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ORDINANCE NO. ~~
AN URDINAfJCE CREATI~JG A BOARu OF TRUST'~ES ;=~iJD PI;OVIJIfJG FOP THE
f~%V~,IiJTENAi~~CE GF THE `:ZEST P~iEPv1PHIS PUBLIC LIBRARY.
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BE I T ORDAINED BY THE C I TY COUiJC I L CF THE C I TY OF `:PEST Iv1EPJ1PHI S,
ARKANSAS
SECTION I. There is hereby created a Library Board of
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Trustees for the '~~est (Memphis Public Library of five members.
Ceci ( V. Edmonds, ivli Iton U. D¢neke, i~1rs. P. Psi. Dacus, tv"irs.
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L. H. Polk and ~~1rs. Atlee Harris are hereby appointed as Trustees.
Ceci I V. Edmonds and PvSrs. t. !-1. Polk shat I serve for a term of
two years. P~1i I ton D. Deneke and ivirs. P. P,~1. Uacus sha 1 I serve
for a t¢rm of four years. fvirs. Atlee Harris shall serve for a
term of six years. Subsequent terms of all Trustees shall be
for six years. The Board shall elect one of its members as
Presid¢nt and may elect such other officers as it deems necessary.
The Board shall meet at such times and places as may be provided
in the By-Caws to be adopted by the board. Trustees shall
receive no compensation. Before entering the duties of the m
office, they shall mak¢ oath before some judicial offie¢r to
discharge the duties enjoin¢d on them.
SECTION 2. The death or resignation, or the permanent
removal of a Trustee from the City, or the absence of a Trustee
from four consecutiv¢ board meetings, without adequate excuse .
to be determined by the Board, shall render his or her office
vacant. Vacancies shall be filled by the iviayor with the
approval of th¢ City Council.
SECTION 3. All moneys received for library purpos¢s from
any source whatever shall be paid into the City Treasury to the
credit of the `;hest Pvl¢mphis Public Library Fund, which shall be
kept separate from any other funds of the City. Such moneys,
immediately upon receipt thereof, shall be deposited by the City
Treasurer in some bank authorized by law to act as a depository
for city funds, and shall be disbursed only on vouchers or checks
issued by the Board of Trustees or by one of its authorized
officers or rnembers, the City Clerk and the City Treasurer.
SECTION 4. The Board shall have the exclusive custody,
care, control and supervision of the library, including its
building, grounds and property, and exclusive control of expendi-
ture of all moneys coming into the Library Fund. It shall have
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power to appoint a Librarian, ~'~ssistant Librarians and other
necessary members ~vho shall serve at the v~~ill of the Board, the
compensation of the Librarian, assistant Librarians and necessary
¢mploye¢s to be fixed by the City Council; to make rules and
r¢gulations for the administration of the library.
SECTIOfJ 5, AI I donations to the I ibrary, whether money or
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real or personal property, shall be held by the Board in trust
according to the terms of the gift, devise or bequest of the
donor.
SECTION 6. At the end of each fiscal year the Board shall
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file with the City Clerk for the consideration of the City Council
a report verified by the oaths of at least three members, which
shall contain: (a) an itemized statement of all moneys received
from the Library Fund and from other sources; (b) an itemized
statement of all expenditures; (c) a statement of the number of
books and periodicals available for use, and the number and
character of those circulated by the library; td1 a list of the
real and personal property received by devise, bequest, gift,
purchase, or otherwise; te) a description of the charaeter of
any extention of library service which may have been undertaken;
(f) a statement of the financial requirements of the library for
the ensuing year; tg) any statistics, information or suggestions
pertaining to the library and its administration that might be of
general interest to the public; and (h) an audit report complet¢d
by some certified public accountant. A copy of the Board's report
shall also be filed with the Arkansas State !:ibrary Commission of
the Stat¢ Department of Education.
SECTION 7. This Ordinance shall becom¢ effective from, on
and after its passage and approval.
SECTION 8. All Ordinances and parts of Ordinances in
conflict herevrith are hereby repealed.
Passed February 16th, 1956.
APPROVED:
ATTEST: t4~ayor
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City Clerk