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06/06/2019 MINUTES WEST MEMPHIS CITY COUNCIL June 6, 2019 A regular meeting of the West Memphis City Council was held on Thursday, June 6, 2019, at 1:30 p.m. in the City Council Chambers at City Hall, 205 S Redding, West Memphis, Arkansas. Invocation was given by Pastor Hale, followed by the Pledge of Allegiance led by Council Member Pulhaum., Mayor Marco McClendon called the meeting to order at 1:30 p.m City Clerk, Joyce Gray, called the roll.Those present were. Mayor Marco McClendon, City Attorney Michael Stephenson, City Treasurer Frank Martin and Council Members: Lorraine Robinson, James Pulliaum, Helen Harris, Tracy Cott, Willis Mandy,lames Holt, Charles Wheeless, Wayne Croom and Melony Hutchinson. Quorum being present, Mayor McClendon proceeded with the meeting. BID OPENING: COMMUNITY DEVELOPMENT/PLANNING & DEVELOPMENT DEMOLITION BIDS- PAUL LUKER Council Member Catt made a motion, seconded by Council Member Robinson to refer the bid back to Administration for disposition. Upon voice vote, the voting was unanimous WEST MEMPHIS UTILITIES- 1. 2500 KVA 3 PHASE PADMOUNT TRANSFOMER 2.TREE TRIMMING CONTRACT—DAVID GOACHER Council Member Robinson made motion, seconded by Council Member Pulliaum to refer the bids back to Administration for distribution PRESENTATIONS: Mayor Marco McClendon and Chief Eddie West recognized Officer Mallory Manning for her outstanding performance. Officer Manning is an FTO officer and has been asset to the West Memphis Police Department Officer Manning has utilized her training in Crises Intervention on the streets to effectively communicate with the mentally ill and is involved in Community Outreach by attending school events, birthday parties and City events MINUTES: Council Member Pulliaum moved, seconded by Council Member Croom to dispense with the reading of the minutes of May 16, 2019 City Council meeting and the May 22, 2019 Special Call Council Meeting and approve them as submitted. Upon voice vote, the voting was unanimous to approve. OLD BUSINESS: NONE NEW BUSINESS: Council Member Pulliaum made a motion, seconded by Council Member Robinson to read R-1, 0-1 and 0-2 by title only. Upon voice vote,the voting was unanimous. A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A PURCHASING AGREEMENT BY AND BETWEEN RIVER CITY HYDRAULICS INC. AND THE CITY OF WEST MEMPHIS FOR PROCUREMENT OF PRODUCTS AND SERVICES UNDER HEIL NATIONAL JOINT POWER ALLIANCE (NJPA) CONTRACT NUMBER 112014-THC AND FOR OTHER PURPOSES City Attorney Stephenson read the Resolution by title only. Council Member Croom made a motion seconded by Council Member Pulliaum to approve the Resolution. City Attorney Stephenson gave a brief explanation of the lease purchase agreement. Discussion followed: Council Member Mandy asked if the front-end loader would be leased or purchased. Public Works Director/City Engineer, Ms Amanda Hicks, confirmed that the front-end loader would be under a lease purchase agreement. At the end of the two years they will have the option to purchase the front-end loader. There being no further discussion. Upon voice vote, the voting was unanimous to approve. The Resolution was adopted and assigned No. 2201 AN ORDINANCE TO ABOLISH ORDINANCE 2124, REGARDING THE COLLECTION OF MATERIAL OTHER THAN GARBAGE AND TO ABOLISH ORDINANCE 1789, REGARDING REMOVAL OF CONSTRUCTON DEBRIS City Attorney Stephenson read the Ordinance by tile only for the FIRST time Council Member Catt made a motion, seconded by Council Member Pulliaum to suspend the rules and place the Ordnance on its second reading. Upon voice vote, the voting was unanimous. City Attorney Stephenson read the Ordinance by title only for the SECOND time. the Ordinance will be placed back on the June 20, 2019 Agenda for its third final reading. Council Member Catt said that they will be setting a Public hearing date prior to the next Council Meeting to inform the public of how this would be in acted. AN ORDINANCE TO ADOPT REGULATIONS AND PENALTIES FOR NON-STORM WATER DISCHARGES TO THE STORM DRAINAGE SYSTEM FOR THE CITY OF WEST MEMPHIS, ARKANSAS,AND FOR OTHER PURPOSES City Attorney Stephenson read the Ordinance by title only for the FIRST time. Council Member Pulliaum made a motion, seconded by Council Member Croom to suspend the rules and place the Ordinance on its second reading Upon voice vote, the voting was unanimous. City Attorney Stephenson read the Ordinance for the SECOND time by title only. The Ordinance will be placed on the June 20, 2019 Agenda for its third and final reading. PERMISSION REQUEST PERMISSION FOR MAYOR MARCO MCCLENDON TO SIGN THE LEASE FROM AT&T Council Member Catt made a motion, seconded by Council Member Pulliaum to table the permission request for AT & T until the next Council meeting to allow the Mayor time to look at other options that might be available. Upon voice vote, the voting was unanimous. PERMISSION FOR CDBG PUBLIC SERVICE SUMMER JOBS PROGRAM Council Member Pulliaum made a motion, seconded by Council Member Mondy to give $30,000 dollars to the CDBG Summer Jobs Program and $10,000 dollars to Families in Transitions. Upon voice vote,the voting was unanimous. Council Member Catt made a motion, seconded by Council Member Mondy to allocate the CDBG money from 2018 in the amount of$25,000 dollars,that will expire on June 30, 2019 to be allocated to 2019 Demolition. Upon voice vote, the voting was unanimous. PERMISSION TO SIGN THE EMS NEW AGREEMENT WITH FIRE DEPARTMENT(TABLED ON MAY 22, 2019) Council Member Catt made a motion, seconded by Council Member Croom to table the EMS Agreement until they could meet with the Fire Chief to discuss it. Upon voice vote, voting was unanimous to Table POLICE COMMITTEE: Council Member Mondy presented the Police Committee report. The Police Committee had a special called meeting on May 31, 2019. The Committee approved the purchase of five fully loaded police vehicles at the cost of to $56,000 dollars per vehicle with an estimated cost of$280,000 dollars. The Committee has submitted the request to the Budget Committee for their approval. PERSONNEL COMMITTEE: Council Member Hutchinson presented the Personnel report.The Personal Committee me on June 6, 2019. The Committee established personnel representatives from each department.The Police and Fire Department are requesting clarification on Military leave and what is the City responsibility regarding leave and vacation. PUBLIC WORKS: Council Member Robinson presented the Public Works report. The Public Works Committee met on June 4, 2019 The Committee discussed the Sanitation Ordinance and Storm Water Ordinance. The Ordinances will be submitted to Council for their approval.The ADEQ Audit toured some of the City Campuses and there were a few issues that they had to take care of, they have all been resolved. The Committee discussed the Tank remediation and how the City will remedy these issues They did find some minor infractions and were required to pay five years of penalties in back pay in the amount of$75.00 dollars per year for a total cost of $350.00 dollars.There was one E-Waste pick up.The total for recycle was 24,200 pounds the largest since 2014.The recycling program is on hold due to the Recycling center having fire damage,they are currently closed The City Engineer will be looking into how they are going to deal with recycling in the upcoming year.The Committee discussed the Tank remediation issues and they have been resolved. The South Loop Expansion has been accepted by ARDOT. The Redding Street Bridge will be starting back up in lune. Lehr Street Bridge is still being analyzed. The Code Enforcement Officer reported that the academy trainees are working with him on Friday's to help with writing citations for code enforcement infractions. BUDGET: Council Member Catt presented the Budget Committee report.The Budget committee met on Tuesday lune 4, 2019;The Police Commission made the request for$280,000 dollars to purchase five new vehicles at approximately $56,000 dollars per vehicle.The vehicles would be fully loaded with radio's lap tops and everything they need to put them on the streets. The Budget Committee has approved the request and is recommending to the City Council that they approve the request, if approved the Budget Committee will bring it back before Council with a Resolution and ask for an amendment to the Budget to reflect the already budgeted item.The original budget in January showed $320,000 dollars in the Police Department for this purchase. They have moved it to the Depreciation fund that they are trying to set up for the General Fund so that will be separate from what they approve next year. Council Member Catt made a motion, seconded by Council Member Mondy that they approve the request for$280,000 dollars so that they can move forward with bidding. Upon voice vote,the voting was unanimous to approve. Sales Tax was handed out at pre-council Southland Gaming this time last year is $9,258.00 more than this time last year. For the year this time was $75,893.77 and the year to date budget of$37,093.53 better than anticipated.The Sales Tax for this time last year was $15,128.99 less over this same time last year. The Sales Tax is up $54,670 77 $ approximately $3,200 dollars short of our budget. projection. A & P this time last year was $18, 848.00 dollars. better. For the year we are $25,487.00 dollars ahead of schedule and an increase for year over prior period ahead of schedule and $16,772.00 dollars ahead of budget projections. During the budget meeting they looked at how they want to format quarterly report going from summary to a full budget review Several changes will be made to the format and the presentation will be brought back to Council for reccomendations. One of the things discussed was the account balance and cash position. Finance Director, Frank Martin has prepared the Bank statement for Council to review and it will be filed in the City Clerk's Office APPOINTMENTS: PLANNING COMMISSION- LADD GARY AND SERENA CURTIS Council Member Pulliaum made a motion, seconded by Council Member Croom to accept the appointment of Ladd Gary and Serena Curtis to the Planning Commission. Upon voice vote,the voting was unanimous CITIZEN REQUEST: Ms. Mildred Collins a resident of West Memphis came before Council to ask for their consideration in changing the name of Jefferson street by Warner Loop to the Sammy Lee Graham street, in memory of her son who lost his life on hisjob in 2006. Ms. Collins is also requesting that the Council work with her in creating a prayer warrior group to pray for all the children in our community and to end the violence and killing in our community. Ms. June Simmons a resident of 421 S. 10 street, came before Council to continue to express her opposition to the Roberta Jackson Center being used by East Arkansas Area on Aging Ms Simmons has made a request to be able to tour the Robert Jackson Neighborhood Center. ANNOUNCEMENT: Council Member Catt brought to Council's attention to a request from a citizen of West Memphis for them to review before the next council meeting. Council Member Robinson acknowledged Council Member Harris presence at the Council meeting Council Member Harris has been out ill. Council Member Harris thanked everyone for their well wishes and phone calls. Mayor McClendon thanked the Council, Department Heads and Community for all their prayers, kind gestures and support in the loss of his grandmother. Having no further business to come before the City Council, Council Member Pulliaum moved, second by Council Member Croom to adjourn Upon voice vote, the voting was unanimous. The meeting adjourned at 2:10 p.m. J PASSED and APPROVED this 201h day of June 2019. ATTEST: ARCO MCCLENDON, MAYOR ;JGRAY, CITY CLERK Minutes prepared by: Patricia Lane, Sr. Deputy City Clerk J