June 7, 2007MINUTES
WEBT MEMPHIS CITY COUNCIL
JUNE 7, 2007
A regular meeting of the West Memphis City Council was held on Thursday, June 7, 2007 at 1:30
p.m. in the City Council Chambers at City Hall, 205 S. Redding, West Memphis, Arkansas. Mayor
William H. Johnson presided.
Mayor Johnson called the meeting to order at 1:35 p.m. Invocation was given by Reverend Jim
Mattson of First Christian Church in West Memphis. Phillip Para, City Clerk, called the roll.
Those present were: Mayor William H. Johnson, City Attomey David Peeples, City Treasurer
Frank Martin, Councilors, James Hott, Chester Peeples, Phillip Carter, Lorraine Robinson,
Clarence Davis, James Pulliaum, Ramona Taylor, Herman Coleman, Marco McClendon, and
Helen Harris. Quorum being present, Mayor Johnson proceeded with the meeting.
Mayor Johnson recognized the West Memphis Christian School Basketball Team for winning the
Championship of their Classification. The team then introduced themselves.
UTE8
A motion was made by McClendon and seconded by Hams to dispense with the reading of the
minutes of May 21, 2007 and approve as submitted. Upon voice vote, the voting was unanimous.
CITIZENS REQUE8T8
Anthony Bridgeforth Jr. - 509 N. 17th spoke against allowing basketball goals in the streets.
Clayton Alien - owner of Riverside International Speedway wanted the city officials to know he
and his wife are the new owners and they have a 3 year plan to make improvements to the
racetrack and make it a more family environment. By next year they hope to enforce that all the
cars are required to have mufflers. This will make a more low #one sound and will help eliminate
the loud noise level for the homes in the area.
C•1~ ~i~3Gi~3
3rd Reading An Ordinance prohibiting obstructions in the public roads of the City of West
Memphis and providing for the enforcement thereof
Robinson moved, seconded by Carter to amend the ordinance taking out the word "alley in
Section 1-C, adding the word "unauthorized" in Section 2, adding a Section 8, and making the old
fir' Section 6, Section 7. Upon voice vote, the voting was unanimous. City Attorney Peeples read
the Ordinance as amended for the THIRD AND FINAL time. Hams moved, seconded by
Robinson to approve the ordinance as amended. Discussion was held. Upon voice vote, the
voting was unanimous. The Ordinance was adopted and assigned No. 2159.
2nd Reading An Ordinance to re-designate 18th Street to Coleman Street, and for other
purposes
City Attomey Peeples read the Ordinance for the SECOND time.
NEW BU81NE88
R-1 A Resolution approving a grant from the Federal Aviation Administration in the mount of
$2,282,439.00 for project number 3-05-0065-020-2007 authorizing the mayor and city clerk to
execute documents to obtain the grant, approving expenditures, and for other purposes.
Davis moved, seconded by Robinson to suspend the rules and read the title to the resolution
only. Motion carved. City Attomey Peeples read the Resolution. Harris moved, seconded by
McClendon to approve. Discussion was held. Upon voice vote, the voting to approve was
unanimous. The Resolution was adopted and assigned No. 1874.
O-1 An Ordinance waiving competitive bidding for FS Cam in-car video system for the West
Memphis Police Department, and for other purposes.
Pulliaum moved, seconded by Taylor to suspend the rules and read the title to the ordinance
only. Unanimous vote to approve. Motion carried. City Attomey Peeples read the OMinance for
the FIRST time. Pulliaum moved, seconded by Taylor to suspend the rules and the Ordinance be
placed on its second reading. Upon voice vote, the voting was unanimous. City Attomey
Peeples read the Ordinance for the SECOND time. Pulliaum moved, seconded by Davis to
further suspend the rules and the Ordinance be placed on its third reading. Upon voice vote, the
voting was unanimous. City Attorney Peeples read the Ordinance for the THIRD AND FINAL
time. Pulliaum moved, seconded by Taylor to approve the Ordinance. Upon voice vote, the
voting was unanimous. The Ordinance was adopted and assigned No. 2181.
O-2 An Ordinance to establish the West Memphis Insurance Committee and for other
purposes
City Attomey Peeples read the Orcfinance for the FIRST time.
pERM1881ON REQUE8T8
A motion was made by Harris, seconded by Robinson to approve the Planning Commission
recommendations. The motion carried. (Copy attached)
McClendon reported the Police Commission met and watched a demonstration on the video
cameras for the police vehiGes.
Taylor reported the Insurance Committee, after several meetings, recommend the City Council
approve new insurance for the city beginning July 1 with the proposal submitted by the Summit
Group for CIGNA Insurance. Taylor moved, seconded by Pulliaum to approve CIGNA beginning
July 1. Upon voice vote, the voting was unanimous.
Robinson reported Public Works Committee met and tabled approving the funding from the Street
Department for the Ross Street reconstruction until final figures were presented. Councilor Taylor
said she had those figures and asked that the Public Works Committee meet immediately after
the council meeting. They also discussed ditched not being Leaned. That matter was referred to
the Street and Sanitation Superintendents.
Budget Committee -Holt reported the Budget Committee approved the $30,000 overtime pay
that was required when a Fire Department employee had an extended illness and his position
had to be filled. They approved a recommendation from the Utility Commission to approve the
upgrade for the computer system in Data Processing in the amount of $160,000. The new
equipment will allow utility billing to go to a folded page stuffed in an envelope. The budget
committee also recommended the proposal for salary increases for all the airport employees.
Taylor moved, seconded by Hams to approve adding $31,000 to the Fire Department budget to
cover the salary expense for this individual. Discussion was held. The motion carried by
unanimous vote. Taylor moved, seconded by Robinson to approve adding $160,000 to the Utility
Budget to upgrade and purchase new software. Discussion was held. The motion carried by
unanimous vote. Pulliaum moved, seconded by Coleman to table the pay increase for Airport
employees indefinitely. Lengthy discussion was held. Roil call vote to approve was:
AYES: Holt, Peeples, Carter, Davis, Pulliaum, Taylor, Coleman, and McClendon
NOES: None
PASS: Robinson and Harris
The motion to table indefinitely passed.
Hams reported the Advertising and Promotion Commission met and they have a new member,
Troy Keepings from Chicago, IL. They have begun with Phase I on the Auditorium including
replacing ceiling tiles, interior painting, installing handrails, carpet in the aisles, and concreting the
floors. There will be no more inserts in the Commeraai Appeal because they are going to focus
on TV ads and billboards. Freedom Fest will be held June 22nd thrv the 23`d
Mayor Johnson reported as requested, he contacted the owners of Mayfair on Monday and
explained to them the councl wanted to start condemnation procedures. Yesterday he met with a
representative of the owners of Mayfair Apartments, Mr. Folks. Mr. Folks said they have put a
new roof on, a fence around it, purchased all the heat and air units and vents, and purchased all
the windows and doors. Mayor Johnson told Mr. Folks he would need something in writing and
he agreed to giving a time table of what and when they were going to do it. They are to have the
time table in the MayoPs Office by Monday.
McClendon reported there are several areas in his ward that are run down like Mayfair
Apartments. He would like to see some kind of requirements in place requiring keeping the
landscaping in place like the DRC requires them to have when they build in West Memphis. He
reported Steeplechase Apartments is a good exam{~e. They look worse than Mayfair and have
windows broken out and trees limbs on the ground.
Having no further business to come before the council, Pulliaum moved, seconded by Harris to
adjourn. Upon voice vote, the voting was unanimous. The meeting adjourned at 2:47 p.m.
PASSED and APPROVED this ~,1 day of June, 2007.
WILLIAM H. JOHNS ,MAYOR
ATTEST:
HIL4TP P ,CITY CLERK
Minutes prepared by Cindy Greenwood, Sr. Deputy City Clerk
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CI'~Y OF' ~~T M~MPI~I~
PLANNING AND DEVELOPMENT
205 S. Redding • P.O. Box 1728 • West Memphis, Arkansas 72303 • (870) 732.7520 • Pax (870) 732-7650
MEMO
TO: Mayor William H. Johnson and City Council Members
FROM: Christine Byrd, Planning Commission Coordinator
DATE: June 1, 2007
RE: Recommendations from the regular scheduled Planning Commission meeting held
on Wednesday, 30, 2007, to the Mayor and City Council, on Thursday, June 7, 2007.
I. Special Use Permit, Application Case# SUP-02-07 - The City of West
Memphis Planning Commission recommended to table the SUP request to allow a
U-Haul Rental Facility in a C-1, Commercial District, for the property owner, Mr.
Stephen Baskins. This property is located at 205 S. Avalon and is currently a vehicle tire /
service center. The Commission made this request to give Mr. Baskins more time to
present detailed information.
II. Replat of Lots 1 & 2, Block 1, Westwood Acres 3rd Addition -The West
Memphis Planning Commission recommended to approve the Replat of Lots 1 & 2,
Block 1, Westwood Acres 3`d Addition, for the property owner Mr. Jacky Dixon. This
property is located at 601 and 603 Auburn. The property owner is having this property
replated to dedicate ditch easement to the City to take off lots.
~~
Approval is subject to the following criteria:
1. Proper execution of all Certificates;
2. Installation of grading and drainage improvements as required by the Department
of Public Works;
3. Approval of the improvement plans by the West Memphis Utility Department, as
to easements;
4. Installation of improvements, as required by the City Engineer.
An Equal Opportunity Errcployer
e
I
.J
Planning Commission Recommendations
June 1, 2007
Page two
III. Replat Interstate Retail Park 13` Addition -The City of West Memphis
Planning Commission recommended to approve the Replat of Interstate Retail Park 1 S`
Addition. This property is being replated because it is to close to Interstate 40 and exit
ramp.
Approval is subject to the following criteria:
1. Proper execution of all Certificates;
2. Installation of grading and drainage improvements as required by the Department
of Public Works;
3. Approval of the improvement plans by the West Memphis Utility Department, as
to easements;
4. Installation of improvements, as required by the City Engineer.
IV. V.L. Hill Subdivision, Application Case#SD10-07 - The City of West Memphis
Planning Commission recommended to approve the replat of V.L. Hill Subdivision, for
the property owner DRED Foundation, for the property located at 1750 E. Broadway.
Approval is subject to the following criteria:
1. Proper execution of all Certificates;
2. Installation of grading and drainage improvements as required by the Department
of Public Works;
3. Approval of the improvements, as required by the City Engineer;
4. Show access easement, for lots 3 & 4, on Lot 1 of replat.
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• CERTIFICATE OF OWNER
We, the undersigned, owners of real
estate shown and described herein,
do hereby certify that we have Ioid
off, plotted, and subdivided, and do
.hereby lay off, plat, and eubdiv(de
sold real estate in aceordonca with
this plat. Signed
_ _
` , /~
te' of Vickie Robertson, Ezecu we Director
Execution DRED Foundation
2126 E. Broadway
West Memphia, AR 72301
Signed
,l j ,1
.1t~'t.\14~r1 (.-'<.L-t'[2~c,.~ ~~"t~C.itllyc^-~.
l~ote'ot Sam Hudson, Prea.
Execution Sam Hudson Olds, Inc.
800 So. Roeelawn
West Memphis, AR 72301
CERTIFICATE OF ENGINEERING
ACCURACY
Dennis Sorrell hereby certify that
plat corroetly rapresanta a pion
~de by me, and that the engineering
~Irements of the Weet Memphia Land
~divieion and Development Code have
en complied with.
Signed
12/20/00
Date of Name, egietared
Execution Professional
Engineer No. 4106
Arkaneae
CERTIFICATE OF SURVEYING
ACCURACY
I, Qennis Sorrell hereby certify that
this plot correctly represents a
boundary survey made by me and
boundary markers shown hereon
actually exist and their location,
type and material ore correctly
shown. Signed
12/20/00
Date of Name, egister
Execution Lond Surveyor
No. ~,
Arkansas
CERTIFICATE OF PLANNING
COMMISSION APPROVAL
Pursuant to the Weet Memphia Land
Subdivision and Development Code, and
all of the conditions of approval having
been completed, this document Is hereby
accepted. Thla Certificate ie hereby
executed under the authority o1 said
Rules and Regulations.
Signed
12/20/00
Date of W t M vvhie
Approval P annl g Commleeion
CERTIFICATE OF tMPRDVEMENT PLANS,
EASEMENTS, AND RIGHT-OF-WAY
This plat has been approved by the City
and Utility Commleeion for all appropriate
easements, rights-af-way, and
improvement plans.
West Memphis Utility De artment
gy; ~. .
~ -a ~
Date of Approval:
C~t9'o Weet g hie
By\\:
Date o} Approval: ~/~O!
ACCEPTANCE OF DEDICATION
This plat approved by the City Council
of West Memphis, Arkaneae, at o
regular meeting held on the ~._ day
of ,y~p,'~U~ 2012L, at which a
quorum was present, and said City
Council at sold meeting did accept the
dedication of all stroet rights-of-way
and eoeemente.
Signed
//' i/
/vi/~'7.-~. // ~Lfs.-,.rte
Attest: Mayor
/'~'_~_
`""City Clerk
NOTES:
1.) R IS AGREED THE OWNER OF THIS PROPERTY BY FILING THIS PLAT AND DEDICATING
THE RIGHT OF WAY FOR THOMPSON AVENUE WILL NOT BE RESPONSIBLE FOR ANY COST
RELATED TO THE CONSTRUCTION OF THIS STREET. OWNER WILL ALSO HAVE THE RIGHT OF
USE OF THIS PROPERTY UNTIL SUCH TIME AS THE CRY DEEMS R NECESSARY TO
CONSTRUCT SAID STREET AND NO BUILDINGS OR STRUCTURES CAN BE CONSTRUCTED IN
IN THIS RIGHT-OF-WAY,
2.) IT IS AGREED THE OWNER OF THIS PROPERTY SHALL NOT SELL LOTS J OR 4
WITHOUT THOMPSON AVENUE BEING CONSTRUCTED. IF THOMPSON AVENUE IS NOT
CONSTRUCTED LOTS J OR 4 CAN ONLY BE SOLD WRH ALL OR A FRACTIONAL PART OF
LOTS 1 OR 2 WHICH WILL GIVE THOSE LOTS FRONTAGE ON A PUBLIC STREET.
J.) IT IS FURTHER AGREED LOTS 1 & 2 SHALL NOT BE SOLD UNLESS THOMPSON AVE. IS
CONSTRUCTED OR UNLESS PARTS OF EITHER L0T5 1 k 2 ARE PLATTED WRH LOTS 3
ANO/OR 4 LEAVING THESE LOTS WRH ACCESS TO A PUBLIC .STREET.
4.) THOMPSON STREET WILL BE CONSTRUCTED AT THE DISCRETION OF THE CITY OF
WEST MEMPHIS.
4- TEN MILE BAYOU
C .iaa•nrt'nn"C dlt 77'
331.17'V V - _ 100.04
75' DRAINAGE EASEMENT
_1--.----- - --
n
LOT 4 'n
~
LOT 3 m
N
i
i
i
,
~
_ 35 _B/~ _ _ ~
t
i
~
4Q t
_ _rt5' UTIL. ESMT. _ ____ _ _J g
331.06 100 '
b _ ~_ PROPOSED THOMPSON AVE. _ o
~ 60 RIGHT-OF-WAY
~ e
33
1.06} 100.0
- - -- 3 5' B / L - - - -
a
N LOT 1 ~
N LOT 2
N
- - -- 35'~/L, - - - -
331.06' 100.0'
f N89'39'O6"W 431.06'
0
_ _ 1- _~ BROADWAY ~U.S. HIGHWAY 70)
Sd1e q Nhrw
cwry a om.
~FOf RROpId
a
tU ~ ~
Aj~,RIOpId10 M
Oata~ flint
~~{~0~ .
~UeT un ~
40'x40' EASEMENT
SEWER PUMPING S
V.L.
BEING A F
LOT 4, OF THI
THE SW 1/4 0
WEST MEMPHIS
BY PIAT
ZONING
OPEN D
8.85 AC
DECEMB
DRED
Delta Research Education and Development Foundation
May 23, 2007
To whom it may concern:
Delta Research Education and Development, DRED, owns lots 1 & 2 of the V. L. Hill Subdivision
to the City of West Memphis. We have agreed to sell lot 2. It has come to our attention that this
could cut off access to lots 3 & 4. Therefore, we agree to provide access to lots 3 & 4 through a
road located along the eastern property line of lot 1. We agree to not obstruct this road in any
manner that would deny access to lots 3 & 4.
If you have any questions, please do not hesitate to give me a call at 870-732-1723.
Sincerely,
~--=:'
iclde Robertson
Executive Director
P.O. Box 2511 / 17 5 0 E. Broadway • West Memphis, AR 72303 • (870) 732-1723
LOT 4
LOT 3
o _ ~_ PROPOSED THOMPSON AVE. _
~- 60 RIGHT-OF-WAY
N89'39'06"W
331.0
- - 35' B/L - -
40' ACCESS
EASEMENT F01
LOTS 3 & 4
W
LOT 1
~ N
G
Z
_ _ 35' B/L _ _
SCALE: 1 "= 100'
NOTE:
8Y FILING THIS PLAT THE OWNER OF LOT 1
AGREES TO ALLOW ACCESS TO LOTS 3 & 4
ACROSS THE EAST SIDE OF LOT 1 AS SHOWN.
IT IS FURTHER AGREED THAT UPON THE
COMPLETION OF THOMPSON AVENUE THIS
ACCESS EASEMENT WILL BECOME NULL AND VOID.
I
g LOT 2
N
N
I
I 331.06' _ - ~_- ~ __
T• N89'39'06"YH
0
`~ BROADWAY (U.S. HIGHWAY 70)
.- _ ~- _r~ _ _ -
Lot Access Easement Plat
Lot 1 of V.L. Hill Subdivision, City of
West Memphis, as shown by plat
recorded in Plat Book 4, Page 408
in the office of the Circuit Court Clerk of
~ Crittenden County, Arkansas
`he undersigned owner of this
property shown agrees to access
easement and conditions as shown
by this plat.
Vickie Robertson Date
Executive Director
DRED Foundation
2126 E. Broadway
West Memphis, AR
June 1, 2007
Sorrell Consulting Engineers
West Memphis, Arkansas
This plat is approved for filing by
the City of West Memphis,
Christine Byrd Date
Office of Planning & Development
John Rimmer, Gen. Manager Date
West Memphis Utility Commission
Eddie Brawley, Acting City Engineer Date