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June 2, 2005MINUTES WEST MEMPHIS CITY COUNCIL JUNE 2, 2005 A regular meeting of the West Memphis City Council was held on Thursday, June 2, 2005 at 1:35 p.m. in the City Council Chambers at City Hall, 205 S. Redding, West Memphis, Arkansas. Mayor William H. Johnson presided. Mayor Johnson called the meeting to order at 1:30 p.m. Councilor Lorraine Robinson offered prayer. Phillip Para, City Clerk called the roll. Those present were: Mayor William H. Johnson, City Attorney David Peeples, City Treasurer Frank Martin and Councilors: James Holt, Harold Thomas, Joyce Gray, Lorraine Robinson, Clarence Davis, Vickie Robertson (late), Herman Coleman, Ramona Taylor, and Marro McClendon. Absent.- Councilor Helen Hams BID OPENINGS Bids for West Memphis Utilities -Clement Norfleet Industrial Park Pump Station and Forced main and One (1) 2005 trencher were opened at 1:00 p.m. and copies of the bid tabulations were given to the City Council. Counclor Taylor moved, seconded by Councilor Davis to accept the bids and refer them to the Utility Commission for final disposition. Upon voice vote, the voting was unanimous. (Copies of bid tabulations attached) Mayor Johnson presented a Proclamation to Paul Luker, Director of Planning and Development proclaiming the month of June as National Home Ownership Month. Mr. Luker said he was accepting the proclamation on behalf of Mayor Johnson and the City Counal for their dedication and commitment to home ownership opportunities through our Block Grant Program, our Hope 3 Program and our HOME Program, which allow our citizens to achieve home ownership. MINUTES Councilor Taylor moved, seconded by Councilor Davis to dispense with the reading of the minutes of May 19, 2005 and approve as submitted. Upon voice vote, the voting was unanimous. OLD BUSINESS None NEW BUSINESS O-1 An Ordinance granting a Special Use Permit to Jack D. McClain, for the property located at 901 East Polk, allowing a daycare facility in a R-4, Medium Density Residential District. City Attorney Peeples read the Ordinance for the FIRST time. Councilor Robertson moved, seconded by Councilor Coleman to suspend the rules and the Ordinance be placed on its second reading. Upon voice vote, the voting was unanimous. City Attorney Peeples read the Ordinance for the SECOND time. Councilor Robertson moved, seconded by Councilor Coleman to further suspend the rules and the Ordinance tie placed on its third reading. Upon voice vote, the voting was unanimous. City Attorney Peeples read the Ordinance for the THIRD AND FINAL time. Councilor Robertson moved, seconded by Councilor Coleman to approve the Ordinance. Upon voice vote, the voting was unanimous. The Ordinance was adopted and assigned No. 2123. Councilor Coleman moved, seconded by Councilor Taylor to add the approval of the cities group insurance to the agenda. Upon voice vote, the voting was unanimous. Councilor Coleman moved, seconded by Councilor Taylor, per the recommendation of the Insurance Committee, the city go with Great West Insurance with Agent Jim Stocker for their group health insurance. Lengthy discussion was held regarding the coverage. At this time, Mayor Johnson allowed Don Brawley with United Health Care Systems, who had signed up to speak under Citizens Requests regarding insurance, to speak before the vote on new insurance was held. Mr. Brawley said when the Insurance Committee reviewed the United Health Care tad, there were numbers used that did not take into consideration some very important claims coverage that he felt the council and committee needed to be aware of. After an explanation of the difference in the numbers and claims cost comparisons, Mayor Johnson explained to Mr. Brawley that if they had known this information earlier, it possibly could have made a difference but they were not told this at the insurance committee meeting. Roll call vote was held on the motion to approve the sties group insurance with Great West Insurance with Agent Jim Stocker. AYES: Holt, Thomas, Gray, Robinson, Davis, Robertson, Coleman, Taylor, and McClendon. NOES: None The motion carried. RMISSION REQUEST8 Councilor Holt moved, seconded by Councilor Thomas to approve the Planning Commission recommendations. During discussion, Councilor Robinson asked Mr. Williams Ayers to answer some questions regarding the final plat approval for The Villas of West Memphis. Mr. Ayers, attorney representing the developer, came forward and explained the Villas of West Memphis would consist of 60 garden style units, exclusively for senior citizens 55 years of age or older. 75°~ of the apartments will be designed for low income with the rent determined by income. The other 2596, the monthly rent would be: (1) BR $525.00, (2) BR $625.00. Low income monthly rent would range from $277.00 to $450.00. He explained the property is located due south of the hospital to Jackson Ave. Mr. Ayers said the Planning Commission had approved the final plat, the DRC had approved the design, and what he was requesting today was the City Council accepts the plat so a building permit could be issued. Councilor Robertson and Councilor Gray 2 objected to the apartments being built in their Ward due to the congestion of too many apartments in that area. City Attorney Peeples explained the property was properly zoned for multi-family housing and they did not have much choice whether to accept the plat and the dedicated easements. He explained there was limited discretion that the City Council had regarding accepting the plat. Discussion continued and then roll call vote was held to approve the Planning Commission recommendations. AYES: Holt, Thomas, Robinson, Davis, Taylor, and McClendon NOES: Gray, Robertson, and Coleman The motion carried. (See attached copy) Insurance Committee -Councilor Coleman thanked everyone that worked hard on the Insurance Committee and gave so much of their time. A8P Commission -Councilor Taylor showed the insert that was in the Commeraal Appeal the first Wednesday of each month. This month's insert featured Freedom Fest which will be held June 25th starting at 11:00. Activities at the civic complex: there were over 5000 visitors in May, 139 tourist inquiries, over 150 local ads per month on our local access channel. They also approved funding for a retail commercial study to advise on how to expand retail and commercial business in the city. They also approved funding, in conjunction with the Chamber of Commerce, to do a Gateway Project at the Missouri Street interchange. Fire Commission -Councilor Robinson reported that due to the next Fire Commission meeting being during the Arkansas Municipal League Convention, they would meet the following Wednesday, June 22nd. Councilor Gray asked Mayor Johnson to review the appointments to the Police Commission because they have not held a meeting in the six months since they were appointed. CITIZENS REQUESTS Ethel Pratt -President of the Grow & Show Garden Club, passed out flyers on National Garden Week, June 5 -11th and requested the city hold a aty-wide clean-up project on June 25d' and they would sponsor it. Mayor Johnson stated that was Freedom Fest day and all city employees would be working that event. Matter referred to Public Works Committee to come up with a date. None Having no further business to come before the City Council, Councilor Taylor moved, seconded by Councilor Coleman to adjourn. Upon voice vote, the voting was unanimous. The meeting adjourned at 2:30 p.m. PASSED and APPROVED this a 3 ~ day of June, 2005. WILLIAM H. JOHNSO YOR ATTEST: PHIL ,CITY CLERK Minutes prepared by: Cindy Greenw Senior Deputy City Clerk BID TABULATION CLEMENT NORFLEET INDUSTRIAL PARK WEST MEMPHIS UTILITY COMMISSION JUNE 2, 2005 CONTRACTOR TOTAL AMOUNT BID 1 B & B UTILITY CONTRACTORS ARKANSAS N ~' C- ~ ~ 2 ~ Z `Z~ a ~ , MARIO i 2 CRITTCO CONSTR. CO. © y MARION, ARKANSAS Z f Z ~ (o CSC) 3 ROBERTS CONTRACTING © o FORREST CITY, ARKANSAS Z 1 ~, ~ ~ ~ S 4 WATER & WASTEWATER SRVS. ~ p MARION, AR Z 7 ~ v ~l S` ~ 5 Ln c.,~.s (3i~.. West Memphis Utility Commission P.O. Box 1868 • 604 East Cooper (870) 735-3355 • Fax (870) 732-7621 West Memphis, Arkansas 72303 2005 TRENCHER FOR ELECTRIC DEPT. June 2, 2005 DITCH WITCH MID-SOUTH ~' ~ ~ ~ ~ °~~ ~ ~~' 3681 OLD GETWELL RD. ~ ; ~ 2 ,.~ ~ 7 ~q• Z MEMPHIS, TN 38118 / VERMEER SALES & SERVICE, INC `~z ~Z 8: 5 I 1200 VERMEER COVE CORDOVA, TN 38018 An Equal Opportunity Employer t V,68T ~Q V; a ° ik'k* ~' i~ \u N~ ~. ~: CITY OF WEST MEMPHIcS PLANNING AND DEVELOPMENT 205 S. RcdJing • P.O. Box 1728 • West Memphis, Arknnsac 72303 • (A70) 732-7>20 • Fax (R70) 732-76,50 MEMO TO: Mayor William H. Johnson and City Council Members FROM: Christine Byrd, Planning Commission Coordinator DATE: May 27, 2005 RE: Recommendations from the regular scheduled Planning Commission meeting held on Wednesday, May 25, 2005, to the Mayor and City Council, on Thursday, June 2, 2005. I.) The City of West Memphis Planning Commission recommended to approve ,~'pecial Use Permit,~p~lication Case# SUP-01-O5, for the property owner Mr. Jack D. McClain for the property located at 901 E. Polk, to allow a daycare facility at this location, which is located in a R-4, Medium Density Residential District. Approval is subject to the following criteria: Put up a sign to notify customers to discharge children North bound on S. 9th Street. II.) The City of West Memphis Planning Commission recommended to approve Final Plat, The Villas of West Memphis, Application, Case# SD-08-O5, for the property owner RichSmith Development, presented by Dennis Sorrell, Sorrell Consulting Engineers, for the property located at 241 W. Jackson and is Zoned R-4, Multi-Family Residential. Approval is subject to the following criteria: 1. Proper execution of all Certificates; 2. Installation of grading and drainage improvements as required by the Department of Public Works; 3 . Approval of the improvement plans by the West Memphis Utility Department as to easements; 4. Installation of improvements, as required by the City Engineer. 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