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09/15/2022 MINUTES WEST MEMPHIS CITY COUNCIL September 15, 2022 A regular meeting of the West Memphis City Council was held on Thursday, September 15, 2022, at 5:00 p.m. in the City Council Chambers at City Hall 205 S. Redding, West Memphis, Arkansas. Invocation was given by Councilor Harris, followed by the Pledge of Allegiance led by Councilor Croom. Mayor Marco McClendon called the meeting to order at 5:00 p.m. City Clerk, James Pulliaum called the roll. Those present were Mayor Marco McClendon, City Treasurer Charlie Suiter Jr., City Attorney Michael Stephenson, City Clerk, James Pulliaum, and Councilors: Gheric Bruce, Tracy Catt, Wayne Croom, Helen Harris, James Holt, David Murray, Willis Mondy, and Charles Wheeless. Absent was Councilors Melanie Hutchison and Lorraine Mohammed..Also present was Finance Director, Tori Perry, and Evening Times ' Reporter, David Wilbur. Quorum being present Mayor, Marco McClendon proceeded with the meeting. BID OPEINING: NONE MINUTES: APPROVE OR CORRECT MINUTES OF SEPTEMBER 1, 2022 Councilor Bruce made the motion, seconded by Councilor Wheeless to dispense with the reading of the minutes of the September 1, 2022, council meeting and to approve them as submitted. Upon voice vote, voting was unanimous. OLD BUSINESS: NONE NEW BUSINESS: Councilor Croom made the motion,seconded by Councilor Murray to add R-1 to the agenda. Upon voice vote,'voting was unanimous to add R-1 to the agenda. Councilor Bruce made the motion, seconded by Councilor Murray to read R-1, 0-2, by title only. Upon voice vote,voting was unanimous. R-1 A RESOLUTION AMENDINGTHE 2022 ADOPTED BUDGET FOR THE PURPOSE OF RECEIVING AND EXPENSING THE$5,000 STIPEND FOR ELIGIBLE FULL-TIME LAW ENFORCEMENT OFFICERS. Councilor Bruce.made the motion, seconded by Councilor Mondy to approve the resolution.There being no discussion. Upon voice vote, voting was unanimous to approve. The resolution was adopted and assigned No. 2275. . 0-1 AN ORDINANCE TO AMEND ORDINANCE NO. 2567, ADDENDUM 2-TRAVEL REIMBURSEMENT POLICY INCREASING THE MILEAGE TO THE STANDARD RATE FOR BUSINESS TRAVEL TO MATCH THE CURRENT IRS RATE Councilor Catt made the motion, seconded by Councilor Murray to amend the ordinance to read at the published IRS rate as amended from time to time.There being no discussion. Upon voice vote,voting was unanimous to amend. City Attorney Stephenson read the ordinance as amended by title only for the FIRST time. Councilor Mondy made the motion,seconded by Councilor Croom to suspend the rules,and place the ordinance on its second reading. Upon voice vote,voting was unanimous.City Attorney Stephenson read the ordinance for the SECOND time as amended by title only. Councilor Bruce made the motion,seconded by Councilor Mondy to further suspend the rules, and place the ordinance on its THIRD and final reading. Upon voice vote,.voting was unanimous. City Attorney Stephenson read the ordinance as amended by title only for THIRD and FINAL time. Councilor Catt made the motion, seconded by Councilor Wheeless to approve the ordinance as amended. There being no discussion. Upon voice vote, voting was unanimous to approve. The ordinance was adopted and assigned No. 2613:.. PERMISSION REQUEST: PERMISSION FOR IMPROVEMENTS AT HIGHTOWER PARK Councilor Catt made the motion, seconded by Councilor Wheeless to table indefinitely the permission request for the improvements to Hightower Park until the bids come in. There being no discussion the permission request was Tabled Indefinitely. ti COMMITTEE REPORTS: UTILITY COMMISSION: Councilor David Murray presented the Utility Commission report. The Utility Commission met on September 8, 2022, at 8:30 a.m. Safety Report: There were 95 days without a lost time injury, 84 days since'last recordable injury, and 0 recordables for the month of August. Personnel Update:There were no new hires, 2 voluntary resignations for the month of August. Utility currently has 10 open positions out of 79 budgeted positions. The commission approved the purchase of the Hypochlorite Generation. General Manager,Todd Pedersen presented the 2023 budget. CHAMBER COMMITTEE: Councilor Catt said the Chamber Committee report has been submitted to the Clerk's office. • APPOINTMENTS: NQNE PRESENTATIONS: Mayor McClendon presented a proclamation to Ms. Taniyah Bailey & Girl Scout Troop 10136 and recognized their willingness to serve the citizens of West Memphis in ensuring that all eligible citizens have the opportunity to vote by assisting nonregistered voters with voters' registration. Mayor McClendon declared the 4th Tuesday of October as National Voters' Registration Day. Ms. Bailey said that although many of them are not of age to vote yet they are committed to ensuring that all citizens that are of age to vote have the opportunity to have their voices heard by casting their vote.Troop 10136 will be holding a voter registration drive on October 1, 2022, at the Old Court House located at 100 Court Street West Memphis,Arkansas and encouraged the citizens of West Memphis to come out and register. ANNOUNCEMENTS: Mayor McClendon announced that on Tuesday,September 13, 2022, he had the opportunity to meet with the City of Memphis City Council and,he is happy to report that the City of Memphis Council agreed to partner with the City of West Memphis and the MATA transit system to establish transportation for the City of West Memphis residents.The mayor said this will give the citizens of West Memphis dependable transportation to get to and from appointments such as doctor visits , school, work, and the grocery store if need be. The mayor said they will not be operating the big buses. They will have a.total of six shuttle buses with the West Memphis design.and logo on it and they will operate as needed, a person will be able to call for a ride for the cost of$2.00,They will even be able to ride across the bridge as far as the Memphis substation. Mayor McClendon said with the increase in gas prices this should be a big help. Councilor Croom asked what the cost to the city would be. Mayor McClendon said they would be using the federal government money that they receive and CMAQ money. Mayor McClendon said they would not need to use general funds to pay for it. Councilor Murray asked about the hours of operation.The mayor said they do not have it written in stone, but they are looking at operating the service Monday through Saturday and some evening hours in.order to promote tourism. They are looking to begin operation sometime in October. Mayor McClendon said MATA would take care of maintenance, management, and hiringdrivers, MATA is also looking at hiring an additional 20 people as drivers and mechanics and hopefully some will be West Memphis residents.; CVB Director Jim Jackson announced the Rhythm and Ribs competition would be held on October 29, 2022. There will be a $50.00 entry fee , The person registering the team must be a Crittenden County resident and they will be limiting it to 50 teams the first 5 teams will receive t-shirts and aprons,the cash price will be$1500.00 and•there will be a plaque with the winner's name on it;There will be cold beverages and live entertainment.The competition will take place at the Civic Center located at 212 West Polk West Memphis,Arkansas . CVB Director Jim Jackson said they will also be having the Steak Cookers Association Steak Cook off on October 1, 2022, at the Civic Center located.at 212 W. Polk West Memphis, Arkansas. Catfish will be the ancillary. There will be food trucks,. live entertainment, and cold beverages. The fee to enter the competition is$150.00 and the ancillary competition entry fee is 25.00. Councilor Catt announced that they will have a Police Commission meeting Monday September 19, 2022, at 12:00 p.m. and a Fire Commission meeting on Tuesday,September 20, 2022, at 12:00 p.m. CITIZEN REQUEST: Tina Hall a resident of 911 N. Roselawn signed up to•speak on the conditions of city streets but was not present at the council meeting. . , dj.,h` • Having no further business to'come before the City Council, Councilor Bruce made the motion, seconded by Councilor Harris to adjourn. Upon voice vote,voting was unanimous to adjourn.The meeting adjourned at 5:45. PASSED and APPROVED this 6th day of October 2022. • • agt.4...-v 41--( 6(4AI—A • MAR O MCCLENDON, MAYOR ATTEST: ' J _.,..,_ Air • . JA ' S PULLIAUM A ERK pp Minutes prepared by, Patricia Lane,Sr. Deputy City Clerk • , . , . ..,, ,. .,Arl,,C. !Vitt- r --,• • ' ' -'0" ' . . . . , '-' I ;-' ''''' F.' - • ' , • . .. . . . : : . . . . , . : . , • . , . . - --.--sv ,::.--ik-,*- -.*,'------4,4.- -- • ••• '. :- i' - : , -: :_. • _ • . • .... . . . • . .. .„:...".*. ..,• ,..„„._,.._. ..„_= „•. .::„. _,-,.... .,,,,, , ,,:., ,:.,._ :. •,..,..„. ., ...,.___;.,.. i„ , .. .*: l- . .,„ :T,.• , . . , . I.., • • , Nk % l y, ,^, s - 5 , • _• _PURCHASIFNG DEPARTMENT • .. _ i - r'• • ,t,, ",2;018 or Newer Ford F150 XI,T or Lariat" _ . • • West Memphis Convention & Visito r-s 'Burea' - 231: East Broadway • : ;• West' , l, • �Buds:due.We�dnesday_: October 5,-g2022 @ ,12 00 perm-• ' ' ' • • ' . RECEIVED _ J • D ,SPEC[ FICARONS ,...PRPIECT: THE WEST MEMPHIS CONVENTION AND VISIT.O.AS BUREAU ARE ,SOLICITING BIDS FOR THE PURCHASE • OF A 2018: OR NEWER FORD F1SO OR .LARIAL, TRUCK MUST HAVE 8 CYLI:NDERHGASOUNE EN0.11VE-jr AUTOMATIC TRANSMISSION, 4 .WHEEL DRIVE" 4 - DOOR CREW CREW CAB, UNDER 75,000 MILES, WHITE • . . EXTERIOR COLOR, NO ACCIDENTS/CAR FAX OR EQUIVALENT PROVIDED WITH BID AND! MUST BE - DELIVERED TO WEST MEMPHI.Si, PLEASE SEE. ATTACHED DOCUMENT TO HELP AID IN PREPARING - BID PRICE,: - . . . • . . • .' D. ' ' '-ori,y .45_ •) . All.Features Options; • • .) . Equipment Group 501A Midi e' Reverse`S.ensingS,ystem' o PoWerGIass SideviewMirrVV/Body-ColorSkull Caps . . Power=Folding. , . - P. Heat . : Toro Signal . ©Memory And Auto-Dimming,Feature,(Driver's Side) . ©• Remote.Start$ysterryW/Remote'Tai-Igate;Relese. " ' . ®- 1:1_0v/400w Oufiet . • " :Fite Off-i2oad Package •. ' • s' off-Road Tuned Front Shodk Absorbers . " .o ;Skid Plates . - e 'Fuel Tank Transfer Case-.And.Front Differential . 4X4 Fx4 Off-Road Bodyside.Decal : - _' o Hill„Descent Control . . . '',o Tray Style Floor�Liner•.: • . - • , ;Lariat Chrome Appearance Package • - 0 2 Chrome Front Tow Hooks •• . Single;=Tip Chrome Exhaust- . Chrome;AngularStep,Bars; C Chrome.Door`&_Tailgate Handles 11V/Body-ColorBezel , o Wheels::18"Chrome=Like Rid . . . o..Chrome2=Bar Grille W/4 Mirior Bars - 9 Painted;Silver Su,r.round"And Background Mesh ' • Chrom -Skull Caps'•Oei Exterior .Miirrors .. .'Tra'i ler-row Package: ' , . . • • TowingiCapability Up To:1-1 , 300'Lbs - ., , o: Engi.ne•Qil Cooler,-' Pro Trailer.Bakup;Assist . ; ' o` .Upgraded.Front:Stabilizer Bar' . LeatherSeats • . Navigation - "S:unroof . . . • Parioram:ic.Roof • o • .4X4 . . o Heated,Driver Seat , , - . • c_ool.ed D.r yer-:S.eat, . . Back=Up-Camera o Rlitining Boards a Tu.rbo:char-ged V Read More... ; ,, . V /at'-Yatlty - . : • o _ . Read:More:.. •• • . . Vehicles You,:Niight Like' . , . " ' .,... ff 1 1 1 4_ ,ems, .7�• - E. ,. t , . ," 7. a t --.{ �• _ (Https://Www Fordofwestmemphis Com/Used-(Https./Www.F-ordofwestmemphis Corn/Used ' Marion-2018 Ford,F+15o, May on-2018=Ford F+150. ' )3LT+4WD+Super,Crew+55+Box_. LARIAT+-4WD+SuperCrew+55+Box- , • 1FTEW-1E59JFC80516) 1FTEV EG2'iKC-18916) • :,_.,.-.=,-._ter.__.._-—----..-�; DH:p...,.DOA.) a Eligible B.enefits. . - . • /Auto check;(autocheck;aspx? - - ,. sv MQBGAQARQBXADEARQBHADIASgBLAEMAM_QA4ADkAMQA2A.-A%3d% d&ac=NQAwADMAMgAI,ADUAIi • All,'Features , " C. ic;p-tion's ' ` Equipment.Group;50.2A'Luxury - a Radio:B&O Play Premium Audloystem ;o Single_Cd a !Rd i adio o •Si'riusxm.Radio. O ZO.Speakers And Subwoofer e Note;:When Ordered'W/Voice=Activated Navigation:System(50N) a) Siriusxm Traffic And"Travel,Link Includes A5 YearPrepaid ca Subscription co a I p Siriusxm Traffic.And Travel Link Service Is Not Available,In Alaska • Or Hawaii - 'e Siriusxm Audio And Data Servics Each Require A Subscription Sold:Separately ©_ Or.As'A Package • u. e. By'Sirius Xn.Radio Iris. 'Nlaz Trailer tow.Package : O. MaX Towing Capability Up T ;13 o ' - .' . _ o 200 Lbs • :Upgraded Rear Bumper : " ' , o.Pro TrailerBackup'Assist, , . Integrated'TrailerByake Controller . ©', Electronic Locking W/3.55 Axle Ratio - . . o Extended Range 36 Gallon Fuel.Tank ®. Higher-Capacity,Radiator ' . • ' m Hiigher-=P.ower-Cooling;Eari - ' . e Upgraded.Front Stabilizer:Bar • . Leather Seats . ' ' : . e N' uigation ' ,© 4X4 ' e:. ;Heated:Driver Seat. , ' :e .',Heated Rear seat • • - - ' :o Cooled Driver Seat - a Back=Up_Carriers (6 ®. 'Running Boards. - • 6 0) . o Turbocharged . ' a) Premium Sound;System 0 Read More:.. •, • • • • • Warranty • - . •o • 'Read-M'dre..: ' ' • Vehicles You:fligfit Lyike. •�, � • � W ~ � I es1 6E4pk }•y' " � � - AenC' �g a1 1, a " , k • � ,..�T 1w7y' 'a a }+ � ^r `w` ti'ti, =r•v°* '.t- . r �,, ' .-^r. '"'` +s .5 t � ti n :- (Httpsi//Www.Fordofwestmemphis Com/Used-(Https//Www.Fordofwestmemphis:Com/Used; - Marion 20;18=Ford.F+150= Marton.2020-F661 F+1'0 OICTOBER 5, 2022 AT 1:2t.:0:0 P.IVL LOCATION ' CITY HALL - CITY COUNCIL CHAMBERS 205 SOUTH 13..EDDIN,0 AVE, V./ET M.EMPRI$,: AR7230.1, CO jIM :JACKES,ON, CVR ;DERECTOR „ 810.132.7598 OR. .901,,,641:286.4 ..KENIRETRJOHNISON,, -PURCHASING:' D'W-CTOR, .870332:75S40R a7.0:33.4,6-414 • CERTIFICATION 'The undersigned,Bidder tertifiet Oatit ha :not: 1: Provided an illegal gift Or payoff to a'City official orernployee or former City official or employee:or his ..)r herrelatiye,d-r:bitsine $ ghtity; 2. Retained any peron to solicit-or se:ours:this contract upon an agreernerit by. understanding for commission, percentage, brokerage, or contingent fee, other than bona fide employees or bona.ficlecOrrirhertil selling agencies for the purpose of ,secyring,by'sinesS; pr Knowingly influenced and hereby promised that 'TWIN not knowingly influence any City official or any employee or former City official or employee to break any applicable :ethical standard or The underSigned Bidder certifies that: 1. The Bid is m:ade in gOod faith, 2. The Bid is made in conformity with the specifications and qualifications contained in this request. .INSTALLATION AND REMOVAL OF'CHR1$TIVIAS DECORATIONS:. J HAVE READ THE SCOPE PROVIDED IN THIS BID pOcUMENTAkONQ WITH ALL ASSOCIATED APPENDICES AND AGREE TO PREFORM ALL OF THE WORK IDENTIFIED TO SUCESSFULLY.CbMPLETE THE PURCHASE OF A'201,8 OR NEWER,,FORD F180X.LT OR LARIAT. • TOTAL BID AND.WILLHOLDTHEABO.VE PRICING FOR A PERIOD OF.90 DAY'S FRQM THE DATE OF TFIE,BID • OPENIN6. I VERIFY THAT I AM AUTHORIZED TO PROVIDE ABOVE PRICING ON BEHALF OF ,SIGNATURE DATE _ , Name of E3idder: Name of Authorized Representative: Signature of Authorized Representative: . . Address: City/State/Zip: Telephone Number: _ Fax Number: Website Address: Email Address: Date Signed: • • hi Rios., t.}`4••TOF • \ - • ! ,i y \ EST : , * �� � E�IPI,IS PURCHASING DEPARTMENT ' KENNETH4JOHNS.ON, PCIRCH3ASING DI,.RECTOR • 205 S.OUTi REDDING`©P 0 BO( 1728 a WEST MEMPHI'S, ARXAN AS 72303 87.0-732 7584 BID NOTICE. . The West Memphis Convention& Visz ors Buieau, 23r1 t'agf.Bro'adway,,'West,' • Memphis, AR 72301 will:accept Baled:bids_on Wednesday, October`5,;2022 untie" • 12 00 pin foi.the ptiichase^of a�018 ornewe:Foid `150 X)✓T oi;Laiiat for the City ` ' o West'Memphrs All bidder requu ements must be net as:outlined in:bid: , specification packet: • : , ' - Please direct all mqu nes and request foi;'Bid Packets to Pui_chas ng Director `- Kennetl Johnson, 205 South Redding PO Boa 1728' West MemphArkansas - • 72303 of by phone:370 732':7584- • ; Sealed bids shall be mailed;oi del_�reied_ o the Purchasing Director or C'VB Dlr`'ectoi, . Jim Jackson, 203 East Broadway,,oi P`O::,Bd.x.1728,West'Memphis,AA 723.03 . Please mark your bid.Packet envelope i large.letteis PURCHASE 2018'OR: . ' ' FEWER FORD F150 XLT OR LARIAT F'OR THE CITY OF WEST . • - ivtti IPHIS Bids will be opened,on Wednesday, October S 2022;at 12 00 P'M at:" • , , :. " - the City'Hall n the:City Council Chambers, located.at 20.5-South Redding, West : Memphis,AR'72301 • • : . •.- ": By order of, • - <:. Opt.�o b o - • •• •" NIa or -Marco." cClendon ;_ ' , Please publish,two times • September 20,2022 '• • ` • • ' ; Sep'tember 27,2.022 ' • • - ci . Patricia Lane From: Paulina Hensley Sent: Friday, September 30, 2022 10:24 AM TO: Patricia Lane Subject: Revised Rubicon Contract Good Morning Patricia, /0/4/ .0,-' . ��/c� Can you please add to the City Council meeting 9/6/2022 to go and have signed the revised Rubicon Contract that will add 11 more camara's. Thankyou/ Paulina Hensley Public Works Coordinator City of West Memphis, AR 72301 511 E. Jackson West Memphis, AR 72301 870-732-7580 RECEIVE• "' erk's ►4 r B //. AW 1 1927) QUITCLAIM DEED KNOW ALL MEN BY THESE PRESENTS: THAT the City of West Memphis, an Arkansas municipal corporation, (hereinafter referred to as Grantor by its Mayor and City Clerk, duly authorized, in consideration of the sum of Three Thousand Two Hundred Dollars ($3,200.00) and other good and valuable consideration,paid by Kimberly Robertson, Jerome Robertson and Lakesha Bradley, as tenants in common, (hereinafter referred to as Grantees, the receipt and sufficiency of which are hereby acknowledged, does hereby grant, convey and quitclaim;unto the said Grantee and its successors and assigns forever, all of its right, title, interest, equity and estate in and to the following described lands situated in the County of Crittenden, State of Arkansas: The following described property, situated in Crittenden County, Arkansas, to wit: Lot 6 in Block 31 of the M.L. Thompson 1st Extension. With a physical address of 502 N. 11 ill Street, West Memphis,Arkansas, 72301 To have and to hold the same unto the said Grantee and unto its successors and assigns forever, along with all tenements, appurtenances and hereditaments thereunto belonging. IN WITNESS WHEREOF,the name of the Grantor is hereunto affixed by its Mayor and its seal affixed by its City Clerk this /a day of f §-:/v)? /✓ , 2022. CITY OF WEST MEMPHIS, ARKANSAS, Grantor By: Mar M. McCle don, Mayor _ _ Attest: /��.-µ Pulliaum, rk ACKNOWLEDGMENT , STATE OF ARKANSAS _ COUNTY OF CRITTENDEN On this day before me,the undersigned Notary Public, duly qualified and acting in and for said County and State, appeared Marco M. McClendon, Mayor, and James Pulliaum, City . Clerk, known to me or proven to be the persons described in the foregoing instrument, and acknowledged that they executed the same in the capacity therein stated and for the purposes therein contained. WITN and and seal as sucrit7 Public on this day of 2022. 's / T PUBL MY COMMISSION EXPIRES: r• LYNN CHAMBERLAIN NOTARY PUBLIC-STATE OF ARKANSAS CRITTENDEN COUNTY My Commission Expires 03-07-2032 TITLE NOT EXAMINED AND NO OPINION Commission#12387057 GIVEN AS TO STATUS OF SAME. Amount of Tax: $ EXEMPT (A.C.A. 26-60-102(1)) I certify under penalty of false swearing that at least the legally correct amount of documentary stamps have been placed on this instrument. • GRANTEE OR AGENT