213'~
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ORDINANCE N0. 213
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF VrfEEST A".F~dPFiIS,
ARKANSAS:
SECTION 1. OFFICE OF CITY CLERK CREATED: There is
her®by created i~.nd established the office of the city clerk.
SECTION 2. DUTIES DEFINED: The city clerk shall have
the custody of the corporate seal and of all papers and records
of the city, attend all meetings of the city council and keep a
correct record of all its proceedings, and of all rules, ordin-
ances and regulations which it may adopt or pass, in suitable
books kept far that purpose. He shall keep his office at the
City Hall and the same shall be kept open at all seasonable
hours as determined by the City Council. Copies of all papers
filed in his offic®, and transcripts from all records of the
City Council, certified by him under the corporate seal, shall
be evidence in all courts as if the original were produced. He
shall file in his office all chattel mortgages, chattel notes
and other contracts, and perform all things incident thereto as
required by law.
He shall draw and countersign all orders on the treasurer
in pursuance of any order or resolution of the City Council,
and keep a full and accurate account thereof. It shall b e his
duty to keep regular books of account in which he shall enter
all indebtedness of the city, and which shall at all times show
the ~r seise financial condition of the city, the amount and
number of bonds, orders, certificates or other evidences of
indebtedness outstanding, and the amount of each which have been
paid and redeemed; to countersign all bonds, orders or other
evidences of indebtedness of the city, and to keep accurate
accounts thereof together with a complete copy of all such bonds,
to whom issued, for what purpose and where payabl®, and the rate
of interest they bear, and the date of payment thereof. All
claims and demands against the city, before they are allowed
by the City Council, shall be fully itemized and verified
by the oath of the claimant or by some one in his behalf, and
shall be filed in the office of the City Clerk,
He shall collect all moneys due the city, except as
otherwise provided by the general laws of this state, or by
resolution and direction of the City Council, keeping an
accurate accxnunt thereof under such re gulations as the council
may adopt, and shall, within twenty-four hours after receipt
thereof, deposit the same with the City Treasurer, excepting
that when Sundays and legal holidays intervene, the same shall
be deposited on the next business day. It shall be his duty to
make the City Council, at the first meeting in each month, a
detailed report of the financial condition of the city, and he
shall report to the City Council annually, at the close of .each
year, a detailed statement of the receipts and disbursements
for the year accompanied by the cancelled vouchers arranged in
order for ready examination and reference together with a
detailed statement of the outstanding bonded and floating
indebtedness showing to whom payable and when due, at such time
as may be determined by this ordinance. It shall be his duty to
examine all the reports, books, papers, vouchers and accounts of
the City Treasurer, and from time to time he shall perform such
other duties as the City Council may direct, and such as are
required by law.
SECTION 3. FURTHER DIITIES OF CLERK -TREASURER AND
COLLECTOR--REPORTS: The City Clerk shall have the custody of
all the laws and ordinances of the city, and shall keep a regular
and correct journal of the proceedings of the council, and shall
be required to submit, annually, a full peport and a detailed
statement of the financial condition of the city, showing receipts
disbursements and balance on hand, together with all liabilities
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of the city; the report to be submitted to the City Council in
open session. Treasurers and Collectors shall be required to
make similar reports, and shall perform such other duties as
may be required by the ordinances of the city.
SECTION 1a.. SEAL FOR CLERK -FEES CHARGED FOR ATTESTED
PAPERS; The City Council shall cause to be provided for its
Clerks s office a seal, in the center of which shall be the name
of the city and around the marlin the words "City Clerk," which
seal shall be affixed to all transcripts, orders or certificates
which it may be necessary or proper to authenticate under the
provisions of this act, or of any by-law or ordinance of the
city. For all attested certificates and transcripts, other than
those ordered by the council, the same fees shall be paid as are
allcyw®d county clerks for similar services.
SECTION 5. SALARY: He shall be paid such salary as may
be prescribed by the city from time to time and in conformity
with the statutes of the State of Arkansas therein made and
provided.
PASSED AND APPROVID THIS 27th DAY OF ~Y ,
1952.
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ATTEST:
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