2611 ORDINANCE NO. 2 UI I
AN ORDINANCE WAIVING COMPETITIVE BIDDING FOR THE REPAIR OF
PUMP NO.3 AT THE WEST MEMPHIS FLOOD PUMPING STATION AND
FOR OTHER PURPOSES.
WHEREAS,Arkansas Code Annotated Section 14-58-303 allows waiving of
competitive bidding in exceptional situations where such procedure is deemed not feasible or
practical; and
WHEREAS,there are many items necessary for the City's use where competitive
bidding is deemed not feasible or practical; and
WHEREAS,the West Memphis Flood Pumping Station has four 42"pumps that
provide city-wide protection from flood waters; and
WHEREAS,the Pump Station was put into service in 1991 and has since removed
hundreds of homes from the floodplain, thereby eliminating the need for expensive flood
insurance; and
WHEREAS,the gear box and possibly other components for Pump# 3 have failed
thus putting it out of service; and
WHEREAS, all four pumps are needed to provide full flood protection; and
WHEREAS,the pump will need to be removed and transported to a factory for
inspection, repair and testing; and
WHEREAS,the US economy is still suffering from logistic backlogs and
manpower shortages that stem from the COVID pandemic which impacts the time
necessary to repair the pump; and
WHEREAS, the original vendor has stated it will take four months to do the
necessary work to put Pump #3 back into service; and
WHEREAS,the time it will take to prepare specification and bid the work will take
approximately two months; and
WHEREAS,that will extend the time it will take to put Pump#3 back into service
until 2023; and
WHEREAS,the rainy season would have begun and the community will need the
Flood Pump Station to be back into full service by then; and
WHEREAS,using the original vendor will ensure quality replacement components
and workmanship will be used on the repair and the original vendor will guarantee their
work;
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF WEST MEMPHIS,ARKANSAS:
SECTION 1: That competitive bidding be waived for the repair of Pump #3 by
Instrument& Supply, Inc. in the amount of$231,500.00 plus any additional charges for
unknown component failures that need to be replaced.
PASSED AND APPROVED this /0 day of , 2022.
RCO M. McCLENDON, Mayor
ATTEST:
JA °S PULL AM, TY CLERK
SPONSORED BY:
• RECEIVED
City Clef! Office
Date/Time" j-Zz / I:G
By L.