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August 3, 2006MINUTES WEST MEMPHIS CITY COUNCIL AUGUST 3, 2006 A regular meeting of the West Memphis City Council was held on Thursday, August 3, 2006 at 1:30 p.m. in the City Council Chambers at City Hall, 205 S. Redding, West Memphis, Arkansas. Mayor Johnson called the meeting to order at 1:30 p.m. Invocation was given by David Young of Ingram Blvd. Baptist Church. Phillip Para, City Clerk, called the roll. Those present were: Mayor William H. Johnson, City Attorney David Peeples, City Treasurer Frank Martin and Councilors: Marco McClendon, Helen Hams, James Holt, Harold Thomas, Joyce Gray, Lorraine Robinson, Clarence Davis, Vickie Robertson, Ramona Taylor, and Herman Coleman. Quorum being present, Mayor Johnson proceeded with the meeting. BIDg Bids for the STREET DEPARTMENT West Memphis 2006 Overlay Program were opened at 1:00 p.m. Copies of the tabulation sheet were given to the City Council. Councilor Robinson moved seconded by Councilor Taylor to accept the bids and refer to the Public Works Committee for final disposition. Upon voice vote, the voting was unanimous. (See attached) MINUTES Councilor Taylor moved, seconded by Councilor Robinson to dispense with the reading of the minutes of July 20, 2006 and approve as submitted. Upon voice vote, the voting was unanimous. OLD BUSINESS Q1EW BUSINESS Councilor Robinson moved, seconded by Councilor Taylor to suspend the rules and Resolutions R-1 thru R-6 and Ordinances O-1 thru O-2 be read by title only. Upon unanimous voice vote of the council, the motion carried. R-7 A Resolution certifying the condemnation and removal of houses, buildings andJor residential structures constituting a nuisance within the City of West Memphis Corporate Limds. City Attorney Peeples read the Resolution. Councilor Taylor moved, seconded by Councilor Robinson to approve. Mayor Johnson said this was a house at 321 N. Center. After discussion the Resolution was approved by a unanimous voice vote of the council. The Resolution was assigned No. 1856. R-2 A Resolution expressing the willingness of the City of West Memphis, Arkansas, to utilize federal aid monies to install a traffic signal at the intersection of Highway 70 and Clement Road. City Attorney Peeples read the Resolution. Councilor Harris moved, seconded by Councilor Holt to approve. Councilor Robertson asked if this money had to be used for a stop light or if it could be used for other projects. Mayor Johnson said STP Funds would be used and could only be used for a traffic signal or something similar. He asked Eddie Brawley, Engineer to explain. STP Attributable Funds can be used for roadway construction and traffic safety which are one of the few funds available for this. This intersection has been studied by AHTD and meets the wan'ants for a traffic light. Councilor Davis said there has been many accidents at this intersection resulting in one death. Roll call vote was held on the motion to approve the resolution: AYES: McClendon, Hams, Holt, Thomas, Robinson, Davis, Taylor and Coleman NOES: Gray and Robertson The motion carried. The Resolution was assigned No. 1857. R-3 A Resolution setting the annual tax levy for the Public City Library. City Attorney Peeples read the Resolution. Councilor Hams moved, seconded by Councilor Robinson to approve. Upon voice vote, the voting was unanimous. The Resolution was assigned No. 1858. R-4 A Resolution setting the annual tax levy for the Policemen's Pension and Relief Fund. City Attorney Peeples read the Resolution. Councilor Hams moved, seconded by Councilor Holt to approve. Upon voice vote, the voting was unanimous to approve. The Resolution was adopted and assigned No. 1859. R-5 A Resolution setting the annual tax levy upon the assessed value of all real and personal property within the City of West Memphis, Arkansas, for the Firemen's Pension and Relief Fund. City Attorney Peeples read the Resolution. Councilor Robinson moved, seconded by Councilor Taylor to approve. Upon voice vote, the voting'was unanimous to approve. The Resolution was adopted and assigned No. 1860. R-6 A Resolution to approve an escrow agreement and to authorize the Mayor and the City Clerk to execute a Quitclaim Deed to Freight Terminals, Inc., and for other purposes. City Attorney Peeples read the Resolution. Councilor Thomas moved, seconded by Councilor Taylor to approve. City Attomey Peeples explained that Watkins merged with Freight Terminals and acquired by Fed Ex. They are paying off the Act 9 Bond Issue. The city currently holds title to the property and when the bonds are paid out, the dty will deed the property to them. Upon voice vote, the voting was unanimous to approve. The Resolution was assigned No. 1861. O-7 An Ordinance waiving competitive bidding for the purchase of fourteen diesel oxidation catalysts for the reMoSt of city sanitation vehicles. City Attomey Peeples read the Ordinance for the FIRST time. Mayor Johnson requested the ordinance be read three times today because this was a program through ADEQ and a mitigation effort in our non-compliance of the air quality. The money spent will be refunded to us. Councilor Robinson moved, seconded by Coundlor Taylor to suspend the rules and the Ordinance be read for the second time. Upon voice vote, the voting was unanimous. City Attomey Peeples read the Ordinance for the SECOND time. Coundlor Robinson moved, seconded by Councilor Taylor to further suspend the rules and the Ordinance be placed on its third and final reading. Upon voice vote, the voting was unanimous. City Attomey Peeples read the Ordinance for the THIRD AND FINAL time. Coundlor Taylor moved, seconded by Coundlor HoR to approve. Upon voice vote, the voting was unanimous to approve. The Ordinance was adopted and assigned No. 2148. O-2 An Ordinance to establish new compensation for A/de-man of the City of West Memphis, the City Clerk and the City Treasurer. City Attomey Peeples read the Ordinance for the FIRST time. Mayor Johnson said if there were any suggestions for changes to the ordinance they need be given to the sponsors. Councilor Taylor moved, seconded by Councilor Holt to approve the distribution of the Southland Racing funds in the amount of $122,168.39 to be divided equally between the four (4) boys and girls dubs. Upon voice vote, the voting was unanimous. The amount of approximately $30,542.05 will be distributed to JW Rich Girls Club, LR Jackson Girls Club, Wonder Boys Club and the West Memphis Boys Club when their quarterly reports have been received. Coundlor Taylor moved, seconded by Councilor Holt to approve the Planning Commission recommendations. Upon voice vote, the voting was unanimous. See attached. Councilor Holt moved, seconded by Councilor Thomas to confirm Mayor Johnson's appointment of Thomas Burroughs to the Design Review Commission. Upon roll call vote, the voting was: AYES: McClendon, Holt, Thomas, Robinson, Davis, Taylor and Coleman NOES: Gray and Robertson Coundlor Hams "PASSED". The motion carried. COMMITTEE REPORT8 Police Commission discussed receiving more harassment complaints and the need for sensitivity training. Budget Committee met and Frank Martin, City Treasurer reported the 6-month finandals and the sales tax reports were included in the packets. CITIZENS REQUEST8 ANNOUNCEMENTS Councilor McClendon invited everyone to attend a forum to understand your credit report and score, investments and retirement, IRS related problems, buying a home and valuable information from other agencles to be held at the Holiday Inn Saturday, August 12 at 10:00 am unti1:30 p.m. and again at 2:30 p.m. until 5:30 p.m. Mayor Johnson thanked all those who particlpated in the National Nite Out. Having no further business to come before the City Council, Councilor Taylor moved, seconded by Councilor Robinson to adjourn. Upon voice vote, the voting was unanimous. The meeting adjourned at 2:10 p.m. PASSED and APPROVED this _ j~ day of August, 20~. WILLIAM H. JOHNSON, MA OR ATTEST: .._--~- .. -__ _ _. PHIL P ITY CLERK Minutes prepared by: Cindy Greenwood, Sr. Deputy City Clerk ~-~j~. West Memphis 2006 Asphalt Overlay and Street Improvement Program West Memphis, Arkansas Bid Opening August 3, 2006 1:00 p.m. Name & Address of Bidder Base Bid APAC-TN P.O. Box 13427 Memphis, TN 38113-0427 ~ ~.`~ 2~030~ °° f ,N[ar Me A ~ *~* *S 4 i M CITY OF WEcST MEMPI11cS PLANNING AND DEVELOPMENT 205 S. Redding • P.O. Box 1728 • West Memphis, Arkansas 72303 • (870) 732-7520 • Fax (870) 732-7650 MEMO TO: Mayor William H. Johnson and City Council Members FROM: Christine Byrd, Planning Commission Coordinator DATE: July 28, 2006 RE: Recommendations from the regular scheduled Planning Commission meeting held on Wednesday, July 26, 2006, to the Mayor and City Council, on Thursday, August 3, 2006. A.) The City of West Memphis Planning Commission recommended to approve Fre Plat Interstate Commerce Center,~i~ication Case#,SD-06-06, for the property owner, represented by Mr. Dennis Sorrell, Sorrell Consulting Engineers, for the property located at approximately 2200 Mound City Road. This property is Zoned I-l, Industrial District. Commercial District. (,fee Attached Plat.) Approval subject to the following criteria: Proper execution of all Certificates; 2. Installation of grading and drainage improvements as required by the Department of Public Works; . Approval of the improvement plans by the West Memphis Utility Department, as to easements; 4. Installation of improvements, as required by the City Engineer. ~) The City of West Memphis Planning Commission recommended to approve Subdivision Plat West Memphis School District Prop~y,~iplication Case#SD-07-06, for the property owner, represented by Mr. Dennis Sorrell, Sorrell Consulting Engineers, for the property located at approximately 601 W. Broadway. This property is Zoned R-1, Single Family Residential District. (See Attached Plat,) An Equal Opportunity Employer Planning Commission Recommendations July 28, 2006 page two Approval subject to the following criteria: Proper execution of all Certificates; 2. Installation of grading and drainage improvements as required by the Department of Public Works; Approval of the improvement plans by the West Memphis Utility Department, as to easements; 4. Installation of improvements, as required by the City Engineer; 5. Change building line width along N. Rich Road from 25 feet to 50 feet.