2505 r
T
ORDINANCE NO.
AN ORDINANCE WAIVING COMPETITIVE BIDDING FOR THE PURCHASE
OF A POLICE VEHICLE,DECLARING AN EMERGENCY AND FOR OTHER
PURPOSES.
WHEREAS, Arkansas Code Annotated Section 14-58-303 allows waiving of
competitive bidding in exceptional situations where such procedure is deemed not feasible or
practical; and
WHEREAS,the Police Department is in need of purchasing a police vehicle due to a
large number of police vehicles being involved in accidents over the past few months; and
WHEREAS,the purchase of a police vehicle from the Arkansas State bid winner will
take eight to twelve weeks for delivery; and
WHEREAS, Cap Fleet Upfitters has a 2019 Chevrolet Tahoe readily available within a
thirty day time period, and competitive bidding under such circumstances would not be feasible
or practical;
NOW,THEREFORE,BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF WEST MEMPHIS,ARKANSAS:
1. That competitive bidding be waived for the following item to be used by the City,
described as follows:
Purchase of a 2019 Chevrolet Tahoe from Cap Fleet Upfitters for a total of$33,609.00.
2. EMERGENCY CLAUSE. It having been found and determined by the City Council
of the City of West Memphis,Arkansas,that there is an urgent and immediate need by the City
of West Memphis and the West Memphis Police Department to replace police vehicles that have
been damaged due to accidents and to have an appropriate number of police vehicles on patrol
and that there is an urgent and immediate need for said purchase of a police vehicle,an
,
emergency is hereby declared to exist, and this Ordinance being necessary for the preservation of
the public peace, health, safety and welfare of the Citizens of West Memphis, Arkansas, shall be
in full force and effect from and after the date of its passage and approval.
PASSED AND APPROVED this day of , 2019.
M RCO M. Mc LENDON, Mayor
A TEST:
n
JO C GRAY, City erk
SPONSORED BY:
RECEIVED
Clerk's O Ce
DatCi ' e 1a,ol,
CAP FLEET Quote
U P F I T T E R S
Date 04/03/2019
CAP Fleet Upfitters, LLC Quote# CAPQ49939
6208 Lindsey Road
Little Rock,AR 72206
Phone: 501-747-1553
Name/Address Ship to:
West Memphis Police Dept. West Memphis Police Dept.
626 W. Broadway 626 W. Broadway
West Memphis, AR 72301 West Memphis, AR 72301
1-870-732-7525 1-870-732-7525
a t Joel John n AB 7 301 '-)hnson AR 72301
Year.
Email : ccraig@capfleetupfitters.com Make :
VIN : Model
End User: WMPD
Part# Qty Description Unit Price Total
VEHICLE 1 VEHICLE $33,500.00 $33,500.00
75812 1 1 STINGER DS LED WITH DC $ 109.00 $ 109.00
Subtotal $ 33,609.00
Tax $ 0.00
This quote is good for 30 days from date of quote. Grand $ 33,609.00
1 hereby authorize the install work therein set forth to be done by CAP Fleet Upfitters,together with the furnishing by CAP Fleet Upfitters of the necessary parts and other material for
such install and agree that CAP Fleet Upfitters is not responsible for any delays caused by unavailability or delayed availability of parts or material for any reason;that CAP Fleet
Upfitters neither assumes or authorizes any other person to assume for CAP Fleet Upfitters any liability in connection with such install;that CAP Fleet Upfitters shall not be responsible
for loss or damage to the above vehicle,or articles left therein,in case of fire,theft,any Act of God,or other cause beyond CAP Fleet Upfitters control,that CAP Fleet Upfitters
employees may operate the above vehicle on streets,highways,or elsewhere for the purpose of testing and/or inspecting such vehicle.
WWW.CAPFLEETUPFITTERS.COM
QUOTES ARE GOOD FOR 30 DAYS.
PLEASE SIGN BELOW IF ALL ITEMS & QUANTITIES ARE APPROVED.
X
Page 1