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AN ORDINANCE WAIVING COMPETITIVE BIDDING FOR THE PURCHASE
OF SECURITY EQUIPMENT FOR THE UTILITY PLANT, DECLARING AN
EMERGENCY AND FOR OTHER PURPOSES.
WHEREAS, Arkansas Code Annotated Section 14-58-303 allows waiving of
competitive bidding in exceptional situations where such procedure is deemed not
feasible or practical; and
WHEREAS, the West Memphis Utility Plant houses the controls, alarms,
monitoring equipment, offices, equipment, and warehouse items for the city's utility
system as wail as the city's drinking water treatment plant; and
WHEREAS, the West Memphis Utility Plant covers over 25 acres, much of
which is not easily viewed from city streets and which backs up to remote, undeveloped
areas making security surveillance difficult for passing patrol cars; and
WHEREAS, an active railroad spur passes through the plant which cannot be
fenced shut; and
WHEREA5, the Plant's night watchmen are not trained in security procedures
and are employed to handle after-hours utility emergencies; and
WHEREAS, the Police Chief of City of West Memphis has inspected the Plant
layout and has determined it does not have adequate security; and
WHEREAS, the Police Chief of City of West Memphis has recommended that a
firm he is familiar with that bandies such security items for the City of Memphis Police
Department and for other private and public agencies be contacted to review the Plant's
security;
WHEREAS, this firm, Lectroiarm, was contacted and has studied the Plant's
layout and has proposed a security system that would include cameras, motion detectors,
alarms, and onsite and offsite monitors and recording equipment ;
WHEREAS, the West Memphis Utility Commission has voted unanimously to
waive competitive bidding for the purchase and installation of this security system;
NOW, THEREFORE BE IT ORDAINED BY THE CITY COUNCH. OF
THE CITY OF WEST MElVIPHiS, ARKANSAS:
1. That competitive bidding be waived for the purchase and installation up to
$40,000 worth of security equipment for the West Memphis Utility Plant by
Lectrolarm Inc.
2. That agreements between the City of West Memphis and Lectroiarm are hereby
approved and the Mayor and the City Clerk are hereby authorized to execute the
necessary purchase contracts.
3. EMERGENCY CLAUSE: it having been found and determined by the City
Council of the City of West Memphis, Arkansas, that there is an urgent need to
install security equipment at the West Memphis Utility Plant as soon as possible,
an emergency is hereby declared to exist, and this Ordinance being necessary for
the preservation of the public peace, health safety, and welfare of the citizens of
West Memphis, Arkansas, shall be in full force and effect from and after the date
of its passage and approval.
Nf~h NbuGMIDSr
PASSED AND APPROVED this day of Lei, 1999.
..
WILLIAM H. JOHNS N, Mayor
ATTEST:
PHILL ,City Clerk
SPONSORED BY:
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~iECEIVED
CITY CLERKS OFFICE
DATE /D-~8-99 9;00 a,-,.
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