2670 ORDINANCE NO.
AN ORDINACE WAIVING COMPETITIVE BIDDING FOR THE PURCHASE OF
ONE 1,500 KVA PAD MOUNT TRANSFORMER AND ONE 1,000 KVA PAD
MOUNT TRANSFORMER, DECLARING AN EMERGENCY AND FOR OTHER
PURPOSES.
WHEREAS, Arkansas Code Annotated Section 14-58-303 allows waiving of
competitive bidding in exceptional situations where such procedure is deemed not
feasible or practical; and
WHEREAS, there are many items necessary for the City's use where competitive
bidding is deemed not feasible or practical; and
WHEREAS, it is desirous for the West Memphis Utilities to maintain an inventory of
pad mount transformers to replace transformers that fail for existing industrial customers
and to provide pad mount transformers for new industrial customers; and
WHEREAS, the-Mt Memphis aifiirpt has only used 9 50U t41/A oad mount
transforrinernand im 1 000.KVA o ad mount transformer*s an:inirento
WHEREAS, continued supply chain issues have resulted in limited availability of
high voltage, pad mount transformers; and
WHEREAS, after extensive sourcing, two companies have been identified that can
provide the transformers; and
WHEREAS, MSTN has quoted a 1,500 KVA pad mount transformer for $112,500
and a 1,000 KVA pad mount transformer for $70,350 with delivery within 20 to 24
weeks; and
WHEREAS, Sunbelt Solomon has quoted a 1,500 KVA pad mount transformer for
$51,460 and a 1,000 KVA pad mount transformer for $34,210 with delivery between 13
to 15 weeks; and
WHEREAS, the Sunbelt Solomon transformers come highly recommended by City
Water and Light, the Jonesboro utility company; and
WHEREAS, Sunbelt Solomon includes a three year warranty; and
WHEREAS, proceeding with the bidding of these transformers will be time
consuming and will risk the availability of the transformers; and
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE,CITY
OF WEST MEMPHIS, ARKANSAS;
SECTION 1: That competitive bidding be waived for the supply of one 1,500 KVA
pad mount transformer for $51,460 and one 1,000 KVA pad mount transformer for
$34,210 from Sunbelt Solomon.
SECTION 2: EMERGENCY CLAUSE. It having been found and determined by the
City Council of the City of West Memphis, Arkansas, that there is an urgent need to
purchase these pad mount transformers to ensure businesses within the city have
electrical service to operate, an emergency is hereby declared to exist, and this
Ordinance being necessary for the preservation of the public peace, health, safety and
welfare of the citizens of West Memphis, Arkansas, shall be in full force and effect from
and after the date of its passage and approval.
PASSED AND APPROVED this 18th day of April , 2024.
M RCO M. McCLENDON MAYOR
ATTEST:
PATRICIA BOYD JOPLIN, City Clerk
RECEIVED
�Y /�, 5
•