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April 5, 2007MINUTES WEST MEMPHIS CITY COUNCIL APRIL 5, 2007 A regular meeting of the West Memphis City Coundl was held on Thursday, April 5, 2007 at 1:30 p.m. in the City Council Chambers at City Hall, 205 S. Redding, West Memphis, Arkansas. Mayor Johnson called the meeting to order at 1:35 p.m. Invocation was given by Reverend Gary Hair of Calvary Baptist Church in West Memphis. Phillip Para, City Cleric, called the roll. Those present were: Mayor William H. Johnson, City Attomey David Peeples, City Treasurer Frank Martin, and Coundlors, Ramona Taylor, Herman Coleman, Marco McClendon, Helen Harris, James Hoft, Chester Peeples, Phillip Carter, Lorraine Robinson, Clarence Davis, and James Pulliaum. Quorum being present, Mayor Johnson proceeded with the meeting. Mayor Johnson recognized the Junior Leadership Group who attended the meeting for City Government Day. The group spent the morning at City Hall learning about our dty and held an election, electing Ms. Kiani Alford, a student from West Junior High, as "Mayor for the Day." Bids for the Rehab of Pump Stations 26 b 27, were opened and tabulated by Phillip Sorrell, Engineer at 1:00 p.m. A motion was made by Taylor, and a second by Peeples to accept the bids and refer them to the Utility Commission for disposition. The motion was carried by a unanimous vote. Copies of the tabulation sheet were given to the City Council. (See attached) Bids for Mosquito Spraying were opened and tabulated by Renita Rash, Purchasing Agent at 1:00 p.m. A motion was made by Taylor, and a second by Robinson to accept the bids and refer them to Administration for disposition. The motion carried with ail "ayes" with the exception of Alderman Pulliaum abstained from the vote. Copies of the tabulation sheet were given to the City Council. (See attached) Bids for the L.E.D. Traffic Signal Modules, were opened and tabulated by Renita Rash, Purchasing Agent at 1:00 p.m. A motion was made by Taylor, and a second by Robinson to accept the bids and refer them to Administration for disposition. The motion was carried by a unanimous vote. Copies of the tabulation sheets were given to the City Council. (See attached) Bids for Police Vehicles, were opened and tabulated by Renita Rash, Purchasing Agent at 1:00 p.m. A motion was made by Taylor, and a second by Robinson to accept the bids and refer them to the Police Commission for disposition. Discussion was held. The motion was carried by a unanimous vote. Copies of the tabulation sheets were given to the City Coundl. (See attached) Mayor read a Prodamation prodaiming the month of April as Fair Housing Month and presented it to Ramona Taylor, who accepted the prodamation and said she would see that it goes to the appropriate people. MINUTEB A motion was made by Peeples and seconded by Pulliaum to dispense with the reading of the minutes of March 15, 2007, and approve as presented. The motion carried by a unanimous vote. OLD BUSINE88 3rd Reading An Ordinance to amend Section 2.82.020 of the West Memphis Munidpal Code regarding the residency requirement for City Employees and for other purposes. A motion was made by McClendon, seconded by Carter, to amend the ordinance adding that we grandfather the employees who now live outside Crittenden County and add the City Coundl, by a majority vote of its members, may waive the residency requirement where there is a need for an employee or Department Head with special skills or qualifications. Roll call vote: AYES: Taylor, McClendon, Hams, HoR, Peeples, Carter, and Davis NOES: Coleman and Pulliaum Alderwoman Robinson abstained from the vote. The motion carried. City Attomey Peeples read the Ordinance for the THIRD time as amended. A motion was made by McClendon, a second was made by Carter, to adopt the ordinance. Alderman Carter asked that all Department Heads pay close attention to this ordinance from this point on. Roll call vote: AYES: Coleman McClendon, Halls, Peeples, Carter, NOES: Taylor, Holt, Davis, and Pulliaum Alderwoman Robinson abstained from the vote. Mayor Johnson voted yes. The motion carried ~,,,. and the Ordinance was assigned No. 2167. NEW BUSINESS O-7 An Ordinance waiving competitive bidding for the purchase of thirteen diesel oxidation catalysts for the retrofd of dty and utility vehides. 2 A motion was made by Robinson and a second by Taylor, to suspend the rules and the Ordinance be read by title only. The motion carried by a unanimous vote of the council. City Attorney Peeples read the Ordinance for the FIRST time. Pulliaum moved, seconded by Taylor to suspend the rules and ordinance be placed on the second reading. The motion carved by unanimous vote. City Attorney Peeples read the Ordinance for the SECOND time. Pulliaum moved, seconded by Taylor to suspend the rules and ordinance be placed on the third reading. The motion carried by unanimous vote. City Attorney Peeples read the Ordinance for the THIRD AND FINAL time. Pulliaum made a motion, seconded by Robinson to approve the ordinance. Councilman Coleman asked why the ordinance was being read three times today. Mayor Johnson said this was discussed in pre-council this is a mitigation effort with EPA funding the additional retrofitting of thirteen vehicles. The city will get a list of the authorized suppliers, will purchase the materials and furnish the labor. The city will then be reimbursed for the materials. Roll call vote on the motion to approve: AYES: Taylor, Coleman, McClendon, Hams, Holt, Peeples, Carter, Robinson, Davis, and Pulliaum NOES: None The Ordinance was adopted and assigned No. 2158. A motion was made by Pulliaum, seconded by Robinson to approve the Planning Commission Recommendations as presented. Motion carried by unanimous vote. (Copy attached) A motion was made by Robinson and a second by Carter to approve the disbursement of Charity Day funds from Mayor Johnson giving $800.00 to Wonder Boys Club and $375.32 to Crittenden Regional Hospital Foundation Fund. Upon voice vote, the voting was unanimous. Alderman Taylor moved, seconded by Pulliaum to approve Alderman Coleman's disbursement of $1,725.31 after the Finance Director receives the confirmation of the charity being a 501-C 3 tax exempt. Discussion was held. Robinson moved, seconded by McClendon to approve all of the disbursements of Alderman Coleman to: $700.00 Wonder Boys Club, $400.00 LR Jackson Giris Club, $200.00 Brotherhood Community Development, $125.32 Grow & Show Garden Club, $200.00 CRH Foundation - ER Renovation, and $100.00 to Boy Scouts of America. Upon voice vote, the voting was unanimous. Next on the agenda was permission for Mayor Johnson to sign a contract with Boyette Levy. Mayor asked Ward Wmbish, Economic Development Director to make a presentation. Mr. Wmbish explained the benefits of the City of West Memphis Office of Economic Development entering into a contract with a consultant. He said they wilt help develop a plan to target certain industries that fit the profile that would best fit with the city. Mr. Wimbish explained that having a consulting service will allow the city to move forward quickly. He said that Boyette Levy will work with the office of Economic Development to develop target industry profiles and company profiles with selected industry sectors. A motion was made by Taylor and a second by Pulliaum to approve the Mayor sign the contract with Boyette Levy. Upon voice vote, the voting was unanimous. COMMITTEE REPORT8 Alderman McClendon reported for the Police Commission. It was a recommendation to the City Council from the Police Commission to increase the number of volunteer officers from 10 to 20. Alderman McClendon made a motion, seconded by Alderman Pulliaum to add this to the agenda. Upon voice vote, the voting was unanimous. Discussion continued on the benefd of having volunteer officers. The only cost to the Gty is they furnish the uniforms and equipment. After they attend the required training, they volunteer their services at no cost to the city. McClendon moved, seconded by Harris to approve adding additional volunteer police officers from 10 to 20. Upon voice vote, the voting was unanimous. The Police Commission also supported Chief Paudert and his efforts in changing House Bill #1422, the unauthorized substance tax bill, to read that if there is no proof of taxes paid on seized drugs and money, the seize will be used to pay fines, with 75°~ going to the seizing entity and 25°k going to the state. Holt reported the Budget Committee met and heard a salary increase request from an employee and recommended a budget amendment for $200,000 to purchase police vehicles. Taylor moved, seconded by Pulliaum to approve the budget change request as recommended. Upon voice vote, the voting was unanimous. Robinson reported Public Works Committee would like to recommend that the City Council approve a budget change request taking $320,000 from Sanitation Depreciation Fund and putting it in the General Fund to pay for Sanitation trucks. Taylor moved, seconded by Holt to approve the budget change request. Upon voice vote, the voting was unanimous. They also discussed the use of stop signs for traffic control on Rich Road. Eddie Brawley, Engineer discussed the pros and cons of four way stop signs and the environmental impact they have. Mr. Brawley is to study the issue. They also heard a windshield claim which was denied due to the city's tort immunity. ../~ ~' Alderman Coleman extended his sympathy to the RogePs family who recently lost their son Carl in an automobile accident. Alderman McClendon reported the bayous in his ward are full of trash and asked who was responsible for cleaning them out. Discussion was held regarding the condition of the 10 mile and 15 mile bayous throughout the city. Mayor Johnson said it was under the jurisdiction of the Crittenden County Drainage District and he is to pass these concerns on to them. Alderman McClendon also commended Alderman Pulliaum for organizing the community meeting and thanked all the Aldermen and the Mayor for their participation. Robinson reported the Public Works Committee are to discuss scheduling acity-wide clean-up campaign at their next meeting and will announce the time and date later. Pulliaum thanked everyone for coming to the town hall meeting and announced the next meeting is planned for May 7th at City Hall and invited the public, the mayor, and council. Robinson reported she is getting a lot of complaints of basketball goals in the streets. City Attorney Peeples to look into the rules and regulations and what penalties we can enforce. Alderman McClendon said we need to have a place at the parks for them to go and play. Harris reported there is a stray dog problem in her ward. Mayor Johnson said there is some restructuring going on within the Animal Control Department and changes are going to be made. McClendon asked that the Police Commission and the Swimming Pool Committee to meet immediately after the City Council meeting. The Junior Leadership group each stood and introduced themselves and told what school they were representing. Mayor asked Kiani Alford, the Mayor for the day, to come forward and adjoum the meeting. McClendon moved, seconded by Pulliaum to adjoum. Upon voice vote, the voting was unanimous. The meeting adjourned at 2:35 p.m. PASSED and APPROVED this ~ day of April, 2007. / Q-~~ WILLIAM H. JOHN N, MAYOR ATTEST: PHILLLI~ RA, CITY CLERK Minutes prepared by Cindy Greenwood, Sr. Deputy City Clerk f „~l9T Mt iO ~/ *** * 1 U M I• •,RNAN9-g . CITY OF WEcST MEMPYIIS PLANNING AND DEVELOPMENT 205 S. Redding • P.O. Box 1728 • West Memphis. Arkansas 72303 • (870) 732-7520 • Fax (870) 732-7650 MEMO TO: Mayor William H. Johnson and City Council Members FROM: Christine Byrd, Planning Commission Coordinator DATE: March 30, 2007 RE: Recommendations from the regular scheduled Planning Commission meeting held on Wednesday, March 28, 2007, to the Mayor and City Council, on Thursday, Apri15, 2007. I. The City of West Memphis Planning Commission accepted a request by the property owner to withdraw Comarehensive Plan Change, Aunlication Case# COMP- 01-07 and Rezone Application Case #Z-O1-07, from the agenda. II. The City of West Memphis Planning Commission recommended to approve Replat of Grace Trailer Services Subdivision, Application Case# 03-07, for the property located at 615 Petro Cove. Approval is subject to the following criteria: 1. Proper execution of all Certificates; 2. Installation of grading and drainage improvements as required by the Department of Public Works; 3. Approval of the improvement plans by the West Memphis Utility Department, as to easements; 4. Installation of improvements, as required by the City Engineer. An Equal Opportunity Employer BID TABULATION SHEET CITY OF WEST MEMPHIS LED TRAFFIC SIGNAL MODULES BIDDER TEMPLE INC. SIEMENS BUILDING TECHNOLOGIES TRAFFIC PARTS BID PRICE $ ~3, ~3a, ~ $ SZ?, ~'~S: r' BID TABULATION SHEET CITY OF WEST MEMPHIS MOSQUITO CONTROL FOR CITY OF WEST MEMPHIS Apri15, 2007 BIDDER ADVANCE MOSQUITO CONTROL & TECHNOLOGY CLARKS MOSQUITO ASSOCIATE VECTOR DISEASE CONTROL, INC BID PRICE $ ~~3, 37~, sz> $ /~G% .3~~~ d~ w••• y e *** 4~ A ti e • CI'I~Y O~ W~c~'T M~MpKIc~ 205 S. Redding • P.O. Box 1728 • West Memphis, Arkansas 72303-1728 • (870) 732-7500 BID TABULATION SHEET r' City of West Memphis Police Department For Fmrr (2) 2007 Police Pursuit Package Vehicles. Two Bid opening April 5, 2007 BIDDER BID PRICE Ford of West Memphis $ Mike Bennage Chevrolet $ ~, ~ 4D- Steve Jones Chevrolet $ Steve Jones Chrysler, Dodge, Jeep $ Ross Ford $ Chuck Hutton Chevrolet $ Machen Ford & Crysler $ WolfChase Chysler-Jeep l $ An Equal Opportunity Employer 6 ~ ~,.., r• ,° *•r* yeti A ° • CI'~I~Y OF' W~c~'T M~MPKIc~ 205 S. Redding • P.O. Box 1728 • West Memphis, Arkansas72303-1728 • (870) 732-7500 BID TABULATION SHEET City of West Memphis Police Department For Four (4) 2007 Police Pursuit Package Vehicles. Bid opening Apri15, 2007 BIDDER Ford of West Memphis Mike Bennage Chevrolet Steve Jones Chevrolet Steve Jones Chrysler, Dodge, Jeep Ross Ford Chuck Hutton Chevrolet Machen Ford & Crysler WolfChase Chysler-Jeep BID PRICE $ 89, 899. ~' $ 9~, 9~0• 4 J An Equal Opportunity Employer 6 . ,N••r O • `• *** ~t 0 ~ CITY OF WEST MEMPHIS 205 S. Redding • P.O. Box 1728 • West Memphis, Arkansas 72303-1728 • (870) 732-7500 BID TABULATION SHEET City of West Memphis Police Department For Two (2) 2007 Full Size Crew Cab Short Wheel Base Pickup Trucks. Bid opening Apri15, 2007 BIDDER Ford of West Memphis Mike Bennage Chevrolet Steve Jones Chevrolet BID PRICE $ 5~~, Yak $ yd?, X90. - $ Steve Jones Chrysler, Dodge, Jeep $ Ross Ford $ Chuck Hutton Chevrolet $ Machen Ford & Crysler $ WolfChase Chysler-Jeep $ An Equal Opportunity Employer 6 BID TABULATION SHEET CITY OF WEST MEMPHIS LED TRAFFIC SIGNAL MODULES BIDDER TEMPLE INC. SIEMENS BUILDING TECHNOLOGIES TRAFFIC PARTS BID PRICE $ ~~ ~3~e s~ ~' ' ,_ t BID TABULATION SHEET CITY OF WEST MEMPHIS MOSQUITO CONTROL FOR CITY OF WEST MEMPHIS April 5, 2007 BIDDER ADVANCE MOSQUITO CONTROL & TECHNOLOGY CLARKS MOSQUITO ASSOCIATE VECTOR DISEASE CONTROL, INC. BID PRICE BID TABULATION REHABILIATION OF PUMP STATIONS 26 & 27 CITY OF WEST MEMPHIS -UTILITY COMMISSION Apri105, 2007 BIDDER TOTAL AMOUNT BID 1 B & B UTILTTY CONTRACTORS e~ d MARION, ARKANSAS ~~` ~ ~ (~~ ~'~ 2 CRTTTCO CONSTRUCTION MARION, ARKANSAS Z 'L ` Z ~ ~ "-- 3 4 ~" .~