June 1, 1967~~~
MINUTES OF A REGULAR N,EEPING OF THE CITY COUNCIL OF THE CITY OF 4JEST MEMPHIS, ARKANSAS,
HELD AT THE CITY HALL IN SAID CITY ON THE 1ST DAY OF JUNE. 1967.
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The City Ccuncil of the City of ;Jest Memphis, Arkansas, met in regular session at its
regular meeting glace in test Mexiphis, Arkansas, at 3:00 o'clock P.M. on the 1st day of
June, 1967. The following were present: Aldermen: Kirby Leggett, Paul Matthews,
C. T. Rodgers, R. L. Smith, F. C. Weis, 0. I. Bollinger, 0. C. Haley, and Pritchard Horton,
and City Attorney Dillahunty.
Absent : P1one .
Minutes of Council Meeting on May 18th were ar~proved as read.
r:ayor Eden reported to the Counc~~. the Park Commission's objections to the construction
of a Boys' Club Budding in Worthington Park, therefore, no action will be taken on the matter
until a recommendation is received from the Park Commission and the officials of the Boys'
Club on a location. City Attorney Dillahunty advised the City has authority to enter into a
lease with the Boys' Club for construction of a building on City Property as proposed.
Alderman Matthews requested information on the control of air conditioning installation.
Inspector Perrine stated the City does not have arty regulations as the gas and plumbing codes
do not cover air conditioning except as to cutting into gas lines.
The next item on the Agenda was the receiving of bids for the construction of street
improvements for Cooper Street. Notice for bids was published in the Evening Times on Play 11, 1967
The bids were received as follows:
Nations Ready-Mix, Inc. $27,654.50
ti7. K. Ingram Construction Company 28,586.25
Alternate Bid - Deduct 4,833.75
The question of submitting an alternate bid was discussed. Mayor Eden appointed a committee
of Aldermen t"atthews, Bollinger, and Leggett to meet with City Attorney Dillahunty, Engineers
Cy Bond, Jr. and Charles Hampton as consultants to study the bids and make recommendation to
the Council at the next meeting.
Mayor Eden informed the Council due to prior commitments he had been unable to attend a
meeting in T?emphis o£ officials of Crittenden County, De Soto County, rississippi, and Shelby
County, Tennessee, pertaining to coordinating planning in the Memphis Metropolitan area,
therefore, he had designated City Attorney Dillahunty as his representative. The City Attorney
informed the Council the Mississippi Arkansas Tennessee Council of Local Governments is being
organized to assist the local governments in obtaining grants due to the many applications for
Federal Funds, and a system of priorities regulating the distribution of Funds. The City
Attorney stated the next meeting of the organization will be June 14th prior to the next regular
meeting of the Council, therefore, he had sent each of the Aldermen information pertaining to
the matter For consideration prior to this meeting. The following Resolution was presented:
RESOLUTION N0. 311
WHEREAS, Crittenden County, Arkansas, Desoto County, Mississippi and Shelby County,
Tennessee and their several municipalities constitute a single metropolitan area for urban
development; and
WHEREAS, the units of local government bear a common responsibility to serve the people
of the metropolitan area with efficient, economical and purposeful government; and
~IHEREAS, the physical, social, and economic factors of the metropolitan area present the
local governments with common problems and with opportunities for constructive actions to serve
people; and
6,IHER.EAS, there is need for close coordination and cooperation among the local governments
acting in concert;
NOW, THEREFORE, BE IT RESOLVED by the City Council of West Memphis, Arkansas:
(1) Acting jointly with other governments of the metropolitan area, there is hereby
created and established the t1ISSISSIP.PI ARKANSAS TENNESSEE COUNCIL OF LOCAL GOVERNMENTS,
hereafter called the "Council".
(2) P:embership in the Council is open to each unit of Local Government within the
territorial limits of the metropolitan area and to such additional areas as the Council may add.
(a) "Unit of Local Government" is defined to mean any public corporation or
entity designated as a unit of Government in the most recent Census of
Governments of the U. S. Bureau of the Census.
(3) Any such unit of local government may become a r.~ember of the Council upon adoption
of this Resolution and agreement to the provisions of the By-Laws of the Council, as they may
exist from time to time. Each member shall be entitled to one representative, who shall be
the elected chief executive of its governing body; cr his designated representative who shall be
an elected official.
(4) Any government which has become a member of the Council may withdraw upon sixty days
notice subsequent to formal action by its governing body.
(5) The purpose and functions of the Council with respect to its area shall be:
(a) To carry on a continuing program of comprehensive planning that supplements
and coordinates but does not duplicate the programs of the member units;
(b) To study such area go-~~ernmental problems common to two or more members as is
deemed appropriate, including but not limited to matters affecting health,
safety, welfare, education, economic conditions, and regional development;
(c) To promote coonerati•~re arrangments and coordinate action among members;
(d) To make recommendations for review and action to the members and other public
agencies that perform functions within the region;
(e) To serve as a clearing house, for the benefit of members and other interested
parties, of information concerning their common problems, and concerning state
and Federal services available to assist in the solution of various problems in
this area;
(F) The Council may by appropriate act~op of the governing bodies of member governments,
exercise such other powers as are exercised or capable of exercise by the member of governments,
and necessary or desirable fcr dealing with problems of mutual concern.
(a) The Council may discuss questions or any matters within the scope of its stated
purpose and make recommendaticns for action to the governmental units involved in
an~r such question or matter.
(b) :~_embers and non-members, governmental units and~or quasi-governmental agencies, or
citizens of the metropolitan area may bring matters involving inter-governmental
cooperation to the attention of the Council for discussion and possible recommendation.
(c) The Council may request any governmental unit or agenc3*, Federal, state or local, to act
upon its recommendations if such is deemed to be in the interest cf the Council and/or
its member units.
(d) The Council may promote agreements between members or non-member governmental units
which are deemed appropriate to further inter-governmental cooperation.
(e) The Council may initiate and/or request studies deemed necessary to further understanding
of any matters or problems under consideration by the Council.
(f) The Council may solicit contributions of research assistance from research organizations,
civic foundations, institutions of higher learning, and other organizations.
(7) The Council may accept and expend funds, grants, gifts, and or services from the
government of the United States, or its agencies; from the States of Arkansas, I~'ississippi and
Tennessee or their departments and agencies; from agencies or instrumentalities from any
governmental unit whether participating in the Council or not; and from other civic sources or
private sources.
(a) The Council may establish an operating budget to meet e.Ypenses of approved programs.
Any such budget shall be authorized by each member unit and necessary contributions
shall be borne by the member units as provided for in the By-Laws of the Council.
(8) The Council may adopt by-laws designating officers of the Council, providing for the
conduct of business, the manner and method of securing local funds that may be necessary, and
the manner and method by which voting on projects by the Council shall be determined. Such
by-laws shall be ratified by each local government member unit after adoption by the Council.
(a) The Council may establish or designate any such committees or advisory groups it
deems necessary to assist in carrying out its p~pose and functions. The Council
shall authorize and define the powers and duties of all committees and advisory groups
so established. The Council shall designate the membership of such committee or
advisory groups and shall appoint a chairman of these groups and other personnel
deemed necessary. Recommendations and other actions of committees or advisor3~ grroups
will be heard by the Council but such recommendations and other actions are not
binding on the Council unless so adopted.
(9) The Council may establish an office, appoint an executive director, and employ staff
and/or consultants and retain such as it deems necessary.
(10) The Council shall keep accurate minutes of its proceedings and shall make periodic
reports concerning its activities to member units and other interested parties.
(11) Voting and voting procedures shall be as determined in the By-Laws of the Council.
Lecisions of the Council which involve specific recommendations for agreement for cooperative
endeavors between two or more participating members shall require an affirmative vote of those
participating members.
(12) The Council shall meet at regular sessions or at the call of the chairman, as deemed
appropriate.
(a) The Council shall elect from its membership a chairman, and such other officers
as it deems necessary, all to serve for periods of time as specified in the
By-Laws.
(b) The Council may create an executive committee from within its membership, or
.otherwise organize itself as is deemed appropriate.
(c) The Council shall establish an agenda to be followed at meetings, if such agendas
are deemed necessary by the Council.
(d) Notice of meetings, regular or special, together with the agenda, if available, shall be
furnished members and other interested parties approximately ten days prior to such meeting.
(e) The Council ma3- adopt further rules and procedures through the enactment of by-laws as it
deems necessary.
(13) Amendments to this resolution shall be made effective by an affirmative vote of at least
three-fourths of the members. Any amendment shall be submitted in writing to each member at
least thirty days prior to the meeting at which such amendment is to be voted upon.
After discussion of the City's participation and representation, eligibility for grants,
coordinating planning, procedure for organization, and operating expense, motion was made by
Alderman Smith: That the Resolution as presented be adopted. The motion was seconded by
Alderman Matthews. Upon vote, the noting was as follotrs:
Aye: Aldermen: Leggett, Matthews, Rodgers, Smith, b7eis, Bollinger, Haley, and Horton.
Nay: None.
Alderman Horton brought to the Council's attention complaints he had received as to phone
calls for sales purposes. The Council was informed the City has an ordinance prohibiting
residential door to door sales, but can not control phone sales.
Alderman Haley suggested that the City provide a coverall uniform for approximately 80
men in the City's Civil Defense Organization in order that they be identified in case called
upon during a catastrophe. The volunteering of Civil Defense members to assist i.n their
neighborhoods to prevent children from following the mosquito fog machine was discussed.
Thereupon, motion was made by Alderman Haley: That a sum not over X700.00 be appropriated
for uniforms for the Civil Defense Members. The motion was seconded by Alderman Bollinger.
Unon vote, the voting was as follows:
Aye: Aldermen: Leggett, Patthews, Rodgers, Smith, Y~'eis, Bollinger, Haley, and Horton.
Nay: None.
Air. Roy Rogers appeared before the Council to call attention to the traffic hazard at
Aissouri and Broadway by vehicles turning right from S. t>Tissouri on the green arrow. The
matter was discussed and a similar situation at Broadway and S. 8th Street. It was the
concensus of opinion that the green arrows be eliminated at Broadway and S. Missouri and
S. 8th Streets.
Alderman Leggett requested information on setting a date for a Police Department Advisory
Board Meeting, and a tentative date was set for after the June 15th Council Meeting.
No further business being presented, the meeting was adjourned.
~.~~ MA OR
ATTEST ,
C Y CAE G i~
APPROVED: JUNE 1,5, 1967