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12/02/2021 PLEASE TURN OFF CELL PHONES AGENDA WEST MEMPHIS CITY COUNCIL DECEMBER 2, 2021 PRAYER: PLEDGE OF ALLEGIANCE: AMERICAN LEGION CALL TO ORDER: ROLL CALL: BID OPENINGS: MINUTES: APPROVE OR CORRECT MINUTES OF NOVEMBER 18,2021 OLD BUSINESS: NEW BUSINESS: PERMISSION REQUEST: COMMITTEE REPORTS: APPOINTMENTS: 1 t PRESENTATIONS: MAYOR MCCLENDON ANNOUNCEMENTS: r MINUTES WEST MEMPHIS CITY COUNCIL December 2,2021 A regular meeting of the West Memphis City Council was held on Thursday, December 2,2021 at 1:00 p.m. in the City Council Chambers at City Hall 205 S. Redding, West Memphis, Arkansas. Invocation was given by Councilor Harris, followed by the Pledge of Allegiance led by Councilor Croom. Mayor Marco McClendon called the meeting to order at 1:00 p.m. City Clerk, James Pulliaum called the roll. Those present were Mayor Marco McClendon, City Attorney Michael Stephenson, City Treasurer, INN Charlie Suiter Jr., City Clerk, James Pulliaum Councilors: Gheric Bruce, Tracy Catt, Wayne Croom, Helen Harris, James Holt, Melanie Hutchinson and. Charles Wheeless. Absent was Councilors Lorraine Mohammed, Willis Mondy, David Murray. Quorum being present Mayor, Marco McClendon proceeded with the meeting. Mayor McClendon went over the formal and reportable findings of the Legislative Audit Report with the council. (A copy of the Legislative Audit Report and Utility Audit Report are on file in City Clerk's office). Finance Director,Tori Perry responded to each of items and put procedures in place to ensure that they do not repeat the same things and the legislative Audit has accepted it. BID OPENING: NONE MUNUTES: APPROVE OR CORRECT MINUTES OF NOVEMBER 18, 2021. Councilor Harris made the motion, seconded by Councilor Croom to dispense with the reading of the minutes of the November 18, 2021, Council meeting and to approve them as submitted. Upon voice vote,voting was unanimous to approve. OLD BUSINESS: NONE Ler NEW BUSINESS: Councilor Croom made the motion, seconded by Councilor Harris to add the resolution approving a revision to resolution No. 2260 awarding "All City Employees a $2000.00 bonus from money freed up in the budget due to Cares Act Pandemic reimbursement and an ordinance waiving competitive bidding for repair of the North Rich Rd. Bridge No. 24045, declaring an Emergency and for other purpose. There being no discussion. Upon voice vote,voting was unanimous to add the resolution and ordinance to the agenda. Councilor Bruce made the motion, seconded by Councilor Croom to read R-1 and 0-1 by title only. Upon voice vote,voting was unanimous. RESOLUTION APPROVING A REVISION TO RESOLUTION NO. 2260 AWARDING "ALL CITY EMPLOYEES A $2000.00 BONUS FROM MONEY FREED UP IN THE BUDGET DUE TO CARES ACT PANDEMIC REIMBURSEMENT City Attorney Stephenson read the resolution by title only. Councilor Catt made the motion, seconded by Councilor Hutchinson to approve the resolution. There being no discussion. Upon voice vote, voting was unanimous to approve. The resolution was adopted and assigned No. 2262. r r.r ORDINANCE WAIVING COMPETITIVE BIDDING FOR REPAIR OF THE NORTH RICH RD BRIDGE NO. 24045, DECLARING AN EMERGENCY AND FOR OTHER PURPOSE. City Attorney Stephenson read the ordinance by title only for the FIRST time. Councilor Croom made the motion, seconded by Councilor Wheeless to suspend the rules, and place the ordinance on its second reading. Upon voice vote, voting was unanimous. City Attorney Stephenson read the ordinance for the SECOND time by title only. Councilor Hutchinson made the motion, seconded by Councilor Harris to further suspend the rules, and place the ordinance on the third reading. Upon voice vote, voting was unanimous. City Attorney Stephenson read the ordinance for the THIRD and FINAL time by title only. Councilor Croom made the motion, seconded by Councilor Harris to approve the ordinance. Upon voice vote, voting was unanimous to approve. Councilor Hutchinson made the motion, seconded by Councilor Harris to approve the Emergency Clause in Section 2. There being no discussion. Upon voice vote, voting was unanimous to approve the Emergency Clause in Section 2.The ordinance was adopted and assigned No. 2593. PERMISSION REQUEST:NONE COMMITTEE REPORTS: PUBLIC WORKS COMMITTEE: Councilor Bruce presented the Public Works Committee report. The Public Works Committee met on November 2, 2021. Fleet Report- The public works department has three Front End Loaders and all three are operational. There are four Rear End Loaders with one down. There are five Grapple Trucks, and all are operational. There was 13, 180 pounds of recycling and six hundred tires disposed of. Public Works Director, Michael Bonner said they are working hard to clean up the city, painting bike lanes and installing more speed bumps. The one arm bandit has been postponed again. $102,000.00 will go into the general fund because of the thirty-one pieces of equipment that was auctioned off. City Engineer Report- City Engineer, Amanda Hicks reported on the Ten Mile Bayou they are putting a bike and walking path all the way to Barton. Service Road Over Lay- The overlay has been completed they did have to do some patch work where the bridge was out. South Loop Right Away-The plans have been 100% approved but only 50% of the right of way is done they are currently in talks for the rest of it. Rich Road- The Rich Road project has been moved to the top of the list and is being inspected every three months but has failed the inspections. Lehi Bridge- Is the next in line for repairs then they will begin Redding Street Bridge There are plans in place to make the sidewalks ADA standard. Code Enforcement- Code Enforcement Officer, George Phillips reported that there have been 123 write- ups fifty-six of them have been resolved. There were eleven cars ticketed with seven being towed. Mr. Phillips assisted the City Clerk's office with the collection of$13,800 in delinquent business licenses and Advertising and Promotion gross receipt taxes by conducting a field visit to the business. BUDGET: Councilor Catt said that the City Council Members, City Treasurer and City Clerk have all been presented with copies of the September 30, 2021, Revenue verses Expenses report. Councilor Catt apologized for the delay in getting the information to council and said they would be giving council some time to review the information so that they could ask any question that they might have. A copy of the 2022 budget handout is in the council's packet and budget meetings with the department heads will begin Monday November 22, 2021, at 4:00 p. m. CITY TREASURER: City Treasurer, Charlie Suiter said they just received the data on the city financials, and they will have a report ready in a week or so during the budget meetings and will present it to the public at the next scheduled council meeting on December 16, 2021. APPOINTMENTS: NONE PRESENTATIONS: NONE ANNOUNCEMENTS: City Clerk, James Pulliaum announced that all Elected Officials and Commissioners must complete a Statement of Financial Interest and return them to the City Clerk's Office by December 31, 2021. Someone in the City Clerk's Office will be able to assist with getting them notarized. Mayor McClendon announced that the City of West Memphis was awarded $300,000 through the TAP Fund which is a transportation alternative fund to begin to fix sidewalks within the City of West ` Memphis and ADA compliant. They will start on the Jackson and Wonder near Wonder Jr. High at 25th and S L Henry as well as Bragg at Redding and Gibson Councilor Harris asked CVB Director,Jim Jackson if they were going to put up Christmas Tree lights at the East end of Broadway as promised. Mr. Jackson said he believed they were up from Ingram to the South Loop. He did not believe there were any from 7th street to 14th street. Mr. Jackson said he would investigate it. Mayor McClendon commended Mr. Jackson for the Christmas Tree Lighting event and said there was a great turn out and that Mr.Jackson and his staff did a great job putting on the event. CITIZENS REQUEST: Mr. Roderick Brown a resident of 7840 Pyramid Place Memphis,TN 38132 came before Council to request an Application of Public Convenience to operate a non-emergency medical transportation business in the City of West Memphis. The council was presented with a copy of Mr. Browns Business Plan, background check and insurance information for the council to review and vote on at the next scheduled City Council Meeting on December 16, 2021. 1 Having no further business to come before the City Council, Councilor Bruce made the motion, seconded by Councilor Wheeless to adjourn. Upon voice vote, voting was unanimous to adjourn. The meeting adjourned at 1:40 p.m. PASSED and APPROVED this 16th day of December 2021. MA CO MCCLENDON, MAYOR ATTEST 40 JAM 'PULLIAU , CITY CLERK Minutes prepared by, Patricia Lane,Sr. Deputy City Clerk