09/19/2019 MEMO
From the Desk of Frank Martin ,
Date. September 12,2019
TO: West Memphis City Council
Re: Disbursement
Mr.Croom would like to distribute his portion for youth funds to:
Families in Transition- $367.07
Steudlem Learning Center-$367.07
Delta Arts-$ 367.06
Frank Martin
LFinance Director
******* Please add to the September 15, 2019 West Memphis City Council meeting under"Permission
to Pay**********
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RECEIVED
City Clerk's O ice
Date I e4�
Patricia Lane
From: Frank Martin
Sent: Thursday, September 12, 2019 2.44 PM
p: Starr Kelly, Patricia Lane
ubject: Croom
Fam in Transit-$367.07
Steudlein Learning Center-$ 367 07
Delta Arts-$ 367.06
Frank
City of West Memphis
Frank Martin
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CITY OF WEST MEMPHIS D, 4 /c, 19 v5
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HUMAN RESOURCES ASSISTANT
Department: Human Resources Job Status: Full Time
FLSA Status: Non-Exempt Reports To: HR Director
Grade/Level: 16 Amount of Travel Required: None
Work Schedule: Monday-Friday 8:00.5:00 Positions Supervised: None
POSITION SUMMARY
This is a full-time position with benefits working under the direct supervision of the Director of
Human Resources. This position involves compiling and maintaining personnel records with strict
confidentiality; assisting employees with benefits, leave of absence, workers compensation,
policies, and job postings all within federal, state and city guidelines. Also assist HR Director with
applicants, recruiting, hosting job fairs and health fairs, and other HR related task; must be able to
multi-task, cross train, and receive and follow instructions well.
ESSENTIAL FUNCTIONS
Reasonable Accommodations Statement
To perform this job successfully, an individual must be able to perform each essential duty
satisfactorily. Reasonable Accommodations maylbe made to enable qualified individuals with
disabilities to perform the essential functions.
Essential Functions Statement(s)
• Process, verify, and maintain personnel related documentation, including staffing,
recruiting, training, grievances, performance evaluations, classifications, and employee
leaves of absence with strict confidentiality.
• Explain company personnel policies, benefits, and procedures to employees or job
applicants.
• Record data for each employee, including such information as addresses, weekly earnings,
absences, amount of sales or production, ;supervisory reports on performance, and dates of
and reasons for terminations.
• Gather personnel records from other departments or employees.
• Examine employee files to answer inquiries and provide information for personnel actions.
• Answer questions regarding examinations, eligibility, salaries, benefits, and other pertinent
information.
• Compile and prepare reports and documents pertaining to personnel activities.
• Request information from law enforcement officials, previous employers, and other
references to determine applicants' employment acceptability.
• Process and review employment applications to evaluate qualifications or eligibility of
applicants.
• Arrange for advertising or posting of job vacancies, and notify eligible workers of position
availability.
• Provide assistance in administering employee benefit programs and worker's compensation
plans.
HR Assistant I job Description
Page 1
• Assist selecting applicants meeting specified job requirements and refer them to hiring
personnel.
• Assist in the interview job applicants to obtain and verify information used to screen and
evaluate them.
• Inform job applicants of their acceptance or rejection of employment.
• Search employee files to obtain information for authorized persons and organizations, such
as credit bureaus and finance companies,
• Administer and score applicant and employee aptitude, personality, and interest assessment
instruments.
• Prepare badges, passes, and identificatioi cards, and perform other security-related duties.
• Assist in the arrangement for in-house and external training activities.
• Present a professional image in dress code and actions each and every day.
• Assist HR Director with other related duties as assigned.
POSITION QUALIFICATIONS
Competency Statement(s) �,
• Accuracy - Ability to perform work accurately and thoroughly.
• Detail Oriented - Ability to pay attention I to the minute details of a project or task.
• Ethical - Ability to demonstrate conducts conforming to a set of values and accepted
standards.
• Honesty / Integrity - Ability to be truthful and be seen as credible in the workplace.
• Organized - Possessing the trait of being organized or following a systematic method of
performing a task.
• Relationship Building . Ability to effectively build relationships with customers and co-
workers.
tw • Reliability • The trait of being dependable and trustworthy.
• Responsible - Ability to be held accountable or answerable for one's conduct.
• Communication, Oral - Ability to communicate effectively with others using the spoken
word.
• Communication, Written . Ability to communicate in writing clearly and concisely.
• Accountability - Ability to accept responsibility and account for his/her actions.
• Friendly - Ability to exhibit a cheerful demeanor toward others.
• Time Management - Ability to utilize the available time to organize and complete work
within given deadlines.
• Loyal . The trait of feeling a duty to the employer and direct supervisor.
• Team Player . Ability to work within a group to work toward a goal.
• Professional - Ability to present a professional appearance and bring your best to work each
day.
SKILLS B:ABILITIES
Education: Bachelor's degree preferred.
Experience: One to two years related general business experience. Prefer someone with
experience in Human Resources or experience working as an assistant at the executive level.
Computer Skills: Excellent computer skills, including Word and Excel in a Microsoft Windows
environment.
HR Assistant I Job Description
Page 2
' Certificates a Licenses: PHR preferred, but not required.
Other Requirements: Excellent interpersonal skills; Able to exhibit a high level of confidentiality;
excellent organizational skills.
Physical Requirements: While performing the responsibilities of the HR Assistant, one will be
required to speak clear English; hear and under Land English; wilt sit at a desk for long periods of
time and use their hands and fingers to operate',keys on a keyboard. Will occasionally be required
to stand, walk, stoop, kneel and reach with arms; must have the ability to use vision for reading
items up close.
WORK ENVIRONMENT
While performing the responsibilities of the Hunti an Resources Assistant's job, the employee will
support and work directly with the HR Director on a daily basis. Often, in the absence HR Director,
will work unsupervised to handle employee concerns; while always keeping the HR Director aware
of what is taking place. When working unsupervised this employee is expected to maintain a high
level of productivity and seek to improve the dally operations of the Human Resource processes
and procedures. Must maintain a professional appearance and bring your best to work each and
every day.
Prepared by: Date:
Approval Signature: Date:
�r Employee Signature: Date:
Go The City has reviewed this job description to ensure that essential functions and basic duties have been included. It is
Intended to provide guidelines for job expectations and the employees ability to perform the position described. It is
not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional
functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent
a contract of employment, and the City reserves the right to change this job description and/or assign tasks for the
employee to perform, as the City may deem appropriate.
S
HR Assistant I Job Description
Page 3