12/06/2018 MINUTES
WEST MEMPHIS CITY COUNCIL
December 6, 2018
A regular meeting of the West Memphis City Council was held on Thursday, December 6, 2018,
at 1:30 p.m. in the City Council Chambers at City Hall, 205 S. Redding, West Memphis, Arkansas.
Invocation was given by John Rech;followed by the Pledge of Allegiance led by Council Member
James Pulhaum. Mayor Johnson called the meeting to order at 1:30 p.m. City Clerk, Phillip Para
called the roll. Those present were: Mayor William H.Johnson, City Attorney Michael
Stephenson, City Treasurer Frank Martin and Council Members.James Halt, Wayne Croom,
Melanie Hutchinson, Lorraine Robinson,James Pulhaum, Ramona Taylor, Marco McClendon,
Helen Harris, Tracy Catt and Willis Mondy. Quorum being present, Mayor Johnson proceeded
with the meeting.
BID OPENINGS
PUBLIC WORKS- 2019 SUPPLY BIDS 1. LIME STONE 2. CONCRETE ASPHAT-AMANDA HICKS
Council Member Pulhaum made motion, seconded by Council Member Taylor refer bid back to
the proper Commission for disposition. Upon voice vote, the vote was unanimous.
WEST MEMPHIS UTILITIES—AREA CLEANING OUT OF THE POWER LINES—DAVID GOACH ER
Council Member Pulliaum made a motion seconded by Council Member Croom to refer bid
back to the Utility Commission for disposition Upon voice vote, the vote was unanimous
CMINUTES
` Council Member Catt made a motion, seconded by Council Member Taylor to dispense with the
reading of the Minutes of November 15, 2018 City Council Meeting and approve as submitted.
Upon voice vote, the voting was unanimous.
OLD BUSINESS NONE
NEW BUSINESS
Council Member Pulliaum made a motion seconded by Council Member Taylor to read R-1 and
0-1 by title only. Upon voice vote, the vote was unanimous.
R-1 A RESOLUTION CERTIFYING THE AMOUNTS OF LIENS IMPOSED ON CERTAIN
PROPERTIES FOR DEMOLITION CONTRACTED BY THE CITY OF WEST MEMPHIS PURSUANT TO
ORDINANCE 1141
City Attorney, Michael Stephenson read R-1 by title only. Council Member Croom made a
motion, seconded by Council Member Mondy to approve the Resolution. Upon voice vote, the
vote was unanimous to approve. The Resolution was approved and assigned No. 2180.
0-1 AN ORDINANCE WAIVING COMPETITIVE BIDDING FOR REPAIRS OF LAYNE PUMP
NUMBER 88367, DECLARING AN EMERGENCY AND FOR OTHER PURPOSES
City Attorney Michael Stephenson read 0-1 by title only for the FIRST time. Council Member
Pulliaum made a motion seconded by Council Member Taylor to suspend the rules and place
the Ordinance on its second reading Upon voice vote, the voting was unanimous. City
Attorney, Michael Stephenson read 0-1 for the SECOND time by title only. Council Member
Croom made a motion, seconded by Council Member McClendon to further suspend the rules
and place 0-1 on its third and final reading. Upon voice vote, the voting was unanimous. City
Attorney Stephenson read 0-1 by title only for the THIRD and FINAL time. Council Member
Croom made a motion, seconded by Council Member Harris to approve the Ordinance Upon
voice vote,the voting was unanimous to approve The Ordinance was approved and assigned
No. 2487. Council Member McClendon made a motion, seconded by Council Member Taylor to
adopt the Emergency Clause Section 2. Upon voice vote, the voting was unanimous. Council
Member Mondy asked for Utility Manager, Todd Pederson to explain the need for the
Emergency Clause. Mr. Pederson said that there are five wells in the City, each providing 20%
of the City's needs. This well had a catastrophic failure and is need of repair, so that it is
operational before the high usage time in the summer.
PERMISSION REQUEST
PERMISSION TO APPROVE THE ROBERTA JACKSON NEIGHBORHOOD BUILDING PARTITION
PROPOSAL(TABLED OCTOBER 18, 2018)
Council Member Taylor made a motion, seconded by Council Member McClendon to table
permission to approve the Roberta Jackson Neighborhood Building Partition Proposal Upon
voice vote,the vote was unanimous to table indefinitely. (Tabled Indefinitely)
PERMISSION FOR PUBLIC WORKS TO START PAYING THE EMPLOYEES PORTION OF UNIFORMS
Council Member Croom made a motion, seconded by Council Member Taylor to table the
request to allow for further discussion until the next Council Meeting on December 20, 2018. J
Upon voice vote,the vote was unanimous to table the request to pay for Sanitation Employees
uniforms until next Council meeting on December 20, 2018. (Tabled)
COMMITTEE REPORTS
BUDGET COMMITTEE: - Council Member Catt reported that the budget committee reviewed
the bonus program for 2018 and agreed to give each employee that's been with the City at
least one year of service$1000 00 dollars and part time or less than a year of service a $500.00-
dollar bonus The total with the City's matching portion of the City's Social Security Tax was
$355,000 00 dollars. A Resolution was presented to the Council at pre-Council. Council Member
Catt asked for permission to add the Resolution to the agenda.
Council Member Pulliaum made a motion, seconded by Council Member McClendon to add the
Resolution to the agenda. Upon voice vote,the vote was unanimous to add the Resolution to
the agenda.
Council Member Pulliaum made a motion, seconded by Council Member Taylor to read R-2 by
title only Upon voice vote, the vote was unanimous.
A RESOLUTION APPROVING THE AMENDMENT TO THE 2018 BUDGET FOR THE CITY OF WEST
MEMPHIS ARKANSAS AND FOR OTHER PURPOSES
City Attorney Michael Stephenson read the Resolution by title only. Council Member Pulliaum
made a motion, seconded by Council Member McClendon to approve the Resolution.
Discussion followed: Upon voice vote, the vote was unanimous to approve. The Resolution was
approved and assigned No. 2181
Council Member Catt stated that the budget committee also formed a subcommittee to look at
several buildings in need of refurbishing.The Committee looked at the Court House and several
Fire Department buildings. The Committee is looking at moving forward with new construction
for the court house rather than refurbishing it.The Committee thought it was more practical to
go with a new building They are still striving to get all the numbers together and will bring it
back before Council. Council Member Catt said another subcommittee was formed with Council
Member Robinson and himself, they will be meeting with Judge, Fred Thorne and, Chief Court
Clerk, Terry Griffin a week from next Wednesday.
PUBLIC WORKS: Council Member Taylor presented the Public Works report.The Public
Works Committee met on December 4, 2018. The Committee reviewed the 2019 material
supply contracts The Crushed Limestone was awarded to APAC at $368.02 per total cost. The
Asphalt was awarded to Lehman Roberts and the concrete was awarded to Razorback
Concrete The total for recycling in November was 14,820 pounds and there was one E-waste
pick up. The Hino Bridge deck has been poured and will have to cure for 28 days. Due to
increment weather, the completion has been rescheduled for January 7, 2018. The South Loop
alternate C has been chosen as the preferred route. The environmental reviews are still
ongoing. Pickering is planning to have 30% of the design to ARDOT by February. The Overlay has
been completed. There was thirteen streets and one intersection overlaid. There is a
maintenance period going on now, where all the manholes and valves are being uncovered,
drains are being checked to assure they have clearance. The Lehr Street Bridge is still at ARCOT
for review and design. The Redding Street Bridge beams are finished and are ready for delivery,
as soon as the contractor completes the work on the Hino bridge project,they will begin on the
Redding Street Bridge. They will incorporate the schools in the planning of bridge closure.
Sanitation had no damages or workers comp claims in November. One employee was promoted
to driver, after taking advantage of the City's offer to help employees obtain their CDL license.
The Street Department had no damages or workers comp claims in November. The City Shop
had no damages or worker comp claims in November. There were 360 tons of trash picked up
in November. There was a discussion during the meeting asking why the City did not use a leaf
vacuum machine to pick up leaves. There were some issues identified after speaking with
Marion Public Works Department and West Memphis Public Works Department that
determined a leaf vacuum would not be feasible. Some of the issues identified were that the
landfill will not accept loose leaves and wet leaves clog up the machines The Public Works
Committee will continue to research more information on the matter and try to find a practical
solution to this problem
Council Member Robinson reported that the Keep Arkansas Beautiful Cleanup was a success,
even though they did not have a large turnout of volunteers because of increment weather and
rescheduling. Council Member Robinson thanked Brad Johnson, Marco McClendon, and Patricia
Lane for their hard work. It took 2 % hours to pick up 30 bags of trash and debris in the Mayfair
Manor and Ingram area.
Advertising & Promotion. The Advertising and Promotion Committee met on November 15,
2018 at 4:00 p.m. The Committee reviewed the 2019 budget and approved it for submittal to
the Council.They also approved funding request for Delta Arts in the amount of$4000.00 for
Regional Marketing. They also approved a funding request for Regional Marketing for the Local
Scrabble Association for a National Scrabble Tournament in the amount of$1500.00 dollars
The Auditorium was closed in November, because of the HVAC installation The Auditorium is
now open and having events. The Civic Center had 9 events with 1285 visitors. The Advertising
& Promotion Commission staff coordinated the Worthington Park Christmas Tree lighting.
Council Member Pulbaum brought Councils attention to the memo and resume of Ms. Kaitlyn
Brock for the Council to review. The item will be added to the agenda at the next Council
meeting on December 20, 2018 for the Councils consideration, for Ms. Brock, to be a youth
participant on the Park Commission.
APPOINTMENTS NONE
CITIZEN REQUEST
City Clerk Elect, Joyce Gray came before Council to present her Action Plan as City Clerk. (See
Attached
Ms.June Simmons a resident of 307 S. OK Street West Memphis, AR 72301. Came before
Council to inquire about the absence of Christmas tree lights from 14th Street to 19th Street.
ANNOUNCEMENTS
Council Member McClendon thanked the people of West Memphis for giving him the
opportunity to lead the City.
Mayor Johnson announced that the Christmas Parade would be December 11, 2018 and will
start at 7 00 pm.
Having no further business to come before the City Council, Council Member Pulliaum moved,
seconded by Council Member Taylor to adjourn. Upon voice vote, the voting was unanimous J
The meeting adjourned at 2:05p.m.
PASSED and Approved this 20 day of December 2018
HNSON, MAYOR
ATTEST
PHILLIP PARA, CITY CLERK
Minutes Prepared by: Patricia Lane, Jr. Deputy City Clerk
APPLICATION AND CERTIFICATION FOR PAYMENT AIA D OC t,41F,NT 6704' PAGE ONE OF 2 PAGES
TO OWNER.City of West Memphis PROJECT: West Memphis Utility APPLICATION NO: One(1) Distribution to:
604 E.Cooper Bar Screen Replacement `{ OWNER
West Memphis,AR.72301 ARCHITECT
PERIOD TO: 111312018 =CONTRACTOR
FROM CONTRACTOR: VIAARCHITECT: C
CHRIS-HILL CONSTRUCTION CO.,LLC
4749 PLEASANT RUN ROAD PROJECT NOS: 4776
MEMPHIS,TENNESSEE 38118
CONTRACT FOR: CONTRACT DATE'.
CONTRACTOR'S APPLICATION FOR PAYMENT The undersigned Contractor certifies that to the best of the Contractor's knowledge.
Application is made for payment,as shown below,in connection with the Contract_ information and belief the Work covered by this Application for Payment has been
Continuation Sheet,AIA Document G703,is attached completed in accordance with the Contract Documents,that all amounts have been paid by
the Contractor for Work for which previous Certificates for Payment were issued and
payments received from the Owner,and that current payment shown herein is now due.
I. ORIGINAL CONTRACT SUM $ 409,740 00
2 Net change by Change Orders S 0 00 CONTRACTOR: CHRIS-HILI.CONSTRUCTION COMPANY,LLC
3 CONTRACT SUM TO DATE(Line 1 f 2) S 409,740.00
4. TOTAL COMPLETED&STORED TO $ 324,920 40
DATE (Column G on 0703) By: s Date: f)rc:crnncr I',,
5 RETAINAGE: Shannon McCailey, Project Manager/
a. 10 °hof Completed Work S 32,49204 State of Tennessee County of.. Shelby
(Column D+E on G703) Subscribed and sworn to before me this 17th day of December,2018
b 5 %of Stored Material S Notary Public: Cecelia Hale ��
(Zolumn F on G703) My Commission expires: 4/30/2022
Total Retainage(Lines 5a+5b or STATE
OF
Total in Column I of G703) S 32,492.04 ARCHITECT'S CERTIFICATE FOR PAYMENT 1 ?
6. TOTAL EARNED LESS RETAINAGE S 292,428.36 In accordance with the Contract Documents,based on on-site observations and the data-. TENW-5SMNOTARY
(Line 4 Less Line 5 Total) comprising the application,the Architect certifies to the Owner that to the best of ther PUBIJC •.• ;
7. LESS PREVIOUS CERTIFICATES FOR Architect's knowledge,information and belief the Work has progressed as indicated, �r��.��`•,. ��`
PAYMENT(Line 6 from prior Certificate) $ 0.00 the quality of the Work is in accordance with the Contract Documents.and the Contractor �"i ( r`••F••••
8" CURRENT PAYMENT DUE S 292,428 36 is entitled to payment of the AMOUNT CERTIFIED tIt Nrrrrs��*'t�
9, BALANCE TO FINISH,INCLUDING RETAINAGE S 117,311.64 My Comm Exp.430-2022
(Line 3 less Line 6) AMOUNT CERTIFIED $
CHANGE ORDEP SUMMARY ADDITIONS DEDuc- ONS (Attach explanation ifamounr certtfieddiffersfrom the amount applied.Initial all figures on this
Total changes approved Application and onthe Continuation Sheet that am changed to conrjorm with the amount certified)
in pwevious months by Owner �t'00 ARCHITECT:
Total approved this Month By: Date:
TOTALS SO 0,1 S000 This Certificate is not negotiable The AMOUtSI'CERTIFIED is payable only to the
Contractor named herein Issuance,payment and acceptance of payment are without
NET CHANGES by Chane Order SO W prejudice to any rights of the Owner or Contractor under this Contract,
AIA DOCUMENT G702 APPLICATION AND CEATIFICA"ION FOR PAYMENT 1992 EDITION AIA 01992 T ICA MERICAN INSTITUTE OF ARCHITECTS,1735 NEW YORK AVE.,N W.,WASHINGTON,OC 200065292
Users may obtain validation of this document by requesting a completed AIA Document 0401-Certification of Document's Authenticity from the Licensee.
West Memphis Utility Commission
West Memphis Bar Screens
CHRIS-HILL ESTIMATE#4776 ESTIMATE 1
THRU DATE 1213'18
ITEM NO. DESCRIPTION QUAN UNIT CURRENT PREVIOUS TOTAL UNIT PRICE CURRENT PREVIOUS TOTAL
QUANTITY QUANTITY QUANTITY PAY PAY PAY
1 Mobilization 1 LS 0.00 9,404.00 0.00 0.00 0.00
2 Furnish Bar Screens 1 LS 0.94 0.94 345,660.00 324,920.40 0.00 324,920.40
3 Install Bar Screens 2 EA 0.00 27,338.00 0.00 0.00 0.00
324,920.40 0.00 324,920.40
RETAINAGE 10% (32.,492.04) 0.00 (32,492.04)
292,428.36 0.00 292,428.36
0.00
292,428.36
�e
CITY OF WEST MEMPHIS
W eAt x�phi•, wrkanmm 72301
Planning and Development
Ph#(870)732-7520
PLANNING COMMISSION RECOMMENDATIONS
Wednesday, December 12, 2018, at 3:30 PM
City Council Chambers
205 South Redding Street, West Memphis, Arkansas
1. PUBLIC HEARINGS:
A. Hopefield Planned Unit Development- Text Amendment - Application Case#
PUD-02-18— The Planning Commission reviewed the Planned Unit Development
Text Amendment, Case# PUD-02-18, presented by Lowrance Services, LLC.,
represented by Charlie Lowrance, for Areas 6, 7, 9, and 18 of the Hopefield Planned
Unit Development. Areas 6 and 7 currently allow R-2 Low Density Residential. Area
9 currently allows R-1, Single Family Residential, Area 18 currently allows Open
Space. The four areas combined contain 57.22 acres.
After review and discussion, the Planning Commission recommended to approve with
conditions the Planned Unit Development Text Amendment request for road
improvements and changes of use for Area 6-A, formerly Areas 6, 7, 9, and 18 of the
Hopefield Planned Unit Development.
RECEIVED
City Clerk's i
at e
I. GENERAL STATEMENT
Hopefield, a 500-acre tract of land located in West Memphis, Arkansas, is a planned
residential community which provides for a complimentary mixture of residential markets
with a supporting Village Center providing neighborhood service and retail development.
It is the intent of Guaranty Loan & Real Estate Co., hereinafter the "Developer," that the
Hopefield Planned Development shall maintain an overall neighborhood setting through
the use of unifying architectural guidelines and cohesive landscaping criteria. From the
distinctive entrances into the neighborhoods, as well as corresponding open space,
Hopefield Planned Development wilt establish itself as a unique and carefully planned
neighborhood, which will stand apart from other neighborhood developments.
The outline plan and site plan shall serve as the general land use and transportation plan
for development of the site. It is understood that internal roadways and totting
arrangements may be adjusted somewhat, at the time of final design, to take advantage of
topography and other site considerations. The Master Plan shall serve as the conceptual
visual plan for development and a statement of what is the intent of development. It is not
intended as a blueprint for buildings, or a specific roadway circulation within the retail,
multi-family and its adjacent uses.
The purpose of this General Statement is to set forth the conceptual vision of Hopefield as
depicted in the Master Plan. The actual permitted uses, dimensional regulations, access
and circulation, design criteria, etc., for the project shall at all times be governed by the
Outline Plan and these Conditions of Approval and the Hopefield Declaration of
Covenants, Conditions and Restrictions. ,
A Master Sanitary Sewer and Master Water Plan shall be submitted at the time Phase One
Site Plan is submitted for review and approval.
Because of the size of the project and the necessarily general nature of the preliminary
development plans, final plans for each phase will be required. Prior to the development
of a given phase,the Developer will submit to the City for approval a final site plan which
will illustrate not only the spatial relationship of areas and lots within the phase to be
undertaken,but also how those areas and lots relate to adjacent phases,areas and lots.The
plan will further provide a statement which outlines how the new phase contributes to the
completion of the "whole" project. It is the intent of this provision to help assure that the
neighborhood will develop in such a way that each phase is capable of standing on its own
as an example of good development practices.
The neighborhood will contain a mix of residential markets, which not only reflects the
demands of the residential market but also exemplifies the needs and desires of the
residents of the City. Without restricting the uses, it is anticipated that the various areas
may be developed as depicted on the Preliminary Site Plan.
II. USES PERMITTED
A. Area 1, 2, 3, 8, 10, & 13
Single Family Detached residential uses shall be permitted and regulated in the R-
1 Single Family Residential District as modified herein.Minimum area of lots shall
be 8,750 square feet.
B. Areas 14
Townhouse and multi-family residential uses shall be permitted and regulated in
the R-4 Medium Residential District as modified herein.
C. Areas 4, 5, 11, & 12
Townhouse Detached residential uses shall be permitted and regulated in the R-2
Low Density Residential District as modified herein.
D. Area 15
Uses shall be permitted and regulated in the "C-1"General Commercial District as
modified herein.
E. Areas 16 & 17
Common open space uses with the permitted use of detention, landscaping,
signage, architectural elements and neighborhood passive recreation.
F. Area 6-A
Single Family Detached residential uses shall be permitted and regulated in the R-
1 Single Family Residential District as modified herein.Minimum area of lots shall
be 8,750 square feet.
Townhouse Detached residential uses shall be permitted and regulated in the R-2
Low Density Residential District as modified herein.
Uses shall be permitted and regulated in the "C-1"General Commercial District as
modified herein.
G. Accessory uses and structures shall be permitted in accordance with the applicable
provisions of the West Memphis Zoning Ordinance pertaining to the principle use
of the property as permitted and provided for in Subsections A through E of this
Section 11.
H. The overall project will be developed in a neighborhood-like setting with a strong
definition of community through the use of entranceways, streetscape, and an
interconnecting pedestrian system. which offer an environment, that is people
friendly.
I. Concern and attention to common areas, landscaping, views, relationships of
buildings and preservation of the pastoral setting shall be evident.
J. Special aesthetic design consideration shall be given to all development on all
parcels.
K. The community will be developed with an interconnecting roadway system,which
facilitates development of the site. The roadway system will provide adequate
traffic service levels for occupants of the neighborhood and will become an
integral part of the overall transportation system, which serves the City of West
Memphis and the region.
L. A Declaration of Covenants, Conditions and Restrictions, hereinafter the
"Declaration" shall be applicable to all properties within the community. An
Owner's Association shall be maintained to assure that developments within the
neighborhood are completed to the high standards anticipated by the residents of
the City of West Memphis and to assure that all features and amenities of the
neighborhood that are considered to be common assets are continuously
maintained in a quality manner. Multiple declarations will be allowed within
different types of land uses and/or individual neighborhoods.
M. The community will be developed so that it not only preserves and protects, but
also in fact enhances surrounding property. Hopefield will reflect sensitivity to
adjacent land uses and encourage the highest quality development of the adjacent
properties.
It is anticipated that as areas of the community are developed, their Final Plans may
incorporate water features and architectural elements, which will contribute to the overall
aesthetic appearance and provide recreational alternatives for residents within the
community.
III. BULK REQUIREMENTS
Development of the community will be guided by the Outline Plan,Site Plan,Master Plan,
and the area use descriptions provided above. Development of individual parcels must be
in compliance with the provisions for dimensional regulations, and access and circulation
conditions provided below.
Areas are designated with a Referenced District referring to zoning districts in the West
Memphis' Zoning Ordinance. Other restrictions not specifically addressed here or
elsewhere in the conditions (and its attachments) include, but are not limited to setbacks,
side and rear yard requirements, minimum lot areas, accessory uses, and parking and
loading shall be as defined in the Zoning Ordinance for the City of West Memphis as
applicable to the Reference District for the particular parcel in question.Where provisions
of this agreement are in conflict with the above referenced Ordinance, these provisions
shall apply.
A. Maximum Densities: Dwelling Units Per Acre(DI-JA) and Floor
Area Ratio(FAR) for uses shall be as follows:
1. For Single Family Detached Dwelling 3.75 DUA
2. For Townhouse Dwelling use 10.00
DUA
3. For Multi-family Dwelling use 18.00
DUA
4. For All Commercial use 0.25 FAR
B. Miniinum Building Setback for Residential Uses:
1. Single Family Detached Uses (Areas 1, 2, 3, 8, 10 & 13)
Minimum Front Yard Setback 25 feet
Minimum Side Yard Setback 5 feet
Minimum Rear Yard Setback 25 feet
2. Townhouse Uses
Minimum Front Yard Setback 25 feet
Minimum Side Yard Setback 015 feet
Minimum Rear Yard Setback 20 feet
3. Multi-Family Uses
Minimum Front Yard Setback 25 feet
Minimum Side Yard Setback 10 feet
Minimum Rear Yard Setback 20 feet
C. Minimum Building Setback for Non-Residential uses:
1. Area 15
Minimum Front Yard Setback 35 feet
Minimum Rear Yard Setback 25 feet
Setback Adjacent to Area 8 50 feet
D. Maximum heights shall be as follows:
1. Residential uses 36 feet
2. Retail uses 36 feet
r
IV. ROADWAYS, ACCESS AND CIRCULATION
A. County Road 27 (Mound City Road) shall be dedicated 67 1/2 feet from centerline
in accordance with the City of West Memphis Design Standards.
B. County Road 309 shall be dedicated 30 feet from centerline in accordance with
the City of West Memphis Design Standards.
C. County Road 305 shall be dedicated 40 feet from centerline in accordance with
the City of West Memphis Design Standards.
D. All internal public streets shall be dedicated and improved in accordance with the
City of West Memphis Design Standards, as modified herein.
E. Parking and loading spaces shall be in accordance with the Zoning Ordinance
requirements.
F. All dedicated public improvements required herein shall be made to the
specifications of the City of West Memphis.
G. The existing private drive in Area 6-A providing access to the existing cabins and
farm exhibits is permitted to remain unimproved until such time that the area is
subdivided into multiple lots or if the area transitions to residential. If/when the
area is subdivided into multiple lots and/or transitions into residential uses the
private drive shall be upgraded to meet current subdivision standards.
V. LANDSCAPING, SCREENING, AND OPEN SPACE
A. All common open space areas are to be preserved and maintained by a property
owner's association. At the time the final plan is submitted the articles of
incorporation&by laws of the property owner's association shall be reviewed and
approved by the planning commission.
B. Major open spacelcommon areas within Hopefield include 79.6 acres or 19.98%of
the net project area. For the purpose of open space/common area calculations, net
project areas exclude county roads as well as Areas 14 & 15. It can be anticipated
that open space areas within Areas 14 & 15 shall be incorporated as part of the
respective site plans and shall not be included as open space that is to be maintained
by an overall property owner's association.
C. Streetscape areas along Mound City Road and County Road 305 adjacent to
residential shall be a minimum of 50 feet in width, see Plate 1. Streetscape areas
where reverse frontage lots are adjacent to Mound City Road and County Road
305 shall be a minimum of 20 feet. See Plate 3.
s
D. Streetscape areas along boulevard streets shall be planted as shown on Plate 2.
E. Streetscape areas along areas designated as common open space shall provide for
street trees as indicated on Landscape Plate 4.
F. Between areas 15 & 10 a 20-foot landscape area shall be incorporated within area
15 as shown on Plate 5.
G. To further enhance the neighborhood-like setting of the Development; a premium
will be placed on the preservation of the natural tree cover and other unique
characteristics of the landscape. This is deemed necessary in order to maintain a
sense of natural amenity and to preserve the intrinsic environmental values and
continuity of mature, -native tree cover as a wildlife habitat and as protection
against erosion and contamination by runoff on the site. All freestanding trees with
a trunk diameter of eight inches or more, measured three feet above grade shall be
preserved if at all possible. Particular attention shall also be given to grade changes
and other work adjacent to the trees designated to be preserved. Existing grades,
drainage, and aeration shall be maintained around the trees.
H. Required landscaping shall not conflict with any existing easements.
I. The Planning Commission may make minor modifications at the request of the
Developer to the bulk, access, parking, circulation, signage, lighting, landscaping
and other site design requirements if equivalent alternatives are provided;
however, the Planning Commission shall not increase the intensity or modify the
uses permitted on the property without approval by the Board of Supervisors.
VI. SIGNS
A. All signs shall fully comply with all requirements of the West Memphis Sign
Ordinance.
B. Portable and temporary signs shall not be permitted, with the exception of
temporary construction signs and real estate signs.
VII. DRAINAGE FACILITIES AND SERVICES
A. The storm water drainage system shall be designed and constructed to the
standards of the City of West Memphis Engineering Department.
B. All public storm drainage shall require a public easement.
VIII. PHASING
A. Phasing of the development shall generally follow the DegftrsWing Areas
Plan(Exhibit O). Cj Clerk S., 79V at ime
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Parks and Recreation Department ,
Memo
To: City Council
From: Lorenzo Parker, Parks Director
cc: Mayor Johnson
Date: November 29, 2018
Re: Parks Commissioner
Attached to this memo is the resume of Kaitlyn Brock. After discussing it with the current park
commissioners, I thought it would be a good idea to add some youth to the park commission in
an effort to get the city's youth involved in the planning process and improvement in the parks
since they are some of the primary users of the park's facilities. This also will give them a since
of ownership if they have a say so in what goes on in the parks.
I discussed it with the Academies of West Memphis counselors and they also thought it would
be a great idea and thought that it would be an impressive addition to a high school student's
resume while they are competing for scholarship opportunities to go to college.
The high school counselors chose Kaitlyn and she has agreed to serve and since she is not 18
am drafting a waiver for her parents to sign so that-we won't have any liability issues.
I have discussed it with the city attorney and he did not think it would be any problems arising
from her service, however if you have any thoughts or concerns please give me a call.
RECEE t E'
City Clerk's O tic- :0P n--
te i e
i
Kaitlyn Brock
415 Ross Avenue
West Memphis,AR,72301
(901)-341-9181
kaitlynb.brock0l@gmail.com
Experience
Incredible Pizza Inc. - Busser/Party host
• Cleaned party rooms
• Cleaned restrooms
• Threw parties for little kids
Journeys Inc.- Sales Associate
• Sold shoes and other accessories
• Talked and helped customers
• Closed store
Cracker Barrel Old Country Store ,Inc.
• Hostess
• Seat people
• Great
Edu
cation/About me
My name is Kaitlyn Brock, I am currently a senior at The Academies of West Memphis. I
have been apart JROTC, Beta Club, FBLA, Student Council, Debate team, and Choir
since I was a freshman. I currently have a 4.0 GPA. I am a great student I never had any
type of trouble with school. I am a really determined go getter person and love to help the
community and give back. I have served back the community by volunteering with
Memphis Union Mission which is a homeless shelter located in Memphis, TN. At
Memphis Union Mission I help serve food to the homeless. We also give them a spiritual
message and also fellowship through music.I would love to be apart of the board and
honored that I was chosen.
Joyce Gr y
November 26, 2018
TO: West Memphis City Council Members
FROM: City Clerk Joyce Gray Elect
COPIES TO: Mayor William Johnson, Frank Martin, Finan(e Director, Mike Stephenson, City Attorney
SUBJECT: Clerk Action Plan
As you know I have been elected your next City Clerk. I am uickly getting acclimated to the new position
and the responsibilities I have to the public, the city, and our c rganization. I recently met City Finance
Director and expressed the goal to build and maintain a strong and healthy relationship with the city. I look
forward to that opportunity as time goes by:
In the interest of assurance and openness, I believe there are a tions required of me to ensure I get off on the
right foot in my role as City Clerk. Some of the actions I will e taking are as follows:
• Request a comprehensive turnover audit to be conduct(d by the State Auditor of Public Accounts. It
is customary to get a turnover audit when a new admi stration takes over an organization such as
ours. I believe this will put me in best position to be al rted to any areas that need attention or fixing.
• Conduct an internal staffing study to ensure effective a id efficient use of our human resources.
• Conduct an internal budget review to ensure public mo iey is being used wisely.
• Conduct an internal review of policies and procedures o ensure the Clerk's Office is abiding by
industry best practices.
I welcome the opportunity to meet with you at your convenien e so that I may understand your expectations
of the City Clerk's Office and me. You are a constituent and y our input will be valued.
i