2544 ORDINANCE NO. 2 S 1
AN ORDINANCE WAIVING COMPETITIVE BIDDING FOR REPAIRS OF
APPROXIMATELY 297 FEET OF STORM DRAINAGE PIPE, DECLARING AN
EMERGENCY AND FOR OTHER PURPOSES.
WHEREAS, Arkansas Code Annotated Section 14-58-303 allows waiving of
competitive bidding in exceptional situations where such procedure is deemed not
feasible or practical; and
WHEREAS, there are many items necessary for the City's use where competitive
bidding is deemed not feasible or practical; and
WHEREAS, the City of West Memphis Public Works Department is need of
having repairs made to 297 feet of 30" storm drain piping near the corner of Pearce and
West Broadway, and competitive bidding under such circumstances would not be
feasible or practical,
NOW, THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF WEST MEMPHIS, ARKANSAS:
1. That competitive bidding be waived for the following work to be done by Lining
and Coating Solutions, LLC, described as follows:
Lining of 297 feet of 30" storm drain piping at a cost of$46,809.
2. EMERGENCY CLAUSE. It having been found and determined by the City
Council of the City of West Memphis, Arkansas, that the repair of the section of piping is
necessary to prevent further sinking of the roadway at that intersection and that there is
an urgent and immediate need for said repairs to prevent further deterioration of the
roadway, an emergency is hereby declared to exist, and this Ordinance being
necessary for the preservation of the public peace, health, safety and welfare of the
Citizens of West Memphis, Arkansas, shall be in full force and effect from and after the
date of its passage and approval.
PASSED AND APPROVED this 4— day o4�-2— 2020.
`5'4 G dz xe, d 4f cls —
MARCO
MA CO McCL NDON, Mayor
ATTEST:
CLI�G%R 01���
City Clerk
Sponsor
RECEIVEO
cc;
April 3,2020
City of West Memphis
Amanda Hicks
West Memphis,AR.
RE:CIPP Proposal
Please review our proposal and make sure R meets your specifications. If you have any questions
concerning this proposal,please contact Lining&Coating Solutions at 662-893-0984.
Lining&Coating Solutions will line 30"stoma drain up to 297 feet from manhole to manhole. Material
will be 15 MM in thickness with polyester resin. UCS will provide customer with a pre and post video.
Price for this proposal Is$46,809.00
ALL LCS tube material,resin system and all other materials and installation procedures conform to the
following:
ASTM F-1216 Standard practice for the installation of Cured in Place Pipe,(CIPP(by inversion lining.
ASTM F-1743 Rehabilitation of existing pipelines and conduits by pulled in place installation of cured in
place thermo setting resin pipe.
NSF/ANSI 14 Compliance by Uniform Plumbing Code,(UPC(.
Exclusions:
Customer will need to remove top of one of the manholes to provide access to shoot liner.
P.O. BOX 298 •7122 HWV 178•OLIVE BRANCH,MS 38654•OFFICE662 839.0984 - FAX:662 893 0985
Water and Electric access
Bypass pumping
Cleaning
All license or permits
Warranty:
1-year labor
5-year warranty
Payment terms: 20%when material is ordered,and balance is due 20 days from completion of work.
Material is specific for each job. Once material has been ordered it can't be cancelled or returned.
Water must be off during the entire lining process. If water is dumped on liner during installation this
can damage curing process. If this happens customer will be charged for additional labor hours on site
and material if it must be reordered.
Steve Palmer
Lining&Coating Solutions,LLC
I agree and accept the above terms.
Signature&Title Date
Initial
Date See list of exclusions per LCS'proposal. Please initial and sign,showing you have
read and agree with the terms listed below
1. If a pipe comes apart or is damaged during the cleaning process,LCS isn't responsible for any
damages or cost to repair the broken pipe. The repair and cleanup cost will be done at a time&
material basis.
2. If camera,cleaning equipment,lining equipment,etc....gets stuck in the line at anytime due to
bad pipe, hole in the pipe,a bad joint,etc....excavation may be necessary to retrieve this
equipment. This will be done on a time&material basis. Daily or hourly rates can be provided
upon request.
3. LCS isn't responsible for sewer back-ups,floods,etc_due to pipe breakage,line being stopped
up during the cleaning process,debris introduced into the system by others,etc...Once the final
cleaning process gets started It is possible that a lot of scale,dirt,sand,grease,etc...will be
Introduced to the piping system,which will take time to be removed if this material can't be
removed from the piping system during the LCS'original cleaning budget,and additional time is
required this will be done on a time&material basis.
4. If stoppage occurs, LLS would need to access other clean outs or some type of opening in the
piping system ASAP in order to limit the possible damage that could happen due to flooding.
LCS will not be responsible for damages from flooding of any kind.
S. During the lining process,the liners are installed under pressure this could also Ouse damage to
any pipe that is brittle. During the camera and cleaning process LCS will give their assessment of
the existing pipe to the person in charge that on make financial decisions that would allow LCS
to continue with their work on this project.
6. Removal of plumbing fixtures, P-traps,sanitary tees,etc._if required by others. If LCS is
required to do this scope of work,It will be done an a time&material basis.
7. If containment areas are required,they will be provided by others.
8. Demolition of walls,floors and put back by others.
9. If additional access other than what is originally agreed upon,is needed to enter the piping
system by LCS in order to line or epoxy coat this work will be done by others,or on a time and
material basis if LCS is required to do the work.
lo. LCS would like a clear definition of how clean an area needs to be after they complete their
scope of work.
11. LCS'goal is to help a contractor/owner in a bad situation concerning underground pipe that has
deteriorated,has cracks,a hole In the pipe, pipe that has come apart,holes in fittings,etc...LCS
can do an Inspection of the pipes to see If they are a candidate to being line or epoxy coated.
Even though the pipes are classified as a candidate there is no guarantee the pipe will be able to
stand up to the pressure of being cleaned or lined. LCS will not be responsible if any pipe falls
during any of the process' listed in the exclusions.
I City of West Memphis agree to pay LC5 for any work done on a time&material basis listed above:
Signature Date