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July 21, 2005MINUTES WEST MEMPHIS CITY COUNCIL JULY 21, 2005 A regular meeting of the West Memphis City Counal was held on Thursday, July 21, 2005 at 1:30 p.m. in the City Council Chambers at City Hall, 205 S. Redding, West Memphis, Arkansas. Mayor William H. Johnson presided. Mayor Johnson called the meeting to order at 1:30 p.m. Reverend Herman Coleman offered prayer. Phillip Para, City Clerk called the roll. Those present were: Mayor Vl~itltam H. Johnson, City Attorney David Peeples, City Treasurer Frank Martin and Councilors: Joyce Gray (late) Lorraine Robinson, Clarence Davis, Ramona Taylor, Herman Coleman, Marco McClendon, Helen Hams, James Holt, and Harold Thomas. Abser-t.• Councilor Vickie Robertson. BI~iPENING8 Bids for the Park & Recreation Department -Building were opened at 1:00 p.m. and copies of the bid tabulations were given to the City Council. Councilor Taylor moved, seconded by Councilor Robinson to accept the bids and refer them to the Park Commission for final disposition. Upon voice vote, the voting was unanimous. (Copies of bid tabulation attached) MINUTES Mayor Johnson said there was a typographical error on the second page which said "Major" Johnson instead of "Mayor" Johnson. Councilor Taylor moved, seconded by Councilor Robinson to dispense with the reading of the minutes of July 7, 2005 and approve as corrected. Upon voice vote, the voting was unanimous. OLD BUSINESS 3'd Reading An Ordinance to amend Section 8.04.110 of the West Memphis Municipal Code regarding the collection of material other than garbage and to abolish Ordinance Number 1892. City Attorney Peeples read the Ordinance for the third and final time. Councilor Robinson moved, seconded by Councilor Taylor to approve. After discussion, the ordinance was adopted by a unanimous voice vote of the council and assigned No. 2124. Councilor Joyce Gray arrived (1:35 p.m.) 2nd Reading An Ordinance to amend Chapter 3.08 of the West Memphis Municipal Code regarding the competitive bidding requirements for purchases made by the City of West Memphis and for other purposes. Councilor Thomas moved, seconded by Councilor Holt to amend the section of the ordinance covering purchases to allow the $1,000.00 amount to be increased to $2,500.00. Upon voice vote, the voting was unanimous. City Attorney Peeples read the Orciinance for the SECOND TIME. NEW BUSINESS Councilor Robinson moved, seconded by Councilor Coleman, to suspend the rules and the title of Resolution R-1 be read by title only. Upon voice vote, the voting was unanimous. R-1 A Resolution approving the recommendation of the Public Works Committee to borrow $60,000 from the Street Depanynent for the street and drainage improvement project planned in the Shady Grove Community, and to repay the money to the Street Department when the 2006- 2007 Community Development Block Grant money becomes available. City Attorney Peeples read the Resolution. Councilor Davis moved, seconded by Councilor Taylor to approve the resolution. Upon voice vote, the voting was unanimous. The Resolution was adopted and assigned No. 1820. Councilor Taylor moved, seconded by Councilor Thomas to approve two payments to OMI in the amount of $59,476.25 for operation of the Wastewater Treatment Plant for the month of August and $148,887.16 for landfill fees above contract amount. Upon voice vote, the voting was unanimous. COMMITTEE REPORTS Public Works and Park Commission -Councilor Holt reported the Public Works Committee discussed the Shady Grove improvements loan and for Park Commission reported there was a Redbirds and KFC tournament at Tilden Rogers Park with around 800 kids. He reported they liked it so much they would like to come back for a tournament. Utility Commission -Councilor Thomas reported they accepted the low bids for padmount transformers, maintenance 8 testing of two transformers, and a trailer mounted vacuum. 2 Airport Commission -Councilor Robinson reported the $70,000 borrowed in 2003 from the Utility Commission has been paid in full; EPA closed the wet lands case, Master Plan is right at completion and will then be submitted to FAA, and announced there would be a public hearing at the airport at 5:30 for the DBE. Fire Commission -Councilor Davis reported there was no quorum present. Personnel Committee - CounGlor Taylor reported employees are concerned whether they are going to receive a raise this year and the benefits of a raise versus a bonus. Discussion was continued until the next meeting which is to be held the 3"' Friday next month to accommodate Mayor Johnson and Frank Martin being there. Police Commission -Councilor McClendon reported they are to meet next Friday at noon. CITIZENS REQUESTS Michael Bailey - 622 S. Roselawn, present with concern that when he went to court back in May for a ticket for no insurance it was dismissed after he took proof of insurance. He was then arrested two Saturdays for the same change that was dismissed and had to bond out of jail which cost $208.00. He said the charges were dismissed in court the other day, but when he went to see the District Court Clerk for a refund he was told to come back the next day and see the judge. When he came back, the Court Clerk told him the judge said he was not going to refund his money, that if he wanted his money back, he could sue. Mr. Bailey stated he did not want to sue for just $208.00. After discussion was held, Councilor McClendon moved, seconded by Councilor Gray to reimburse Mr. Bailey $208.00 to compensate the expense he incurred posting bond due to an error made by District Court. Upon voice vote, the voting was unanimous. ANNOUNCEMENTS None Having no further business to come before the City Council, Councilor McClendon moved, seconded by Councilor Hams to adjourn. Upon voice vote, the voting was unanimous. The meeting adjourned at 1:55 p.m. PASSED and APPROVED this _~ day of August, 2005. ~ WILLIAM H. JO SON, MAYOR ATTEST: PHILLIP P CLERK Minutes prepared by: Cindy Green Senior Deputy City Clerk BID TABULATION SHEET WEST MEMPHIS PARKS AND RECREATION DEPARTMENT BUILDING JULY 2I, 2005 BIDDER ~' ,~ - r ~ a I. ~' ~ ~ 2. BID 3.