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04.18.24 PLEASE TURN OFF ALL CELL PHONES AGENDA WEST MEMPHIS CITY COUNCIL APRIL 18,2024 PRAYER: REVEREND DAVID MURRAY NEW ST. PAUL CITY COUNCIL MEMBER-WARD 4 PLEDGE OF ALLEGIANCE: MRS. PATRICIA LANE SENIOR DEPUTY CLERK-CITY OF WEST MEMPHIS CALL TO ORDER: ROLL CALL: CITY CLERK-MS. PAT JOPLIN BID OPENING: 1. CITY OF WEST MEMPHIS -WATER TOWER-KENNETH JOHNSON 2. WEST MEMPHIS UTILITIES-TREE TRIMMING PROGRAM-MR. WARD WIMBISH - MINUTES: APPROVE OR CORRECT MINUTES OF APRIL 4,2024 OLD BUSINESS: NEW BUSINESS: 0-1 AN ORDINANCE GRANTING A SUBDIVISION REPLAT/LOT SPLIT FOR W. SERVICE ROADIKROGER DRIVE OF LOT 5, PHASE 1 AND LOTS 8, 9,AND 10,PHASE II OF WALMART SHOPPING CENTER ADDITION AND DESIGNATING KROGER DRIVE AS A CITY STREET 0-2 AN ORDINANCE WAIVING COMPETITIVE BIDDING FOR THE PURCHASE ONE 1,500 KVA PAD MOUNT TRANSFORMER AND ONE 1,000 KVA PAD MOUNT TRANSFORMER,DECLARING AN EMERGENCY AND FOR OTHER PURPOSES PERMISSION REQUEST: PERMISSION FOR THE CITY COUNCIL TO REVIEW AND AUTHORIZE: (1) PROPOSE CITATION PENALTIES FOR COURT FINES AND (2)PROPOSED GRASS CUTTING FEE INCREASE- MR. CHAD BOWMAN, DIRECTOR OF PLANNING & DEVELOPMENT (TABLED ON APRIL 4,2024) COMMITTEE REPORTS: APPOINTMENTS: PRESENTATION BY THE MAYOR: PROCLAMATION TO WEST MEMPHIS CHRISTIAN SCHOOL PROCLAMATION-PLANNING'&DEVELOPMENT-FAIR HOUSING MONTH-MRS. MARILYN PHELIX ANNOUNCEMENTS: • CITIZEN'REQUEST: MR. JIMMY COULTER SPEAKING ON: 905 ARLNGTON DR. NEXTDOOR NEIGHBOR ADJOURNMENT: ti MINUTES WEST MEMPHIS CITY COUNCIL April 18,2024 A regular meeting of the West Memphis City Council was held on Thursday April 18,2024, at 5:00 p.m. in the City Council Chambers at City Hall, 205 S. Redding,West Memphis, Arkansas.-The invocation was given by Councilor David Murray followed by the Pledge of Allegiance led by Councilor Wayne Croom. Mayor Marco McClendon called the meeting to order at 5:00 p.m. City Clerk, Patricia Joplin called the roll.Those present were Mayor Marco McClendon, City Attorney, Michael Stephenson, City Treasurer Charlie Suiter Jr., and Council Members: Wayne Croom, Helen Harris,James Holt, Melanie Hutchinson, Lorraine Mohammed, Willis Mondy, David Murray, and Charles Wheeless:Absent was Gheric Bruce and Tracy Catt. Also present was Finance Director,Tori Perry, and Evening Times Reporter Donald Wilburn. Quorum, being present Mayor McClendon, proceeded with the meeting. BID OPENING: 1. CITY OF WEST MEMPHIS-WATER TOWER-KENNETH JOHNSON 2.WEST MEMPHIS UTILITIES-TREE TRIMMING PROGRAM-WARD WIMBUSH Councilor Croom asked for an explanation of the bid for the Water Tower. Purchasing Director, Kenneth Johnson said that he just did the bidding process. Community Development Specialist, Raymond Whiteside provided an explanation. Mr. Whiteside said that when they met with the Viking representative,they explained that there were two things that they could do, one would be to do just a_ simple pressure wash of the tower and the second would be a high-pressure wash but that would increase the cost.They would clean it up and then apply a poly urethane coating that would help the paint to adhere better. Councilor Croom said the description of the painting showed that they would not be painting everything. Mr. Whiteside said the roof, bottom and legs would not be painted, only the cylinder. Councilor Mondy said the legs have the most rust and look bad. Mayor McClendon said if the council were willing to approve allocating additional funds to paint the legs, he would like to see the legs be painted also.The mayor said the bid came in at$47,000 dollars to do the cylinder. It would be an additional $30,000 dollars to paint the legs.The mayor said It would be a 50/50 split between the city and Advertising and Promotion. Councilor Harris asked if the tower could be spray painted. Mr. Whiteside said the other bid was for spray painting but when they met with the Viking representative, he said it would not adhere as well.They also talked about a design that would fade well.They explained that when they sand blast the tower and put the polyurethane coating on it to kind of prime it the application would be kind of a weathered look and would look good for up to seven or ten years and have a rustic look.That process would also entail draping off the tower and having to test for lead base paint contaminants and having to shut down lanes or businesses. Mr. Whiteside they were trying to keep it cost-effective and get it done as quickly as possible while enhancing the esthetics of the Downtown District. CVB Director,Jim Jackson explained that it was intentional to leave the legs unpainted to give the tower a rustic nostalgic look.The company that was the low bidder is experienced in the restoration of water towers all over the country and they also do the sandblasting and abatement of lead base paint. Councilor Croom asked who would choose the design. Mr.Jackson said that they have a committee that would choose the design. Councilor Holt asked who would be paying for it. Mayor McClendon explained again that 50%would come out of the Main Street Revitalization budget and 50%would come from Advertising and Promotion. Councilor Mohammed said that she understood the concept of them wanting to keep a rustic look but asked about improving the looks of the legs and if anything could be done to improve them. Mayor McClendon said if the council were willing to allocate more money they could improve the appearance of the legs of the tower:Councilor Mohammed said that they have a scheduled budget meeting for April 25, 2024, at 12:00 p.m. and they could discuss allocating additional funds to improve the legs of the tower and bring it back to council for approval. Purchasing Director, Kenneth Johnson said that they would get an estimate from Viking for the cost of painting the legs before the budget meeting.There being no further discussion. Upon voice vote,voting was unanimous to approve the bid for the Water Tower as presented. Utility Manager Bob Atkins gave council an explanation of the Utility Tree Trimming Bid. Mr. Atkins said the bid is for utility line clearance for the removal of tree limbs that grow into utility lines to prevent outages from happening during heavy storms. Dog Wood Tree Service submitted the lowest bid. Mr. Atkins said they have verified the company's qualifications, safety records, equipment and checked their references and they come highly recommended.This will be on a 3-year rotation.The company is out of Olive Branch Mississippi. Councilor Mohammed made the motion, seconded by Councilor Croom to approve. Upon voice vote,voting was unanimous to approve. MINUTES:APPROVE OR CORRECT MINUTES OF APRIL 4,2024,COUNCIL MEETING Councilor Croom made the motion, seconded by Councilor Wheeless,to dispense with the reading. of April 4, 2024,Council Minutes and to approve them as submitted. Upon voice vote,voting was. unanimous to approve. OLD BUSINESS: None NEW BUSINESS. Councilor Mohammed made the motion, seconded by Councilor Wheeless to read 0-1, 0-2 by title only. Upon voice vote,voting was unanimous to approve. 0-1 AN ORDINANCE GRANTING A SUBDIVISION REPLAT/LOT SPLIT FOR W.SERVICE ROAD/KROGER DRIVE OF LOT 5. PHASE 1 AND LOTS 8,9,AND 10, PHASE II OF WALMART SHOPPING CENTER ADDITION AND DESIGNATING KROGER DRIVE AS A CITY STREET City Attorney Stephenson read 0-1 by title only for the FIRST time.The ordinance will be placed back on May 2, 2024, agenda for its second reading. 0-2 AN ORDINANCE WAIVING COMPETITIVE BIDDING FOR THE PURCHASE ONE 1,500 KVA PAD MOUNT TRANSFORMER AND ONE 1,000 KVA PAD MOUNT TRANSFORMER, DECLARING AN EMERGENCY AND FOR OTHER PURPOSES City Attorney Stephenson read the ordinance by title only for the FIRST time. Councilor Mohammed made the motion,seconded by Councilor Wheeless to suspend the rules, and place the ordinance on its second reading. Upon voice vote,voting was unanimous. City Attorney Stephenson read the ordinance by title only for the SECOND time. Councilor Harris made the motion,seconded by Councilor Mondy to further suspend the rules,and place the ordinance on its third reading. Upon voice vote,voting was unanimous. City Attorney Stephenson read the ordinance by title only for the THIRD and FINAL time. Councilor Croom made the motion, seconded by Councilor Harris to approve.There being no discussion. Upon voice vote,voting was unanimous to approve. Councilor Harris made the motion,seconded by Councilor Murray,to approve the Emergency clause in Section 2. Upon voice vote,voting was unanimous to approve.The ordinance was adopted and assigned No.2670 PERMISSION REQUEST: PERMISSION FOR THE CITY COUNCIL TO REVIEW AND AUTHORIZE(1) PROPOSED CITATION PENALTIES FOR COURT FINES AND(2) PROPOSED GRASS CUTTING FEE INCREASE-CHAD BOWMAN,DIRECTOR, PLANNING AND DEVELOPMENT. (TABLED APRIL 4, 2024) Planning& Development Director, Chad Bowman previously provided an explanation of the proposed fees at the April 4, 2024, council meeting for the council to review. Mr. Bowman said that he did remove the penalties for the third offense because that would be at the discretion of the judge to impose. Mr. Bowman said that he provided the council with an example of the penalties imposed by other cities for non-compliance. Mr. Bowman used the example from Fayetteville where they charge$100.00 for grass cutting but the highest fee of$500.00 for a second offense, he also said that additional fees will be assessed for court cost, administrative handling and filing fees as well as for having code enforcement and City Inspectors having to post the property, sending out certified letters and public notification fees. There being no further discussion. Councilor Mondy made the motion,seconded by Councilor Hutchinson to approve. Upon voice vote,voting was unanimous to approve. COMMITTEE REPORTS: CHAMBER OF COMMERCE: Councilor Harris presented the Chamber of Commerce Report.The Chamber Committee met on April 10, 2024.The committee discussed Financials for the Chamber Dinner. The Chamber Dinner was done differently this year and was costly.The committee discussed. increasing the fees for participation in the Leadership program from $100.00 dollars to$200.00 and this would include tickets to the banquet for the leadership participant and one guest.They also discussed increasing the stakeholder's fees to help fund the Leadership program.The Leadership program will be traveling to Little Rock to observe the State Senate. AIRPORT COMMISSION: Councilor Croom presented the Airport Commission Report.The Airport Commission met on April 18, 2024. Ms. Cook with Garver Engineering reported that the North Apron Rehab Project is scheduled to begin on April 29, 2024. Chrisp Contractors has received notice to proceed on that date. Chrisp Contractor has requested to be set up on an Escrow account instead of on retainage which requires the Airport, Garver Engineer and Chrisp Contractors to sign and set up an account at a local bank,the funds will not be accessible to the contractor until the project is completed and approved by Garver Engineers. Rebel Services Jet A Fuel Project is scheduled to receive the tank on May 1, 2024. The installation of the tank will take place later in the month.The work order from Garver Engineering for the installation of the Spall repair project on the North Apron and Taxiway for the design and professional services and advertising is scheduled for May 5, 2024.The bid openings will be May 23, 2024.This will be a 90/10 State Grant. PARKS&RECREATION: Councilor Mohammed will be presenting the Parks & Recreation Committee report at the May 2, 2024, Council Meeting. Councilor Mohammed did want to remind everyone about the up coming Bark in the Park Expo on Saturday April 20, 2024,from 12:00 to 2:00 at the West Memphis Dog Park located at 300 Oxford. West Memphis,Arkansas, and invited everyone to bring their fur babies out to participate in the event.All dogs should be on a leash. PERMISSION REQUEST: Permission to add the 2023 Rehabilitation Roof Projects to the agenda-Marilyn Phelix-Community Development Coordinator Councilor Croom made the motion, seconded by Councilor Mondy,to add the 2023 Rehabilitation Roof Project to the agenda. Upon voice vote,voting was unanimous to approve adding the roofing project to the agenda. Ms. Phelix said over 109 applications were received.They have assessed each roof and were able to eliminate 50%of the applications. Ms. Phelix said they used a score sheet to select the applicants that identified the roofs that were most in need.The criteria for selection were based on income, age, and square footage.This was necessary because there were more applicants and need than there was money,so they needed to select roofs that were not too big.They selected smaller homes and homes that would provide the most benefit.They notified 14 applicants that they were selected for consideration out of those 14 they were able to eliminate 5 and out of those 5 homes 2 were eliminated because they had already received services in previous years, 1 did not respond,and 2 because they did not meet the income eligibility criteria to receive services. Ms. Phelix said they will be repairing 9 roofs. There were 3 contractors to bid on the 9 homes. Cannon Construction, Charles Sharpe Roofing and Jonesboro Roofing.Jonesboro Roofing was not considered because they did not include in the bid cost for replacement of rotten wood which was a condition of the bid.Sharp roofing was awarded 8 out of 9 of the bids because they were the lowest bidder. Cannon Construction was awarded 1 bid.The total bid cost is$49,942.75. CDBG allocated $53,215.04 to the City of West Memphis which leaves them room for any change orders. Councilor Mohammed asked about the substantial differences in the bids and questioned the quality of the work. Ms. Phelix said 2 out of the three contractors were comparable in their bids and 1 contractor tends to bid higher.There being no further discussion. Councilor Mondy made the motion,seconded by Councilor Harris,to approve the bids as submitted. Upon voice vote, voting was unanimous to approve the bids as presented. PERMISSION TO ADD THE DISTRIBUTION OF CHARITY DAY MONEY TO THE AGENDA Councilor Harris made the motion, seconded by Councilor Mondy,to add the distribution of Charity Day money to the agenda. Upon voice vote,voting was unanimous. Councilor Mohammed would like to allocate$1,000 dollars of her Charity Day money to the LR Jackson Boys&Girls Club. Councilor Harris made the motion, seconded by Councilor Hutchinson,to approve. Upon voice vote,voting was unanimous to approve. APPOINTMENTS: None PRESENTATIONS: PROCLOMATION TO WEST MEMPHIS CHRISTIAN SCHOOL Mayor McClendon Presented a Proclamation of recognition to the 2023-2024 West Memphis Christian Black Knights Class 3 A State Champions Boys Basketball Team and to their coach Mr. Phil Jackson and commended them for not only exceling on the basketball court but academics as well. i t ,t; yj J%; PROCLAMATION PLANNING & DEVELOPMENT- FAIR HOUSING MONTH-MS. MARILYN PHELIX Planning& Development Director-Chad Bowman read the Proclamation Presented by Mayor Marco McClendon proclaiming the month of April 2024 to be "Fair Housing Month" and invited all fellow citizens to observe the month of April with appropriate ceremonies and activities. ANNOUNCEMENTS: Mayor McClendon said the Utility Department had a public meeting on Tuesday night and Utility Manager, Bob Atkins,was available to address the citizens' concerns and answer questions regarding utilities. He said that Mr.Atkins has done a wonderful job, and they plan to schedule additional public meetings and have Police Chief, Robin Campbell, Public Works Department Sanitation Superintendents Danny Montgomery,Street Superintendent Odel Slaughter available to answer any questions that the citizens might have.The mayor said they will be holding public meetings at Weaver Elementary, Richland Elementary and Faulk Elementary Schools and he will inform the council of the dates. He said these meetings will enable them to meet with the citizens and give them the opportunity to voice their concerns. Mayor McClendon said the City of West Memphis received a 16.2-million Federal grant to Protect transportation routes that will be used to help mitigate flooding.The money will be used for restoring floodplains along the Mississippi River to prevent repeated flooding of multiple transportation routes including a public bridge between the Arkansas municipality and Memphis.The mayor said this is a big win for our community, environment, Ducks Unlimited and the Big River Crossing. He is hoping that they will also be able to use some of the funds to help with some of the work that they are already doing with the Bayous as well as the work that the Corp of Engineers are doing with the 10-mile Bayou to try and widen it so that it can hold more water during heavy rains. It will also help with the Big River Crossing where they plan to raise 80 acres of floodplains to avoid flooding at the Big River Crossing to allow the community to enjoy the amenities at the Big River Crossing like the walking and bike trails.The mayor said that they will also be continuing to work on other grants to try and get the South Loop done. Mayor McClendon announced that Blues off Broadway will be every Thursday night in May at the Eugene Woods Civic Center located at 212 W Polk West Memphis,Arkansas from 6:00 p.m.to 9:00 p.m. there will be live entertainment and food trucks bring your lawn chairs.The mayor invited the council members and citizens to come out and support the event. Business After Hours will be at the Venue on April 18, 2024, located at 102 E. Broadway and invited the community and business to come out and network with other businesses. CITIZENS REQUEST: Mr.Jimmy Coulter a resident of 905 Arlington Dr.West Memphis,Arkansas had to leave and did not come before council to voice his concerns with an issue he was having with a neighbor. Having no further business to come before the City Council, Councilor Harris made the motion,seconded Councilor Wheeless,to adjourn. Upon voice vote,the voting was unanimous.The meeting was adjourned at 6:05 p.m. PASSED and APPROVED this 2"d of May 2024. 44/ �MARCO MCC N ON, MAYOR ATTEST • PATRICIA JOPLIN,CITY CLERK EST �yF CITY OF e: : 'Y+.' / yid. MEMPHIS 13 WEST PURCHASING D.EPARTMENT BID PACKET "Water Tower Painting Project" City of West Memphis — Water Tower 555 E. Broadway Ave. West Memphis, AR 72301 BIDS DUE APRIL 17 Bid Opening is April 17, Noon RECEIVED Det�CI /�I� Y:3elPr1 BY BID SPECIFICATIONS PROJECT The City of West Memphis is requesting bids for professional, artistic services to provide design and application (painting) for the West Memphis Historic Water Tower project. The tower is at 555 E. Broadway Ave. Pictures are included in this document. We are asking you to provide us with a small portfolio and at least one design proposal for the water tower. Please include: • Cost per square foot (footage on next page); • Total project cost/budget (inclusive of all costs associated with the design, planning, application, and completion of the project. The budget includes all travel-related expenses, and all other associated costs; • Timeline for completion of WM Water Tower Project; and • Resume with artistic accomplishments. Please include images from at least three other relevant projects. Include budget, size, location, and date. Other: The City of West Memphis has lift/latter trucks through our fire and utilities departments. " BACKGROUND Federal Compress Water Tower was built in 1923 by the Federal Compress and Warehouse Company for a large cotton compress. In 2019, the City commissioned Minneapolis urban artist Randy Walker to decorate the structure with lights. Note: the lights will be staying and can be incorporated into the design. Also, West Memphis has a rich blue history. Music should be involved. On the next page is a summary from https://www.arkansas.com/articles/blues- history-arkansas In addition to Helena, there have been other blues hot spots in Arkansas over the years. By the late 1940s, West Memphis, located 75 miles northeast of Helena and directly across the Mississippi River from Memphis, had become quite a blues center in its own right. Several clubs and juke joints were located along Eighth Street, which was known as "Little Chicago."Sonny Boy Williamson played a role here as well. In 1948 Williamson moved to West Memphis and performed on the Hadacol Tonic show at radio station KWEM. In 1949 Chester "Howlin' Wolf" Burnett, another highly popular bluesman, began broadcasting on KWEM and advertised a variety of products, including tractors and plows. Other bluesmen who performed at the station and in West Memphis'clubs were B.B. King, Elmore James, "Forest City Joe"Pugh and Willie Love. Williamson made the town even more famous when he wrote "West Memphis Blues," which tells about the burning of his house at Ninth and Polk streets after lightning struck it. One of the most popular nightclubs in West Memphis was the Square Deal Cafe, also known as the 16th St. Grill or Miss Annie's Place. The club was operated by Annie Jordan. It was here that B.B. King got his first steady paying gig in the late 1940s. Williamson and Howlin' Wolf also played here. SURFACING Artists are encouraged to visit the site (555 E Broadway Ave.) West Memphis Historic Water Tower Surface Area SF Surface Area Tank Surface 12'R 28'Height 2111.0 Bowl Surface 12'R 12'Height 904.8 Center Down Pipe 2.25'R 100'Height 1414.0 TOTAL SURFACE AREA 4429.8 USE 4430 SF Thanks,Jim fan/k! Snow)13F, PS Sorrell-Smith Engineering Consultants,LLC 1.10 N.Missouri St.,West Memphis AR 72301 www.2SECLLCcom Office: 970-735-8084 Fax: R70-735-7993 Mobile:501-454-6125 SORRELL-SMITH 2SEt V nqr-t: ru;3<O;;ilgn;• Finding what is true. . • .. . • . • . LOCATION . . . , The project is in the middle of our downtown district, which is currently going through a revitalization effort. .., . , TENNEss • ''''' ' \---4F—••°''''.---r : •r- :::,--g --:. ,, .----- --.„,-- i _ CD KANsAs :•,,,i, L.,_..---/ \. t . _:•-,.0............,,L.,. I„, •, • . ••••,- \2 -.-. -- ., cravardsvo,;e•,„.. , •... .. . ES 1 ••••,.. ' unS 1' ' ,, • . , ' on FRAYSER ,' ' \ • . ., . .. , • . .. • .,, . ''' ' ' , 'vell. 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".2‘,..1'..Vi&[;'4?-0-"‘1"-4...-1-4'.1..".11."2.:i'L:a.Z,..0.--c?...fa:-''-::,'-'1.101""k"!1"."*.r r..'.4.---- -.7&••:j DESIGN GUIDELINES • Please submit a high-resolution digital image or sketch of the design concept in JPEG or PDF format. • Artwork must be original and created by the artist(s) applying for this project. • Art should be bold, inviting, and should be visible from a distance. • Artwork must not contain: copyrighted or trademarked material, corporate or organizational branding, obscene references or imagery. • Please include a brief narrative explaining the design and concept • Please include a brief recommended maintenance plan. BID OPENING April 17, 12:00 p.m. LOCATION City Hall — City Council Chambers 205 S. Redding St. West Memphis, AR 72301 CONTACT • Raymond Whiteside Community Development Specialist 870.732.7521 OR 501.626.3673 Kenneth Johnson Purchasing Director 870.732.7584 OR 870.514.6414 CERTIFICATION The undersigned Bidder certifies that it has not: 1. Provided an illegal gift or payoff to a City official or employee or former City official or employee or his or her relative or business entity; 2. Retained any person to solicit or secure this contract upon an agreement or understanding for commission, percentage, brokerage, or contingent fee, other than bona fide employees or bona fide commercial selling agencies for the purpose of securing business; or 3. Knowingly influenced and hereby promised that it will not knowingly influence any City official or any employee or former City official or employee to break any applicable ethical standard or rules. The undersigned Bidder certifies that: 1. The Bid is made in good faith. 2. The Bid is made in conformity with the specifications and qualifications contained in this request. PAITING OF THE HISTORIC WEST MEMPHIS WATER TOWER: I HAVE READ THE SCOPE PROVIDED IN THIS PROPOSAL DOCUMENT ALONG WITH ALL ASSOCIATED APPENDICES AND AGREE TO PREFORM ALL OF THE WORK IDENTIFIED TO SUCESSFULLY COMPLETE THE PAITING OF THE HISTORIC WATER TOWER LOCATED AT 555 E. BROADWAY AVE. - TOTAL BID$ AND WILL HOLD THE ABOVE PRICING FOR A PERIOD OF 90 DAY'S FROM THE DATE OF THE BID OPENING. I . VERIFY THAT I AM AUTHORIZED TO PROVIDE ABOVE PRICING ON BEHALF OF SIGNATURE DATE Name of Bidder: Name of Authorized Representative: Signature of Authorized Representative: • - Address: City/State/Zip: Telephone Number: Fax Number: Website Address: • Email Address: • 'Date Signed: BID NOTICE The City West Memphis, 205 South Redding, West Memphis, AR, 72301 will accept sealed bids on Wednesday, April 17, until 12:00 p.m. for the design and application (painting) for the West Memphis Historic Water Tower project located at 555 E. Broadway Ave. All bid requirements must be met as outlined in the bid specification packet. Please direct all inquiries and requests for Bid Packets to Raymond Whiteside, Community Development Specialist, 205 South Redding, P.O. Box 1728, West Memphis, Arkansas 72303 or by phone 870.732.7521. Sealed bids shall be mailed or delivered to Purchasing Director Kenneth Johnson or Raymond Whiteside at 205 South Redding or P.O. Box 1728, West'Memphis, AR 72303. Please mark your_ Bid Packet envelope in large letters Water Tower Painting Project. Bids will be opened on Wednesday, April 17, 2024 at 12:00 P.M. at the City Hall in the City Council Chambers;located at 205 South Redding, West Memphis, AR 72301 • By order of: Mayor: Marco McClendon Please publish one time on: April 3, 2024 • April 17, 2024 BID NOTICE The City West Memphis, 205 South Redding, West Memphis, AR, 72301 will accept sealed bids on Wednesday, April 17, until 12:00 p.m. for the design and ap- plication (painting) for the West Memphis Historic Water Tower project located at 555 E. Broad- way Ave. All bid requirements must be met as outlined in the bid specification packet. Please direct all inquiries and re- quests for Bid Packets to Ray- mond Whiteside, Community De- velopment Specialist, 205 South Redding, P.O. Box 1728, West Memphis, Arkansas 72303 or by phone 870.732.7521 . Sealed bids shall, be mailed or de- livered to Purchasing Director Kenneth Johnson or Raymond Whiteside at 205 South Redding or P.O. Box 1728, West Memph- is, AR 72303. Please mark your Bid Packet envelope in large let- ters Water Tower Painting Project. Bids will be opened on Wednesday, April 17, 2024 at. 12:00 P.M. at the City Hall in the City Council Chambers, located at 205 South Redding , West Memphis, AR 72301 By order of: Mayor: Marco McClendon 1't, 4/3/2024 2675 Kenneth D. Johnson From: Jeanine Glisson <jglisson@paxtonmedia.com> Sent: Friday, March 29, 2024 1:20 PM To: Kenneth D.Johnson Subject: Re:Ad Attachments: legal#2675 proof.pdf Legal#2675 ($54.18) is scheduled to publish 1 time on 4/3/24. Please proof the attached copy and reply back to this email before noon on 4/2/24 that you approve. Thank you, Jeanine Glisson From: "Kenneth D. Johnson" <kjohnson@westmemphisar.gov> Date:Thursday, March 28, 2024 at 4:44 PM To:Jeanine Glisson <jglisson@paxtonmedia.com> Subject:Ad CAUTION:This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Good afternoon, Please use Purchase Order#55885 to publish this bid notification. If any additional information is needed, please do not hesitate to contact me. Thanks, Purchasing Director City of West Memphis 205 South Redding Street/P.O. Box 1728 West Memphis,AR 72303 0: 870.732.7584 C: 870.514.6414 F: 870.732.7604 kjohnson@westmemphisar.gov www.westmemphisar.gov i *EST ,y4, CITY OF WEST at. I MEMPHIS PURCHASING DEPARTMENT Or" LEADERSHIP ARKANSAS CLASS XVII 2 s , y • WEST MEMPHIS UTILITY COMMISSION P 0 Box 1868 604 East Cooper Phone: 870-735-3355 Fax: 870-732-7621 • West Memphis, AR 72301 4/03/2024 TREE TRIMMING ABC PROFESSIONAL TREE SERVICE $1 ,046,281 .50 PLATINUM LAND & DIRT SERVICE $ 985,400.00 WEST TREE SERVICE $ 955,999.00 GRAYS POWER SUPPLY $ 667, 194.00 DODWOOD TREE SERVICE $661 , 128.60 r (, r -'J a Agenda Items for April 18 City Council Ward Wimbish <wwimbish@westmemphisar.gov> Thu 4/4/2024 8:21 AM To:Patricia Lane <plane@westmemphisar.gov> •Cc:Bob Atkins <batkins@westmemphisar.gov> Good morning Patricia Please add the following to the_April 18th City Council agenda: 1. Approve bid opening for the Utility Tree Trimming Program 2. Ordinance to Waive Competitive Bidding for Purchase of Utility Transformers Thank you • • Ward Ward Wimbish, P.E. Director, Economic Development 0 Office: (870) 702-5103 Cell: (901) 277-9407 • RECEIVED Clerk's Offi • Bye`-✓ / �� °� , / la B2023 Rehabilitation Roof Projects Bid Tabulation Charles Sharp Roofing LegalAddress Cannon Construction .. - ° ' Jonesboro,Roofing Awarded Contractor Carpentry, LLC. 711 S 18th $ 8,400.00 $ 4,942.42 ' 4,,a(2taZ Sharp Roofing 1906 E Madison $ - 7,200.00 $ 3,544 91 $ 2,4137..a5 Sharp Roofing 1414 Cheshire Ln . $ 8,500.00 $ 5,507.35 5 - -- _ 6,21lr';(0`1 Sharp Roofing 817 S 13th $ - 7;200.00 $ 4,749.61 $ �,� J 7•„4V,(,2- Sharp Roofing 502 N 10th .' $ 7,500.00 $ 5,019.97 $$ 4;A-7iehlf.? Sharp Roofing 220 S 10th $ . 8,500.00 $ 4,68.9.30 § a;e 1 , 2 Sharp Roofing 2103 Van Buren $ 9,300.00 $ S cU S"©CE; Cannon Constr. 715 Holiday Drive $ 8,500.00 $ 6,600.00 Sharp Roofing 236 E Oliver $ 7,500.00 $ 5,589.19 Sharp Roofing $ 9,300.00 $ 40,642.75 3/25/2024 0:00 Date/Time Total Bid Cost $ 49,942.75 CDBG Allocataion $ 53,215.04 Contractor did not include in bid cost for replacement of rotten wood , which was a condition of the bid. This contractor's bid was not considered. 4I .W lt�� MMPHIS TY O W TETHE C : . N , rt BY THE HONORABLE MARCO MCCLEI ON •!ii::Ili 11.:":'•:F'""T''1•::,..::';'::,,;:.':".,,1'',.;.7:11•11:I.:,r':,,;":':::::'; WHEREAS, April:,, 0:1::marks the,56th anniversary of,the enactment of Title VIM of the Civil Rights Act,of 1968 _-This landmark legislation was;amended m 1988 by the 1�air _. Housing Amendments Act which expanded.the coverageof Title VIII"of the,T968 : fi":,:.-.:1,;'•;-.,,,-,„ :.1.::?;„,::71;_:i'', 1.,---:_ :Act Title VIIIrof the 1968 and 1:988 Acts,-generally referred to•as.-be.,,, Fair HHous rig Act;:made it the`nation's policy to assure that fair',housmg becomes a,- re'ality;throughout the United States,by_prohibitmg discrimination in the sale,= ] rental or fmancing:of hour.sing on the basis of race,color,religion;,sex,handicap, familial status`or national prig in Consequently, it is=altogether fitting that we- r - , mask April 2024 as a time.for rededication to,the,,Spirit-,and`p�irpose of the national oal of fair holism for al • land`the renewal`of•the commitment as=+citizens to make , g g _ 3 - the promise of fair housing.a reality for"all Americans .- .,:,,,, ,,e;,,,-,,,,:„.,: ,-,,,-,-s: , , -,,,-..,:,-, ,::-',,:'1•=i!''.-'-'"1 ''L',-..:::WHEREAS,''''::as a nation•,we have.come along,way over these fifty six:years xn meeting the_ national commrtment _,,i;.:'-i:::..,-Y:1:1,:::,::.!;.--',i''''':-. h f3 ; WHEREAS, it becomes the responsibility-X.-every American o make their personal y } :-.,-,:.:i.._. commitment to ensure that'all persons are a-ffor•ed`an equal opportunity to abtam :-.:-,,,,:„,,,:.,,..,„,:.:,-,,i..,:.,:,,,::,,, :.,::::, -..,;,,-:_.::....::•::,:,:„.,„,v,:e...-,, :, ...-,-,.i.,.,,,,,::::,,,,,;,„,::,„,,:::.,::,,_::,_,_,,,,:,,_ '`h .---.:.--:-..4-,::' ::'-'7.,,'?;:...-;-- -11-i-:- -,:-::1'....-:':::'..„..--:-.:::-..p,-:---:-::::::.:i u housing When each and every ;-=‘_;;:---::::'11:';':il..1:::'..: -.., -'',„1.1 American make their personal commitment to justice.and fairness,discrimination will no long r exist . WHEREAS,I anm deeply committed to=the goal of for-holism:.g and equal housing opportunity for$all Americans Further, I am firmly convinc d that the'overwhelining ma�onty '' of all Americans are similarly committed Acco dangly,we must,now join ::,.:_,:__:,::,,:i_,,,,,,,,i::;,,,:::::::,,,,__::::. .,:. ,,,,i together and translate our°commitment4into a:cl ar_living reality by reaffirming our individual commitments andd ensurinig that:fair housing practices and equal ' opportunity in housing doestexist in all of our n ighborhoods across this great. land '} - s ' :",„ -:,1:1:-I :::"'...,-- 1,-,',::7',7::'',:.::,;,..::::.,..,"::,,,s,. .7:: .NOW,:THEREFORE, I, Marco McClen don,Mayor, do hereb proclaim the month of Apn12024: t to`be °`FAIR HOUSING MONTH"and invite al my"fellow citizens to observe this_ - ; mont•h with appropriate ceremonies and•activitie _ �; \�, a, , _ �� L`4-_ rf r i t L,-' . ' c ,I, ��,(' y ems = ,- r - i A i " t . f - ` s, \� ',..-.::; \.'f.:;,':?",,,T---.-;-.:'- t - _'. J I ,_ -Jam' VV ..1 - 1' A 1 C D 1 PerviitTygpe Fees..and Penalties Additional Penalties for non-payment or non-compliance 2 Building Permits 3 New Residential Building Permit $150/day 1st offense, $250/day 2nd offense, Plus Court Fees - 1-year Privelege License suspension and/or Petition for State License Revocation 4 Residential Remodel/Addition ,$150/day 1st offense, $250/day 2nd offense, Plus Court Fees 1-year Privelege License suspension and/or Petition for State License Revocation 5 New Commercial Building Permit $350/day 1st offense,$500/day 2nd offense, Plus Court Fees 1-year Privelege License suspension and/or Petition for State License Revocation _ 6 Commercial Remodel/Addition 1,$350/day 1st offense,$500/day 2nd offense, Plus Court Fees 1-year Privelege License suspension and/or Petition for State License Revocation 7 Other Construction ;$550/day 1st offense, $500/day 2nd offense, Plus Court Fees 1-year Privelege License suspension and/or Petition for State License Revocation 8 Fence Permits Residential $150/day 1st offense,$250/day 2nd offense, Plus Court Fees 1-year Privelege License suspension and/or Petition for State License Revocation io Commercial '$150/day 1st offense, $250/day 2nd offense, Plus Court Fees 1-year Privelege License suspension and/or Petition for State License Revocation i Accessory Building $150/day 1st offense, $250/day 2nd offense, Plus Court Fees 13 Signs 14 On Premise: is 1-50 sq. feet $150/day 1st offense, $250/day 2nd offense, Plus Court Fees 1-year Privelege License suspension and/or Petition for State License Revocation 16 50-75 sq.feet '$150/day 1st offense , $250/day 2nd offense, Plus Court Fees 1-year Privelege License suspension and/or Petition for State License Revocation _ 17 75 to 100 sq. feet $150/day 1st offense, $250/day 2nd offense, Plus Court Fees _ 1-year Privelege License suspension and/or Petition for State License Revocation 18 Above 100 sq.feet $150/day 1st offense, $250/day 2nd offense, Plus Court Fees 1-year Privelege License suspension and/or Petition for State License Revocation 1s Banners $150/day 1st offense, $250/day 2nd offense, Plus Court Fees 1-year Privelege License suspension and/or Petition for State License Revocation 20 Portable Signs $150/day 1st offense, $250/day 2nd offense, Plus Court Fees 1-year Privelege License suspension and/or Petition for State License Revocation 21 Swimming Pools 22 Residential `:$150/day 1st offense , $250/day 2nd offense, Plus Court Fees 1-year Privelege License suspension and/or Petition for State License Revocation 23 Commercial $250/day 1st offense , $500/day 2nd offense, Plus Court Fees 1-year Privelege License suspension and/or Petition for State License Revocation 24 Plumbing Permit 1 25 Residential (New) ;$350/day 1st offense , $500/day 2nd offense, Plus Court Fees _ 1-year Privelege License suspension and/or Petition for State License Revocation Commercial 26 (New) $B50/day 1st offense, $500/day 2nd offense, Plus Court Fees 1-year Privelege License suspension and/or Petition for State License Revocation 27 Fire Sprinkler Water System 28 Residential Remodel/Addition $150/day 1st offense , $250/day 2nd offense, Plus Court Fees 1-year Privelege License suspension and/or Petition for State License Revocation 20 Commercial (NewT $350/day 1st offense , $500/day 2nd offense, Plus Court Fees 1-year Privelege License suspension and/or Petition for State License Revocation 30 Commecial (Remodel/Addition) $350/day 1st offense, $500/day 2nd offense, Plus Court Fees 1-year Privelege License suspension and/or Petition for State License Revocation 31 New Apartments $350/day 1st offense, $500/day 2nd offense, Plus Court Fees 1-year Privelege License suspension and/or Petition for State License Revocation 32 Gas $350/day 1st offense, $500/day 2nd offense, Plus Court Fees 1-year Privelege License suspension and/or Petition for State License Revocation 33 RPZ Backflow ;$350/day 1st offense, $500/day 2nd offense, Plus Court Fees 1-year Privelege License suspension and/or petition for State License Revocation 34 Water Permit • • l Rr A C p 1 Permit Type . , Fees and Penalties -. Additional Penalties for non-payment or non-compliance 35 Residential $150/day 1st offense, $250/day 2nd offense, Plus Court Fees 1-year Privelege License suspension and/or Petition for State License Revocation 36 Commercial $350/day 1st offense, $500/day 2nd offense, Plus Court Fees 1-year Privelege License suspension and/or Petition for State License Revocation 37. SeWer Permit 38. Residential $150/day 1st offense, $250/day 2nd offense, Plus Court Fees 1-year Privelege License suspension and/or Petition for State License Revocation 39 Commercial $350/day 1st offense, $500/day 2nd offense, Plus Court Fees 1-year Privelege License suspension and/or Petition for State License Revocation 40 HVAC Permits 41 Residential '$150/day 1st offense,$250/day 2nd offense, Plus Court Fees 1-year Privelege License suspension and/or Petition for State License Revocation 42 Commercial $350/day 1st offense, $500/day 2nd offense, Plus Court Fees 1-year Privelege License suspension and/or Petition for State License Revocation 43 New Apartments $350/day 1st offense, $500/day 2nd offense, Plus Court Fees 1-year Privelege License suspension and/or Petition for State License Revocation 44 Equipment Change Out $150/day 1st offense,$250/day 2nd offense, Plus Court Fees 1-year Privelege License suspension and/or Petition for State License Revocation 45 Ductwork Replacement or Addition $150/day 1st offense,$250/day 2nd offense, Plus Court Fees 1-year Privelege License suspension and/or Petition for State License Revocation 46 Vent-A-Hood - '$350/day 1st offense, $500/day 2nd offense, Plus Court Fees 1-year Privelege License suspension and/or Petition for State License Revocation 47 Refrigeration Units $350/day 1st offense , $500/day 2nd offense, Plus Court Fees 1-year Privelege License suspension and/or Petition for State License Revocation 48 Electric Permits _ qg Residential $250/day 1st offense, $500/day 2nd offense, Plus Court Fees 1-year Privelege License suspension and/or Petition for State License Revocation 50 Commerical ,$35:0/day 1st offense , $500/day 2nd offense, Plus Court Fees - 1-year Privelege License suspension and/or Petition for State License Revocation 51 New Apartments ,$350/day 1st offense, $500/day 2nd offense, Plus Court Fees 1-year Privelege License suspension and/or Petition for State License Revocation 52 Residential (Remodel/Addition) $250/day 1st offense , $500/day 2nd offense, Plus Court Fees 1-year Privelege License suspension and/or Petition for State License Revocation 53 Commerical (Remodel/Addition) $350/day 1st offense, $500/day 2nd offense, Plus Court Fees - 1-year Privelege License suspension and/or Petition for State License Revocation 54 Meter Loop $350/day 1st offense , $500/day 2nd offense, Plus Court Fees 1-year Privelege License suspension and/or Petition for State License Revocation 55 Service Upgrade/Panel Box Replacement $350/day 1st offense, $500/day 2nd offense, Plus Court Fees ' 1-year Privelege License suspension and/or Petition for State License Revocation 56 Swimming pools $350/day 1st offense , $500/day 2nd offense, Plus Court Fees 1-year Privelege License suspension and/or Petition for State License Revocation 57 Miscellaneous ;$350/day 1st offense, $500/day 2nd offense, Plus Court Fees 1-year Privelege License suspension and/or Petition for State License Revocation 58 Demolition Permits _ 59 Residential $250/day 1.st offense, $500/day 2nd offense, Plus Court Fees 1-year Privelege License suspension and/or Petition for State License Revocation 60, Commercial ;$250/day 1st offense , $500/day 2nd offense, Plus Court Fees 1-year Privelege License suspension and/or Petition for State License Revocation 61 Certificate of Occupancy 62 Residential $50/day 1st offense, $100/day 2nd offense, Plus Court Fees - ' 63 Commercial $100/day 1st offense , $250/day 2nd offense, Plus Court Fees 64 Temporary CO's '$50/day 1st offense, $100/day 2nd offense, Plus Court Fees �r * _. 66 GROW WEST MIEMPHIS. DEVELOPMENT CODE OR ORDINANCE VIOLATIONS 67 Litter and Debris (Residential) ,$50/day 1st offense, $100/day 2nd offense, Plus Court Fees Tax lien on annual property taxes A . C p 1 Permit..Type : : , - Fees and:Penalties -Additional Penalties>for non-payment or non-compliance _ 68 Utter and Debris(Commercial) $150/day 1st offense, $200/day 2nd offense, Plus Court Fees Tax lien on annual property taxes 69 Overgrown Grass tots(Residential}. _. 70 0.20acre-0.50 acre $150, plus $50 administrative ($200.00) Tax lien on annual property taxes 71 0.51 acre- 1 acre ... $200, plus$50 administrative ($250.00) Tax lien on annual property taxes 72 1.1 acres> d $250, plus$50 administrative($300.00) Tax lien on annual property taxes 73 Overgrown Grass Lots(Comrvmeccial ' 74 0:5 acre-1.0 acre $200 plus$50 administrative($250.00) Tax lien on annual property taxes 7 1.1 acres-5.0 acres $250, plus$50 administrative ($300.00) Tax lien on annual property taxes, 76 5 acres> $300, plus$50 administrative ($350.00) Tax lien on annual property taxes Zornng ordina0dAtiolati'esrr i $50/day, plus fee for land use commission hearing to propose zoning May be required to particular land use and move to another location 77 change 78 • ECEIV D a ICI /,2, By