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March 2, 1967MINUTES OF A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF WEST MEMPHIS, ARKANSAS, HELD AT THE CITY HALL IN SAID CITY ON THE 2ND DAY OF MARCH,.1967.- _ __ __ _ _ The Council of the Cit of Weat Me his i t y mp , n he County of Crittenden, State of Arkansas, met ';; is regular session in the City Hall in said Ctty, at 3:00 o'clock P.M. on the 2nd day of March, ~ 1967. The meeting xaa called to order by the Mayor, and the roll being called there were: Present: Bob Eden, Mayor, in the Chair, and the following named Aldermen: Paul Matthews 0. I. Bollinger C. T. Rodgers 0. C. Haley R. L. Smith Pritchard Horton F. C. Weis Kirby Leggett and City Attorney W. H. Dillahunty. Absent: None. The following proceedings were had to-wit: Minutes of Council Meeting on February 16, 1967, xere approved as read. Mayor Eden informed the Council Act 79 of 1967 with the emergency clause signed by the Governor on February 13, 1967, provides that a City of First Class may select a Vice Mayor to serve during the absence or inability of the Mayor to serve. Alderman Leggett nominated Alderman 0. I. Bollinger to serve as Vice-Mayor, and moved that the nominations be closed and the nomination be approved by acclamation. The motion was seconded by Alderman Weis. Upon vote, the voting was ae follows: Aye: Aldermen: Matthews, Rodgers, Smith, Weis, Bollinger, Haley, Horton, Leggett No: None. The next order of business was receiving of bide for insurance as advertised in the Evening Times on February 13, 1967. The bide received were as follows: Crittenden Insurance Agency, Inc. Auto Comprehensive Liability as advertised - l~0;6 off manual. Workmen's Compensation and General Liability, excluding automobiles as advertised - General Liability: 60~ B.I. & 40~ P.D. off manual. Workmen's Compensation: Bureau rates, guaranteed coat with participating dividend included based on premiums earned and losses paid. Inasmuch as the present insurance does not expire until April let, Mayor Eden appointed a committee of Aldermen Bollinger, Matthews, Weis, Rodgers, and City Clerk DeGraff in an advisory capacity to study the bide and report to the Council on March 16th. Mayor Eden informed the Council it will be necessary to purchase a mower for the use of the Park Commission, and after making a survey it has been ascertained that a mower may be purchased for approximately $1,100.00, however, that amount is in excess of the $1,000.00 for purchase with- out bide. Inasmuch se it has been found difficult to write bid specifications for a type of grower that is needed for the City, the Mayor requested the Council waive bid requirements. After discussion, motion was made by Alderman Matthews: That bid requirements be waived, and the Park Commission be authorized to purchase a mower for list price leas 5$. The motion was seconded by Alderman Haley. Upon vote, the voting was as folloxa: Aye: Aldermen: Matthews, Rodgers, Smith, Weis, Bollinger, Haley, Horton, Leggett No: None. The Mayor presented the following letter from Bond Engineering Company: February 28, 1967 Mayor Bob Eden City of Weat Memphis West Memphis, Arkansas ftE: Ir-gram Boulevard Storm Sewer Dear Mayor: Enclosed is a copy of the final estimate on the Ingram Boulevard Storm Sewer. Item 1 thru ly are shown as estimated and final quantititea, with overrun of 2.2$ on the fob. Following is an explanation of the items: 1. Construction required an additional five feet for completion. 2. An additional function box was required at the north end of the Baptist church driveway culvert that was not shown on the plena. 3. Plana called for a two foot bed of washed gravel under the pipe. Due to poor soil conditions in the ditches, additional excavation was required to obtain a firm foundation to support the pipe. Three feet was required in some sections. 4. The fill section was constructed to the aubgrade elevation of the proposed reconstruction of Ingram Boulevard. This will provide a top of curb elevation that will permit surface water from ad3oining lots to enter the curb sections when construction of the proposed street is complete. Very truly yours, /S/ C. H. BOND, JR. ~z-a-~-~ ~~~ - -- -- -=rr __ - ~ - - - = - ---- =- _- - -- ~ =__----- --- The Council was informed the amount due will be $1157.80. After discussion, motion was made by Alderman Weia: That the additional amount of $1157.80 be approved for the Ingram Boulevard Storm Sewer Project. The motion was seconded by Alderman Bollinger. Upon note, the voting was as follows: Aye: Aldermen: Matthews, Rodgers, Smith, Weie, Bollinger, Haley, Horton, Leggett Nay: None. Statement of Cy Bond, Jr. for $~b,350.00 for engineering fees on the Ingram Boulevard Project was presented. It was brought to the Council's attention the amount represented a 3~ fee whereas the usual engineering fee is 5 or 6$. Thereupon, motion was made by Alderman Matthews: That the statement of Bond Engineering Company in amount of $1,350.00 be approved. The motion xaa seconded by Alderman Leggett. Upon vote, the voting was as follows: Aye: Aldermen: Matthews, Rodgers, Smith, Weis, Bollinger, Haley, Horton, Leggett Nay: None. The following Agreement between Drainage District No. 6 and the City of Weat Memphis was presented for consideration: AGREE~NT AGREP~IENT made this 27th day of February, 1967, by and between Drainage District No. 6 of Crittenden County, Arkansas, first party, and City of Weat Memphis, Arkansas, second party; WITNESSETH: WHEREAS, the City of West Memphis, Arkansas, has requested consent from Drainage District No. 6 to place a pipe in Ditch No. 9 on Seventh Street and in Ditch No. 11 on Ingram Street in the City of Weat Memphis, Arkansas; and WHEREAS, C. H. Bond, Jr., engineer for first party, has represented that the pipe in Ditch No. 9 along Seventh Street is 72-inch pipe and that being placed in Ditch No. 11 on Ingram Street is 54-inch pipe, which pipe is adequate for the uses, especially since clean-out manho~s are being provided every 400 to 600 feet; and WHEREAS, assurances have previously been given by first party to second party that said work may be done at the expense of second party provided second party will assume the responsibility for maintaining said drain; NOW, THEREFORE: It is agreed that the first party does hereby give its consent to the second party to the placement of the pipe in Drainage Ditch No. 11 on Ingram Boulevard from Highway No. 70 North to Ten-Mile Bayou, same to be 54-inch pipe with manholes every 400 to 600 feet and further confirms its consent to the placement by the City of Weat Memphis of the pipe in Ditch No. 9 on Seventh Street. The second party in consideration of this consent by first party does hereby confirm its agreement to maintain the pipes so placed in Ditches No. 9 and No. 11 and hereby relieves first party from any and all responsibility in connection with such drainage. The parties hereto hereby ratify and confirm all of the actions heretofore taken in connection with the above as fully as to all intents and purposes as though this Agreement had been executed prior to the placement of any oY said pipes. IN WITNESS WHEREOF, the parties have hereunto set their hands and seals by their duly authorized officers the day and date first above written. DRAINAGE DISTRICT N0. 6 OF CRITTENDEN COUNTY, ARKANSAS BY: W. A. Crenshaw, Chairman E. J. White, Secretary Adolph Pirani, Commissioner CITY OF WEST MEMPHIS, ARKANSAS Hy ayor ATTEST: c~~~> er 13~ ~-- - - _~ After discussion, the following Resolution was introduced in writing and read 3.n full: RESOLUTION N0. 30$ WHEREAS, The City of West Memphis has requested consent from Drainage District No. b to place a pipe in ditch No. 9 on 7th Street and in dltch No. 11 on Ingram Boulevard; and WHEREAS, Drainage District No. 6 of Crittenden County, Arkansas has execubd an agreement dated February 2~, 1967, giving consent to the City for the placement of said pipe in said ditches pursuant to certain conditions set fottth in said agreement; and WHEREAS, it is necessary that the City Council authorize and direct the Mayor and City Clerk to execute said agreement. NOW, THEREFORE, BE IT RESOLVED by the City Council of Weat Memphis, Arkansas, that the Mayor and City Clerk be, and they are hereby authorized and directed to execute the agreement hereinabove mentioned for and on behalf of the City of Weat Memphis, Arkansas. ~~ After discussion, motion was made by Alderman Haley, seconded by Alderman Matthews: That the Resolution ae presented be adopted. Upon vote, the voting was as follows: Aye: Aldermen: Matthews, Rodgers, Smith, Weis, Bollinger, Haley, Horton, Leggett No: None. Mayor Eden reported the paving on Ingram Boulevard depends on financial condition of the City, however, the Boulevard will be paved for a rewonable distance to eliminate traffic conditions at the intersection. MayorLEden informed the Council there were a number oY appointments to be made, and presented his recommendations as follows: Mr. B. J. Lambert, Jr. as Utility Commissioner. Motion was made by Alderman Haley: That B. J. Lambert, Jr. be appointed as a member of the Utility Commission. The motion was seconded by Alderman Horton. Upon vote, the voting was as follows: Aye: Aldermen: Matthews, Rodgers, Smith, Weis, Bollinger, Haley, Horton, Leggett No: None. Alderman Smith requested that in the future the Aldermen be contacted a few days prior to a Council Meeting as to appointments to be made. Plumbing and Gas Fitters Examining BoArda: I. M. Hanna, Carl Reavie, Hoyt Epting, and Harvey White. Motion was made by Alderman Leggett, seconded by Alderman Weis: That the appointments to the Plumbing and Gas Fitters Examining Boards be confirmed. Upon vote, the voting was as follows: Aye: Aldermen: Matthews, Rodgers, Smith, Weis, Bollinger, Haley, Horton, Leggett No: None. Electric Examining Board: W. A. Perrino, Freeman Finley, C. V. Griffin, and Nolan Wheeler. Motion was made by Alderman Matthews, seconded by Alderman Smith: That the appointments to the Electric Examining Board be approved. Upon vote, the voting was as follows: Aye: Aldermen: Matthews, Rodgers, Smith, Weis, Bollinger, Haley, Horton, Leggett No: None. Planning Commissioners: G. W. McAuley, H. H. Hyman, Levy O~Bryant, Aubry Spear, and J. F. Waggoner. Motion was made by Alderman Weis, seconded by Alderman Leggett: That the Planning Commission appointments be confirmed. Upon vote, the voting was ae follows: Aye: Aldermen: Matthews, Rodgers, Smith, Weis, Bollinger, Haley, Horton, Leggett No: None. 1 Mayor Eden explained to the Aldermen, who had taken office on January let, when he became Mayor he had created two advisory boards to act in a liaison capacity between the Fire Department, Police Department, and the Council to make recommendations for the Departments, screen applicants, and for diaciplinariary action. The Mayor appoi~tted Aldermen Matthews, Weie, Rodgers, and Haley as members of the Firemen's Advisory Board, and Aldermen Bollinger, Leggett, Horton, and Smith as members of the Police Advisory Board. Copies of the 1966 Audit were distributed to the Aldermen for their study. The City's policy in placing ttl'e in drainage ditches and providing adequate street lights in the eastern aectlon of the City was discussed. No further business being presented, the meeting was ad3ourned. / ~ ~ ,~ ATTEST: C~ c-~ APPROVED: MARCH 16, 1967