1802RESOLUTION NO. 18o a-
A RESOLUTION APPROVING A MEMORANDUM OF
UNDERSTANDING BETWEEN THE CITY OF WEST MEMPHIS AND
COUNSELING SERVICES OF EASTERN ARKANSAS, INC., TO
PROVIDE FULL-TIME POSITIONS OF COALITION COORDINATOR,
ADMINISTRATIVE ASSISTANT, AND INVESTIGATOR AS
PROVIDED IN THE RURAL DOMESTIC VIOLENCE AND CHILD
VICTIMIZATION ENFORCEMENT GRANT PROGRAM, AND
AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE THE
MEMORANDUM OF UNDERSTANDING ON BEHALF OF THE CITY
OF WEST MEMPHIS.
WHEREAS, the City of West Memphis is the recipient of Grant Number X0673-AR-
WR, (the "Grant") in the amount of $384,554.00 for the implementation of the Rural Domestic
Violence and Child Victimization Enforcement Project in Crittenden County, Arkansas,
through the coordinated efforts of the City and its Coalition Partners, including Counseling
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Services of Eastern Arkansas, Inc., (CSEA); and
WHEREAS, grant-funded staff provided in the grant includes positions of Coalition
Coordinator, Administrative Assistant, and Investigator; and
WHEREAS, the City of West Memphis and CSEA have negotiated a Memorandum of
Understanding for CSEA to hire and staff the positions of Coalition Coordinator,
Administrative Assistant and Investigator with compensation to be provided through grant
funds;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF WEST MEMPHIS, ARKANSAS, THAT the Memorandum of Understanding
between the City of West Memphis and CSEA is hereby found to be consistent with the goals
and objectives of the grant and the Mayor and City Clerk should be, and hereby are, authorized
and directed to execute the Memorandum of Understanding on behalf of the City of West
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Memphis and to take such other measures as may be necessary or required for the
implementation of the grant and the Memorandum of Understanding.
APPROVED this 16`" day of December 2004.
WILLIAM H. JOHN ON, MAYOR
ATTEST:
PHILLI ARA, CITY CLERK
SPONSORED BY:
RECEIVED
City Clerk's Office
Date/Time.LaZ:,~~:~ g=`r~"~-
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MEMORANDUM OF UNDERSTANDING
This Memorandum of Understanding is entered into this _ day of , 2004, by
and between Counseling Services of Eastern Arkansas, Inc. ("CSEA"), having its
principal place of business in Forrest City, Arkansas and the City of West Memphis,
Arkansas ("City"), Employer Identification Number 71-6012481.
WITNESSETH
WHEREAS, Counseling Services of Eastern Arkansas, Inc. ("CSEA") is a private, not-
for-profit community mental health center headquartered in Forrest City, Arkansas, with
administrative offices located in Jonesboro, Arkansas, and with additional facilities
located in West Memphis, Arkansas;
WHEREAS, CSEA pursues and participates in grant opportunities which become
available through various funding sources, allowing CSEA to fulfill its stated mission of
providing comprehensive outpatient mental health services throughout a six (6) county
area of eastern Arkansas, including Cross, Crittenden, Lee, Monroe, Phillips and St.
Francis counties;
WHEREAS, the City pursues and participates in grant opportunities which become
available through various funding sources, allowing the City to provide critical services
to residents of the City, Crittenden County and the surrounding areas.
WHEREAS, the City applied for and was awarded the 2004 Rural Domestic Violence
and Child Victimization Enforcement Grant, which covers Crittenden County and the
Cities of West Memphis, Marion and Earle, Arkansas; this grant is to be implemented by
the City of West Memphis Mayor's Victim Advocacy Program, a division of the West
Memphis Police Department.
WHEREAS, additional agencies, as set forth in Exhibit "A" to this Agreement, have
been identified as Collaborative Partners for the aforementioned grant.
WHEREAS, said grant requires employment of three (3) individuals to carry out the.
responsibilities and functions contained therein; due to employee residency requirements
imposed by City, CSEA agrees to employ said individuals for the term and duration of
the grant award, in order to facilitate the provision of services outlined within the grant
itself.
WHEREAS, the parties herein desire to establish general terms related to the
employment of said individuals as their employment relates to the grant.
NOW, THEREFORE, in consideration of the above recitals, the terms and conditions
hereinafter set forth, and other good and valuable consideration, the receipt and
sufficiency of which is hereby acknowledged, the parties hereto agree as follows:
1. POSITIONS
1.1 The job positions contemplated by the grant are: (a) Coalition Coordinator (b)
Investigator and (c) Administrative Assistant.
1.2 Each position has been approved, via grant award, for a period of two (2) years,
with a total projected salary/fringe benefit budget of $255,024.00.
1.3 CSEA will employ qualified individuals meeting the specifications of the grant.
1.4 The parties understand and agree that CSEA will be responsible for the
payment of all salaries and fringe benefits for the above positions and will, in
turn, bill grant funds for reimbursement of same.
1.5 The individuals employed pursuant to these provisions will report, for
employment-related purposes, to CSEA management; CSEA retains the right
to govern all aspects of the employment relationship with said individuals and
will, at all times, be considered the sole employer of said individuals.
1.6 As contemplated by the grant, these employees will communicate on a regular
basis with the City's Chief of Police; employees will receive direction as to
specific grant responsibilities from the Chief of Police but will, at no time, be
considered as employees of the City.
2. GRANT RESPONSIBILITIES -BILLING
2.1 CSEA will provide services referred in accordance with the grant and as
outlined in the grant; CSEA will bill for those services according to grant
guidelines, i.e. services to victims with no insurance will be billed to the grant
based upon the approved Medicaid rate, and billing will be submitted in
accordance with City purchasing guidelines.
2.2 The parties anticipate the formation of a "review committee" whose purpose
will be to review appropriateness of all billing submitted by CSEA to City for
services provided under this grant; said committee will be comprised of at least
three (3) individuals representing collaborative partners and will be designated
by the City as grant administrator; CSEA will actively participate in such
reviews, providing all necessary information and documentation to the
committee for billing evaluations.
3. REMAINING GRANT PROVISIONS
3.1 The parties acknowledge that the grant document itself governs all issues not
specifically addressed herein and further acknowledge that this Memorandum
of Understanding is effected solely to facilitate the provision of the critical
services outlined within the grant document.
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IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the
date first written above.
CITY OF WEST MEMPHIS
William H. Johnson, Mayor
Att _
Phi ara, City Clerk
COUNSELING SERVICES OF EASTERN ARKANSAS, INC.
By:
Bonnie White, CEO
RECEIVED
City Clerks Office
Date/Time - ~'o~~-~
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