENT BETWEEN THE ADVERTISING AND PROMOTION COMMISSION AND RODNEY L. GAREY, ARCHITECT Council Member Croom made a motion, seconded by Council Member Pulliaum for Mayor Johnson to sign the agreement between Advertising and Promotion Commission and Rodney Garey Architect. Upon voice vote, voting was unanimous. PERMISSION FROM THE CITY COUNCIL TO APPROVE IMPROVEMENTS TO 7T" STREET MAINTENANCE PROJECT Council Member Catt made a motion, seconded by Council Member Taylor to table the request until next Council meeting on July 19, 2018. PERMMISSION TO HIRE TWO STUDENTS FOR THE SUMMER JOBS PROGRAM Council Member McClendon made a motion, seconded by Council Member Harris to give permission to hire two students for the Summer Jobs Program. The students will be assigned to work at the City Shop. APPOINTMENTS Council Member Pulliaum made a motion, seconded by Council Member Taylor to appoint Dr. G. Edward Bryant, Jr. to fill the vacant position on the Airport Commission. Upon voice vote, voting was unanimous COMMITTEE REPORTS Budget Committee-Council Member Catt reported that the Southland Gaming and Racing taxes increased over same month from prior year of$13,489.00 and a total increase for year to date over prior year of$72,327.30 and are within $700.000.00 of projected budget for the year. The Sales Tax is $31,814.00 more than this time last year with a total increase of $78,997.00 and is $24,246.00 ahead of the projected budget. The Fire Commission when preparing the 2018 Budget allocated funds to purchase a new ambulance but wanted to wait until the new hospital was completed. The projected completion date of the hospital is scheduled for February 2019. The Fire Commission is asking the Council for the approval to purchase the ambulance so that it will be available when the hospital opens. The purchase of the ambulance will not be allocated or expensed until the 2019 Budget comes out in December. Council Member Taylor made a motion, seconded by Council Member Harris to approve the request. Upon voice vote, voting was unanimous to approve. Public Works-Council Member Taylor reported that the Hino Bridge project beams have been cast and must cure for 90 days. The South Loop is still having some environmental review work done. The Redding Street Bridge Rehab will be published for bids on July 12, 2018 and will be opened on August 2, 2018. The Lehr Street Bridge is undergoing environmental review by the Arkansas Department of Transportation. Recycling collected 13,980 tons with one E-waste pick up in June. Sanitation had no new injuries. One employee is out on workman's compensation. There were no public or private property dam2ges. Street Department had one new injury, no employees out on workman's compensation and no reports of public or private property damage. Code Enforcement is continuing to work on junk cars they are currently at 75% compliance. There were forty new vehicle complaints the owners have been issued a courtesy citation and have thirty days to be compliant or an actual citation will be issued. There were three litter and debris complaints, one illegal dumping complaint, one zoning complaint and one over grown grass complaint handled in June. Advertising and Promotion- Council Member Taylor thanked everyone that came out and supported the Freedom Fest. The Commission filled two requests for funding. One to East Arkansas District Association foi-the Annual State Youth Convention in the amount of $2,500.00 and one to Kingdom Seekers International Ministry of Arts for Urban Socio Drama Play in the amount of $2,500.00. There were two everts in the Auditorium in May and there were 800 visitors. The Civic Center had 17 events in May with 2,600 visitors. Advertising and Promotion will be hosting Business After Hours for the Chamber at tl-e Civic Auditorium on Thursday July 19, 2018 from 5:00 pm to 7:00 pm and will have a unique entertiiinment performance that will start at 7:00 pm. The Advertising and Promotion Commission also approved appointing Mr. Ron Brinkley owner of Ron's Family Affair restaurant to fill the vacancy o,i the A & P Commission. Council Member Taylor made a motion, seconded by Council Member Pulliaum to approve the appointment of Mr. Ron Brinkley to fill the vacancy on the A & P Commission. Upon voice vote, voting was unanimous. ANNOUNCEMENTS City Treasurer, Frank Martin asked for permission to distribute Council Member Mondy Southland Dog Track funds it the amount of $1519.41 to the Wonder City Boys & Girls Club and Council Member Harris Southlirnd funds of $1,519.40 to be disbursed to the following organizations $500.00 to Wonder City Boys & Girls Club $319.40 to Brewer's Academy $500.00 to Families in Transition and $200.00 to LR Jackson Girls Club. Council Member Pulliaum made a motion, seconded by Council member Taylor to approve. Upon voice vote, voting was unanimous. CITIZEN REQUEST NONE Having no further business to come before the City Council, Council Member Pulliaum moved, second by Council Me mber Catt to adjourn. Upon voice vote, the voting was unanimous. The meeting adjourned at 2:20 p.m. PASSED and 4PPROVED this _19_ day of July 2018. WILLIAM H. JO SON, MAYOR ATTEST: PHIL PARA, CITY CLERK Minutes prepared by: Patricia Lane, Jr. Deputy City Clerk r • ,AKA Ns.g CITY OF WEST MEMPHIS 205 South Redding 913.0. Box 1728 *West Memphis, Arkansas .72303-1728 *(870)732-7500 July 5, 2018 The Honorable Elaine L. Chao Secretary The United States Department of Transportation 1200 New Jersey Ave, SE Washington, DC 2059 Re: Local Match for Crittenden Country BUILD Planning Grant Application Dear Secrete ry Chao: The City of West Memphis is the lead applicant in the above application for a US DOT BUILD plann ng grant. We are joined in the application by two private entities, West Memphis Bare Railroad LLC and ACBL Transportation Services, LLC, that form a three- party public-private partnership As noted in cur application, part of the project falls within an urban area, and part in a rural area. Thus, :he public-private partnership has agreed to a 30% local match. The total grant ask is i957,500 for which the Federal portion would be 70% or $670,250 and the balance of 30%, $287,250, the local match. The City and its two private partners in the application have committed to share equally in the local sha�e. On that basis, should the grant be awarded, The City is committed to fund a one third portion or $95,750.00, and will provide access to those funds on or before the grant agreement obligation date. As evidenced by their attached letters, our private partners (BASE/ACBL) are committed to supplying the remaining balance of the local match. Mrs Chao, wa again appreciate your leadership in this great infrastructure initiative for America and respectfully ask for your consideration of our application which in the end, will provide emp oyment diversity and long-term job stimulus for our strategically situated area. Sincerely, William H. Johnson Mayor BID Public Works TRACTOR AND CUTTER FOR STREET DEPARTMENT July 19, 2018 Bidd er Bid Amount 1 GREF_NWAY EQUIPMENT s6o 2 $ 3 $ BID TABULATION Public Works West Memphis 2018 Street Overlay & Street Improvement Program July 19, 2018 Bidder Bid Amount 1 APAC Tennessee, Inc. I o II 2 DKE 3 Holl ngsworth Paving q-71 4 Leh man-Roberts Co. C� s� ,sq I BID Public Works 6 YARD DUMP TRUCK July 19, 2018 TOTAL BID BIDDER ARKANSAS MUNICIPAL EQUIPMENT CROWS 16,5i's-ob CUSTOM TRUCK ONE SOURCE ENVIRONMENTAL PRODUCTS HILBILT MARK MCLARDY FORD MHC KENWORTH STRINGFELLOW SUMMIT TRUCK GROUP 1 TAG TRUCK TRUCK COMPONENT SERVICES