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November 3, 2005MINUTES WEST MEMPHIS CITY COUNCIL NOVEMBER 3, 2005 A regular meeting of the West Memphis City Counal was held on Thursday, November 3, 2005 at 1:30 p.m. in the City Council Chambers at City Hall, 205 S. Redding, West Memphis, Arkansas. City Attomey Peeples said that due to the absence of Mayor Johnson the council would need to elect someone to preside over the meeting. Councilor Robinson moved, seconded by Councilor Taylor to elect Councilor Marco McClendon to preside. Upon voice vote, the voting was unanimous. Councilor McClendon called the meeting to order at 1:30 p.m. Invocation was given by Sergeant Claricsenior of the West Memphis Police Department. Phillip Para, City Cleric, called the roll. Those present were: City Attomey David Peeples, City Treasurer Frank Martin and Councilors: Marco McClendon, Helen Hams, James Holt, Harold Thomas, Joyce Gray (late 1:37), Lorraine Robinson, Clarence Davis, Vickie Robertson, Ramona Taylor and Herman Coleman (late). Absent: Mayor William H. Johnson. Quorum being present, Councilor McClendon proceeded with the meeting. BID OPENINGS Bids for the East Broadway Udllty Relocat/on were opened at 1:00 and copies of the bid tabulations were given to the City Council for review. Councilor Taylor moved, seconded by Councilor Thomas, to accept the bids and refer them to the Utility Commission for disposition. Upon voice vote, the voting was unanimous. (Copy of bid tabulation attached) Bids for the West Memph/s Utllfdes{8) Sect/onallzing Cabinets with 600 Amp Junctions were opened at 1:00 and copies of the bid tabulations were given to the City Council for review. Councilor Holt moved, seconded by Councilor Robinson, to accept the bids and refer them to the Utility Commission for disposition. Upon voice vote, the voting was unanimous. (Copy of bid tabulation attached) MINUTEg Councilor Robinson moved, seconded by Councilor Taylor to dispense with the reading of the minutes of October 20, 2005 and approve as submitted. Upon voice vote, the voting was unanimous. OLD BUSINESS None NEW BUSINESS Councilor Robinson moved, seconded by Councilor Thomas, to suspend the rules and read titles only on the Resolutions and Ordinances. Upon voice vote, the voting was unanimous. R-1 A Resolution authorizing the removal of a lien for grass cutting services performed by the City of West Memphis. City Attomey Peeples read the Resolution. Councilor Taylor moved, seconded by Councilor Robinson to approve the resolution. Discussion was held regarding this lien removal. Upon voice vote, the voting was unanimous. The Resolution was adopted and assigned No. 1826. R-2 A Resolution certifying the amounts of liens imposed on certain properties for grass cutting, cleaning litter, debris and pools, contracted by the City of West Memphis pursuant to Ordinance No. 1385. City Attomey Peeples read the Resolution. Councilor Hams moved, seconded by Councilor Taylor to approve the resolution. Director of Planning and Development, Paul Luker, gave the council information on lien procedures. Upon voice vote, the voting was unanimous. The Resolution was adopted and assigned No. 1827. O-1 An Ordinance vacating (i) that portion of East Madison Street running between South Fourth Street and South Filth Stn~et, and (ii) the alley bisecting Block 22 of the George T. Kendal Subdivision in the City of West Memphis, Arkansas. City Attorney Peeples read the Ordinance for the FIRST time. Councilor Taylor moved, seconded by Councilor Holt to suspend the rules and the Ordinance be placed on its second reading. Upon roll call vote, the voting was: AYES: Hams, HoR, Thomas, Robinson, Davis and Taylor NAYS: Robertson, Gray, Coleman and McClendon The motion failed. 2 City Council Minutes November 3, 2005 O-2 An Ordinance amending the Hopefield Planned Unit Development and for other purposes. City Attomey Peeples read the Ordinance for the FIRST time. Paul Luker, Director of Planning and Development, stated that the changes were merely editorial. Councilor Taylor moved, seconded by Councilor Thomas to suspend the rules and the Ordinance be placed on its second reading. Upon voice vote, the voting was unanimous. City Attomey Peeples read the Ordinance for the SECOND time. Councilor Thomas moved, seconded by Councilor Taylor to further suspend the rules and the Ordinance be placed on its third reading. Upon voice vote, the voting was unanimous. City Attomey Peeples read the Ordinance for the THIRD AND FINAL time. Councilor Taylor moved, seconded by Councilor Holt to approve the Ordinance. Upon voice vote, the voting was unanimous. The Ordinance was adopted and assigned No. 2128. Before leaving new business Councilor Robertson wanted to bring back Ordinance O-1. Councilor Robertson made a motion to suspend the rules and read Ordinance O-1 for the second time, seconded by Councilor Taylor. City Attomey Peeples read the Ordinance for the SECOND time. Councilor Taylor moved, seconded by Councilor Robinson to further suspend the rules and the Orclinance be placed on Rs third reading. Upon voice vote, the voting was unanimous. City Attorney Peeples read the Ordinance for the THIRD AND FINAL time. Councilor Hams moved, seconded by Councilor Robinson to approve the Ordinance. Upon voice vote, the voting was unanimous. The Ordinance was adopted and assigned No. 2129. PERMISSION REQUE8T8 Councilor Hams moved, seconded by Councilor Thomas, to give permission to pay OMI $59,476.25 for operating the Wastewater Treatment Plant for the month of December. Upon voice vote, the voting was unanimous. Councilor Thomas moved, seconded by Councilor Robinson, to accept the Planning Commission Recommendations. Upon voice vote, the voting was unanimous. Utility Commission -Meeting to be held November 10, 2005 at 8:30 a.m. City Treasurer Frank Martin invited all City Council members to attend. The Commission will be discussing rate changes to take effect January 1, 2006. Advertising & Promotion Commission -Councilor Taylor reported on the events held at the Civic Complex and reported the focal cable access channel airs the City Counal meetings, Utility Commission meetings and a weekly coaches' show. The Community Tree lighting has been set for Tuesday, November 22, 2005 at 6:00 p.m. and they have a Holiday Event schedule printed up for anyone who would like a copy. The Arkansas Holiday Trails of Lights has been printed and West Memphis is listed inside. The Advertising and Promotion Commission wrote a letter to Dan Flowers, Director of the Arkansas State Highway and Transportation Department, requesting that the Advertising and Promotion Department and the City of West Memphis be involved in the relocation of the state welcome center. The A & P Commission believes it wilt be a great finanaal investment for the Welcome Center to be located inside the city limits of West Memphis. Right now it is located west of town and makes it difficult for travelers to access West Memphis. The letter was to indicate interest in participating financially in this investment in the future of West Memphis. Insurance Commission -Councilor Coleman reported the committee has not met; however, he would like to set up a meeting before leaving the meeting. Police Commission -Councilor McClendon reported that a map has been made where sex offenders could reside, but that most of West Memphis is sex offender free. CITIZENS REQUESTS Berry Brown, representing Rev. Shields, wanted to thank everyone for helping with the Dr. Martin Luther King monument. For helping financially and helping by installing lights. ANNOUNCEMENTS Councilor Thomas wanted to recap Ms. Ballard in the Precounal meeting on the dire need for funds for the Good Neighbor Center and asked that when the City Counal members receive a distribution of funds, that they please consider the Good Neighbor Center as a designee. Councilor Coleman reminded everyone that voting for the Levee Board was to be held on Monday, November 07, 2005. Counclor McClendon commended the NAACP for beautiful banquet. Having no further business to come before the City Council, Councilor Taylor moved, seconded by Counalor Davis to adjourn. Upon voice vote, the voting was unanimous. The meeting adjourned at 1:58 p.m. City Council Minutes November 3, 2005 PASSED and APPROVED this ~_ day of November, 2005. ~ (~~ ~ ~~ WILLIAM H. JOHNSON YOR ATTEST: PHIL`L-l ,CITY CLERK Minutes prepared by: Rho a Stan rid ,Junior Deputy City lerk West Memphis Utility Commission P.O. Box 1868 • 604 East Cooper (870) 735-3355 • Fax (870) 732-7621 West Memphis, Arkansas 72303 11 /3/2005 (8) SECTIONALIZING CABINETS (84" W X 42" H X 25.5" D) WITH 3 EACH 3 WAY 600 AMP MULTI-POINT JUNCTIONS INSTALLED. NO ELBOWS OR ELBOW ARRESTERS INCLUDED. DIVERSIFIED ELECT. $3051.25 EA. ELASTIMOLD TVESCO $2815.00 EA. ELASTIMOLD ARK. ELECT. $1919.00 EA. MAYSTEEL TECHLINE INC. $2586.00 EA. ELASTIMOLD UTILICOR $1363.00 EA. DURHAM UTILICOR $1604.00 EA. BARFIELD An Equal Opportunity Employer DATE: ~ 0-19-05 WEST MEMPHIS UTILITY COMMISSION P O BOX 1868 WEST MEMPHIS, ARKANSAS 72301 BID DUE DATE: ALL BIDS MUST BE RECEIVED BY 4:00 PM WED. NOV. 2, 2005 BIDS WILL BE OPENED ON NOV. 3, 2005 AT 1:00 P.M. BEFORE THE CITY COUNCIL MEETING ON THE OUTSIDE_OF SEALED BID ENVELOPE SHOW: 1. RETURN ADDRESS OF YOUR FIRM 2. MATERIAL BIDDING ON 3. PLEASE MARK "BID ENCLOSED" 4. ATTN: DAVID COACHER der agrees to comply with all conditions below and on reverse side of this bid. Purchases made for the West Memphis 1.ltility Commission are exempt from Federal Excise Tax. Do NOT include on your bid. Unit prices and extensions are required. If a trade discount is shown on bid, it should be deducted and net line extension shown. Bidder guarantees product offered will meet or exceed specifications identified on this bid invitation. ITEM RIPTION AND/OR NAME OF FIRM t S Cc7 STREET ADDRESS ~ ,~ooo ~' wgSN..v d ~ CITY ZIP o ~ ff/~ ,20~ x. ,4~e, a AU~ORIZED SIGNATIJ F.O.B. DESTINATION elephone Number: (8) SECTIONALIZING CABINETS (84" W X 42" H X 25.5" D) WITH 3 EACH 3 WAY 600 AMP MULTI-POINT JUNCTIONS INSTALLED. NO ELBOWS OR ELBOW ARRESTERS INCLUDED. ~~ EQUIVALENT TO ELASTIMOLD ESP 313-BBB-666 ~ ~ o s I • a.S~ EA 5 L~~~~-.mom Ia--14 ~~S THESE ARE MINIMUM ACCEPTABLE SPECIFICATONS ~~ ,-- By the signature hereon affixed, the bidder hereby cert~es that neither he nor the firm, corporation, partnership or institution represented by the bidder, or anyone acting for such firm, corporation or institution has violated the Federal Antitrust Laws, nor communicated directly or indirectly the bid made to any competitor or any other person engaged in such line of business. CASH DISCOUNT DA DATE: 10-19-05 WEST MEMPHIS UTILITY COMMISSION P O BOX 1868 WEST MEMPHIS, ARKANSAS 72301 BID DUE DATE: ALL BIDS MUST BE RECEIVED BY 4:00 PM WED. NOV. 2, 2005 BIDS WILL BE OPENED ON NOV. 3, 2005 AT 1:00 P.M. BEFORE THE CITY COUNCIL MEETING ON THE OUTSIDE OF SEALED BID ENVELOPE SHOW- 1. RETURN ADDRESS OF YOUR FIRM 2. MATERIAL BIDDING ON 3. PLEASE MARK "BID ENCLOSED" 4. ATTN: DAVID COACHER ~fOder agrees to comply with all conditions below and on~reverse side of this bid. Purchases made for the West Memphis Utility Commission are exempt from Federal Excise Tax. Do NOT inGude on your bid. Unit prices and extensions are required. If a trade discount is shown on bid, it should be deducted and net line extension shown. Bidder guarantees product offered will meet or exceed specifications identified on this bid invitation. NO. ~ _ DESCRIPTION N~ ~9G F.O.B. IFICATIONS 3 S/v (8) SECTIONALIZING CABINETS (84" W X 42" H X 25.5" D) WITH 3 EACH 3 WAY 600 AMP MULTI-POINT JUNCTIONS INSTALLED. NO ELBOWS OR ELBOW ARRESTERS INCLUDED. EQUIVALENT TO ELASTIMOLD ESP 313-BBB-666 ,~ 2! S ~ 5 ~ ~`~ J2- I~~~s THESE ARE MINIMUM ACCEPTABLE SPECIFICATONS By the signature hereon affixed, the bidder hereby certifies that neither he nor the firm, corporation, partnership or institution represented by the bidder, or anyone acting for such firm, corporation or institution has violated the Federal Antitrust Laws, nor communicated directly or indirectly the bid made to any competitor or any other person engaged in such line of business. CA H DISCO T ~f3~~is 0 DATE: 10-19-05 WEST MEMPHIS UTILITY COMMISSION P O BOX 1868 WEST MEMPHIS, ARKANSAS 72301 BID DUE DATE: ALL BIDS MUST BE RECEIVED BY 4:00 PM WED. NOV. 2, 2005 BIDS WILL BE OPENED ON NOV. 3, 2005 AT 1:00 P.M. BEFORE THE CITY COUNCIL MEETING ON THE OUTSIDE OF SEALED BID ENVELOPE SHOW: 1. RETURN ADDRESS OF YOUR FIRM 2. MATERIAL BIDDING ON 3. PLEASE MARK "BID ENCLOSED" 4. ATTN: DAVID COACHER Bidder agrees to comply with all conditions below and on reverse side of this bid. Purchases made for the West Memphis Utility Commission are exempt from Federal Excise Tax. Do NOT include on your bid. Unit prices and extensions are required. If a trade discount is shown on bid, it should be deducted and net line extension shown. Bidder guarantees product offered will meet or exceed specifications identified on this bid invitation. ITEM OF FI - ~ - -COO er ire. cITY L ~ ~ Z A~JTHORIZED SLGNATURE F.O.B. DES~fINATION TIONS (8) SECTIONALIZING CABINETS (84" W X 42" H X 25.5" D) WITH 3 EACH 3 WAY 600 AMP MULTI-POINT JUNCTIONS INSTALLED. NO ELBOWS OR ELBOW ARRESTERS INCLUDED. EQUIVALENT TO ELASTIMOLD ESP 313-BBB-666 Q C~ 3 8~f - Sort N wl 3 EA t~ p ~ u NGt'ta~5 ~ "~ " `~' apt (~o A ~ 5~-~-IZ'3~- (~is~r ~}SSc~.i~ lY ec~ CC3 as e~~lyd •s- ~H~~P THESE ARE MINIMUM ACCEPTABLE SPECIFIC~TONS By the signature hereon affixed, the bidder hereby certifies that neither he DELIVERY DAYS nor the firm, corporation, partnership or institution represented by the bidder, or anyone acting for such firm, corporation or institution has violated the Federal Antitrust Laws, CASH DISCOUNT nor communicated directly or indirectly the bid made to any competitor or any other person engaged in such line of business. _~o DATE: ~0-19-05 WEST MEMPHIS UTIL!T" ^~I+AMI~~: ~ `; P O BOX 1868 WEST MEMPHIS, ARKANSAS 72301 BID DUE DATE: ALL BIDS MUST BE RECEIVED BY 4:00 PM WED. NOV. 2, 2005 BIDS WILL BE OPENED ON NOV. 3, 2005 AT 1:00 P.M. BEFORE THE CITY COUNCIL MEETING ON THE OUTSIDE OF SEALED BID ENVELOPE SHOW: 1. RETURN ADDRESS OF YOUR FIRM 2. MATERIAL BIDDING ON 3. PLEASE MARK "BID ENCLOSED" 4. ATTN: DAVID COACHER der agrees to comply with all conditions below and on~reverse side of this bid. Purchases made for the West Memphis Utility Commission are exempt from Federal Excise Tax. Do NOT include on your bid. Unit prices and extensions are required. If a trade discount is shown on bid, it should be deducted and net line extension shown. Bidder guarantees product offered will meet or exceed specifications identified on this bid invitation. NO. _ DESCRIPTION OF 7 CZ~iIC~ ~G~E )TE F.O.B. DESTINATI Phone Number- TIONS (8) SECTIONALIZING CABINETS (84" W X 42" H X 25.5" D) WITH 3 EACH 3 WAY 600 AMP MULTI-POINT JUNCTIONS INSTALLED. NO ELBOWS OR ELBOW ARRESTERS INCLUDED. EQUIVALENT TO ELASTIMOLD ESP 313-BBB-666 LJU ~ ~~L~ ; ~`~ Iti9k.S ~C THESE ARE MINIMUM ACCEPTABLE SPECIFICATONS By the signature hereon affixed, the bidder hereby certifies that neither he nor the firm, corporation, partnership or institution represented by the bidder, or anyone acting for such firm, corporation or institution has violated the Federal Antitrust Laws, nor communicated directly or indirectly the bid made to any competitor or any other person engaged in such line of business. DA CASH DISCOUNT DATE: ~0-19-05 WEST MEMPHIS UTILITY COMMISSION P O BOX 1868 WEST MEMPHIS, ARKANSAS 72301 BID DUE DATE: ALL BIDS MUST BE RECEIVED BY 4:00 PM WED. NOV. 2, 2005 BIDS WILL BE OPENED ON NOV. 3, 2005 AT 1:00 P.M. BEFORE THE CITY COUNCIL MEETING ON THE OUTSIDE OF SEALED BID ENVELOPE SHOW: 1. RETURN ADDRESS OF YOUR FIRM 2. MATERIAL BIDDING ON 3. PLEASE MARK "BID ENCLOSED" 4. ATTN: DAVID COACHER Sfdder agrees to comply with all conditions below and or} reverse side of this bid. Purchases made for the West Memphis Utility Commission are exempt from Federal Excise Tax. Do NOT include or your bid. Unit prices and extensions are required. If a trade discount is shown on bid, it should be deducted and net line extension shown. Bidder guarantees product offered will meet or exceed specifications identified on this bid invitation. FIRM e Num r: Z3~3 ITEM I NO. DESCRIPTION AND/OR SPECIFICATIONS (8) SECTIONALIZING CABINETS (84" W X 42" H X 25.5" D) WITH 3 EACH 3 WAY 600 AMP MULTI-POINT JUNCTIONS INSTALLED. NO ELBOWS OR ELBOW ARRESTERS INCLUDED. EQUIVALENT TO ELASTIMOLD ESP 313-BBB-666 1. ~ .rv~ -- ~l 310-3, Q~/~~v . //- l.3 ,~G~~ r ~ ~~~ THESE ARE MINIMUM ACCEPTABLE SPECIFICATONS By the signature hereon affixed, the bidder hereby certifies that neither he nor the firm, corporation, partnership or institution represented by the bidder, or anyone acting for such firm, corporation or institution has violated the Federal Antitrust Laws, nor communicated directly or indirectly the bid made to any competitor or any other person engaged in such line of business. -- DA CASH DISCOUNT ~~ East Broadway Utility Relocation AHTD Job No. 110422 (Utilities) Bid Opening November 3, 2005 Name 8 Address of Bidder Base Bid B & B Utility Contractors o N P.O. Box 269 o D ~ Marion, AR 72364 Crittco .~~~'~~ ~j ~3 ~ ~~. P.O. Box 166 - Marion, AR 72364 KJACS N ~ ~ ; 3026 Cravens Rd. Poplar Bluff, MO 63901 R & R Contracting, Inc. ~ p ~„ 6551 Hwy. 1 North Caldwell, AR 72322