1650RESOLUTION NO.~ !~ ~~
A RESOLUTION AUTHORIZING THE MAYOR TO SIGN ASTATE-LOCAL
DISASTER ASSISTANCE AGREEMENT TO SEISMICALLY RETRO-FIT THE CITY'S
WATER SYSTEM AND TO APPOINT A LOCAL AGENT TO ACT ON THE CITY'S
BEHALF TO ESTABLISH AND MAINTAIN A PROPER ACCOUNTING SYSTEM TO
RECORD EXPENDITURES OF DISASTER ASSISTANCE FUNDS IN ACCORDANCE
WITH THE STATE-LOCAL DISASTER ASSISTANCE AGREEMENT.
WHEREAS, the West Memphis Utility Commission is desirous of seismically protecting
its water system; and
WHEREAS, the State Office of Emergency Services administers a Federal Emergency
Management Agency grant program for hazard mitigation; and
WHEREAS, the West Memphis Utility Commission has applied for a hazard mitigation
grant to seismically strengthen its water system; and
WHEREAS, the project is estimated to cost $368,550.00 of which the federal portion of
the grant program will pay $276,412.50 (75%} of the cost, and the State will pay $46,068.75
(12.5%) of the cast, and the West Memphis Utility Commission is prepared to pay the remaining
$46,068.75 (12.5%) cost; and
WHEREAS, a grant requirement is that an agreement be signed stating that the City will
comply with all grant requirements including appointing a local agent to act on the City's behalf
to establish and maintain a proper accounting system to record expenditures of disaster
assistance funds in accordance with generally accepted accounting standards or as directed by
the Governor's Authorized Representative;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
WEST MEMPHIS, ARKANSAS, that the Mayor of the City of West Memphis be authorized to
sign the state-local disaster assistance agreement and to appoint the City Finance Director to
establish and maintain a proper accounting system to comply with the requirements of the
agreement.
PASSED AND APPROVED this 1 S` day of TLne~, 2000 .
WILLIAM H. JOHNSO ,MAYOR
ATTEST:
L ,CITY CLERK
DECEIVED
CITY CLERKS OFFICE
DATE S'3o -d 0 / o,oo ,an..
FROM 6.Ow a,r.ci
ATTACHMENT 1
STATE-LOCAL DISASTER ASSISTANCE AGREEMENT
HAZARD MITIGATION GRANT PROGRAM
This agreement between the State of Arkansas and West M~rphis Utility Conmission (the applicant)
shall be effective on the date signed by the state and the applicant. It shall apply to all Hazard Mitigation Grant
Program funds provided by or through the state to the applicant as a result of a Presidentially declared disaster
occurring within the state.
The designated representative of the applicant certifies that:
1. He/she has legal authority to apply for assistance on behalf of the applicant.
2. The applicant will appoint by resolution an Applicant's Local Agent to act on the. jurisdiction's behalf and
will establish and maintain a proper accounting system to record expenditures of disaster assistance funds
in accordance with generally accepted accounting standards or as duected by the Govenor's Authorized
Representative. (NOTE: Attach a copy of the resolution to the application.)
3. The applicant will provide all necessary financial and managerial resources to meet the terms and
conditions of receiving federal and state disaster assistance.
4. The applicant agrees to provide the necessary local share of funding for completion of the project.
5. The local cost share funding will be available within the specified time.
6.. The applicant will use disaster assistance funds solely for the purposes for which these funds are provided
'and as approved by the'Governor's Authorized Representative.
7. The applicant will give state and federal agencies designated by the Governor's Authorized Representative
access to and the right to examine all records and documents related to use of disaster assistance funds.
8. The applicant will return to the state, within 15 days of such request by the Governor's Authorized
Representative, any advance funds, which are not supported by audit or other federal or state review of
documentation maintained by the applicant.
9. The applicant will comply with all applicable codes and standards as pertains to this project and agrees to
provide maintenance as appropriate.
10. The applicant will comply with all applicable provisions of federal and state law and regulation in regard
to procurement of goods and services.
11. The applicant will begin project work within 90 days of approval of the grant and complete all items of
work within one year unless an exception is granted to extend the time frame.
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12. The applicant will comply with all federal and state statutes and regulations relating to non-discrimination.
13. The applicant will comply with provisions of the Hatch Act limiting the political activities of public
employees.
14. The applicant will comply with the National Flood Insurance Program purchase requirement's.
15. The applicant will not enter into cost-plus-percentage-of--cost contracts for completion of Hazard .
~~
Mitigation Grant projects.
16. The applicant will not enter into contracts far which payment is contingent upon receipt of state or federal
funds.
17. The applicant will not enter into any contract with any party, which is debarred or suspended, from
participating in federal assistance programs.
18. The applicant will comply with one of the following (as appropriate for the type of applicant) for all audit
requirements: OMB Circular No. A-128 (Single Audit Act); or A0133 (for Private Non-profit
Organizations); or 7 FR Ch. XVII Subpart AREA Audit Requirements Subsection 1773.3(d).
19. The applicant wilt comply, when applicable, with provisions of the Davis-Bacon Act relating to labor
standards.
SIGNED FOR THE APPLICANT:
' William H. Johnson ~`L~`~--
TYPED NAME SIGNATURE
Mayor June 1, 2000
TITLE .DATE
SIGNED FOR THE STATE:
GOVERNOR'S AUTHORIZED
REPRESENTATIVE (TYPED)
SIGNATURE & DATE
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